Finance & Accounts Assistant

Job Description

Title: Finance & Accounts Assistant

Company Name: NGO Forum for Public Health

Vacancy: 01

Age: At most 55 years

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 50000 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• BBA/MBA/ M.Com / MBA in Accounting / Finance / AIS.

• CA-CC/ACCA/ICMA part qualified preferable.

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At most 55 years

• Experience in Finance, Administration, and logistics, budgeting, bank reconciliation, ledger maintenance.

• Skilled in preparation of financial reports, monitoring fund flows, and ensuring donor compliance.

• Proficient in online accounting systems with specialized expertise in Tally ERP9, Tally Prime, and ERP.

• Computer skills in MS Office Suite (Word, Excel, PowerPoint).

• Knowledge on VAT & Tax compliance, and office administration across diverse organizations.

• Work experience in Cox's Bazar is preferable.

• Fluency in English and Bangla; knowledge of Rohingya/Chittagonian dialect is an asset.

The proposed position of Finance & Accounts Assistant is critical to fulfilling the operational and to expedite the implementation of the newly awarded DFAT-IRC -supported WASH project, ensuring timely implementation, accountability, and achievement of the project’s intended outcomes.

Key Duties & Responsibilities:

• Support the Finance & Accounts Manager in day-to-day financial and accounting operations of the project.

• Prepare payment vouchers, journal vouchers, receipts, bank payment documents, and other accounting records ensuring completeness and accuracy of supporting documents.

• Process vendor payments, contractor payments, volunteer payments, and staff reimbursements in accordance with organizational policies and approved procedures.

• Maintain spreadsheets, ledgers, subsidiary records, and financial databases for project transactions and expenditures.

• Verify invoices, bills, quotations, contracts, work orders, and supporting documents prior to processing payments.

• Prepare and maintain cash books, bank books, advance registers, volunteer payment registers, and other accounting records.

• Assist in preparing monthly, quarterly, and annual financial reports, statements, and schedules as required by the project and organization.

• Prepare bank reconciliation statements and maintain updated records of bank balances, outstanding cheques, and fund transfers.

• Manage petty cash transactions, maintain petty cash records, and prepare periodic petty cash reports and replenishment requests.

• Monitor Tax, VAT, AIT, and other statutory deductions at source and maintain related records and documentation.

• Prepare payment certificates, tax certificates, and other financial documents required for suppliers, contractors, and service providers.

• Issue receipts for payments received through cash, cheque, mobile banking, or bank transfer and maintain proper receipt registers.

• Maintain organized filing systems for financial documents, payment records, procurement documents, contracts, and supporting documentation.

• Assist in preparation of fund requests, advance requests, advance settlements, and expenditure tracking reports.

• Coordinate with logistics, procurement, administration, and project teams to collect and verify financial and procurement documentation.

• Support internal audits, donor audits, financial reviews, and compliance monitoring exercises by providing required documents and information.

• Prepare monthly Receipt and Payment Statements and other financial statements as required by the organization's finance department.

• Support the preparation and maintenance of project correspondence, financial records, personnel-related documents, and administrative reports as required.

• Ensure proper archiving and safeguarding of financial records in accordance with organizational and donor requirements.

• Perform any other duties assigned by the Finance & Accounts Manager, Programme Manager, or senior management in support of project implementation.

As per Human Resource Policies & Procedures of NGO Forum for Public Health.