Executive-Procurement

Job Description

Title: Executive-Procurement

Company Name: Friendship

Vacancy: 4

Age: 25 to 35 years

Job Location: Gaibandha, Kurigram, Kurigram (Chilmari), Satkhira (Shyamnagar)

Salary: Negotiable

Experience:

Published: 2026-09-24

Application Deadline: 2026-09-30

Education:

Requirements:

Skills Required:

Additional Requirements:

• Age 25 to 35 years

Responsibility:

• Procurement of Goods and services

• Procurement data record-keeping and reporting.

• Collaboration with internal and external stakeholders or sectors/CSUs

Activities

• Receive, review, and process Purchase Requisitions (PRs) to ensure accuracy, completeness, appropriate terminology, and clear specifications of required goods and services.

• Assist requesters in preparing and refining Purchase Requisitions, including clarification of product specifications, quantities, quality standards, delivery requirements, and other relevant procurement information.

• Conduct procurement of goods and services from enlisted/approved vendors and through open competitive sourcing in accordance with the organization’s Procurement Policies, Procedures, and Delegation of Authority.

• Source and collect quotations, bids, and price proposals from approved vendors and open competitive markets, ensuring fairness, transparency, and competitiveness throughout the procurement process.

• Evaluate and compare quotations based on price, quality, specifications, delivery schedule, payment terms, vendor capability, and other relevant criteria.

• Prepare Bid/Quotation Comparison Statements and procurement analysis and coordinate with the Procurement Committee or relevant approving authority for evaluation and approval.

• Prepare, issue, and maintain Purchase Orders (POs) in accordance with approved procurement decisions and ensure copies are shared with suppliers and relevant/requesting departments.

• Follow up with suppliers regarding order confirmation, delivery schedules, product specifications, and other contractual requirements to ensure timely fulfillment of purchase orders.

• Maintain complete and accurate procurement records, supporting documents, quotations, approvals, purchase orders, contracts, and correspondence in accordance with organizational policies and audit requirements.

• Verify suppliers’ invoices/bills against approved quotations, bid evaluations, purchase orders, delivery documents, and agreed terms to ensure accuracy before submitting them to the Finance Department for payment processing.

• Maintain and regularly update the invoice and procurement database, including procurement records, supplier information, purchase values, and transaction status, and prepare relevant reports and data analysis as required.

• Coordinate with relevant departments and suppliers to inspect and verify delivered goods/services, ensuring that quantities, quality, specifications, and other requirements are consistent with the approved purchase order.

• Identify and report any shortages, damages, discrepancies, quality issues, or non-compliance in delivered goods/services and coordinate with suppliers and relevant departments for appropriate resolution.

• Maintain an up-to-date understanding of procurement policies, applicable legislation, donor requirements, ethical procurement standards, and industry best practices, and support continuous improvement of procurement processes.

• Support the development and maintenance of an effective supplier/vendor network, including vendor communication, performance monitoring, market research, and identification of reliable and competitive sources.

• Maintain professional relationships with suppliers, service providers, internal departments, and other stakeholders to ensure efficient procurement operations and support the organization’s objectives.

• Conduct market research and price analysis to identify competitive pricing, alternative suppliers, new products/services, and opportunities for cost optimization.

• Ensure procurement activities are conducted with integrity, transparency, accountability, confidentiality, and value-for-money principles.

• Provide procurement-related information, documentation, and reports to management, auditors, donors, and other authorized stakeholders when required.

• Assist in resolving procurement-related issues, including supplier delays, specification discrepancies, order changes, and delivery problems.

• Perform any other procurement-related duties and responsibilities assigned by the Supervisor or Management from time to time.

Educational Qualification:

• Graduate/Master in any discipline (Graduate with a commerce background will get extra preference)    

Required Experience:

• Minimum 02 years of working experience in the purchase department.

Skills and Competencies:

• Good communicative skill in English • MS Office • Email communications • Able to work under pressure

Read Before Apply

Please note that applications via any other method will not be considered.

“FRIENDSHIP is committed to safeguarding children, young people, and adults, and employees, Donors, visiting Doctors, visiting Journalists, visitors, beneficiaries, including communities where we work and volunteers/interns. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure fully include background checks and disclosure of criminal records in order to ensure safeguarding. 

FRIENDSHIP is an equal opportunity employer and will do everything possible to ensure that those who are suitable to work within our values and beliefs are recruited to work for us. Any personal persuasion will result in a disqualification of candidature”.

The photograph must be enclosed with the resume.