Executive Assistant to the Registrar

Job Description

Title: Executive Assistant to the Registrar

Company Name: Asian University for Women (AUW)

Vacancy: 1

Age: Na

Job Location: Chattogram, Chattogram (Chattogram Sadar)

Salary: Negotiable

Experience:

• At least 2 years

• At least 2 years

The Executive Assistant to the Registrar provides high-level administrative support and coordinates strategic initiatives across multiple functional areas. This role requires exceptional organizational skills, discretion, and the ability to manage complex, time-sensitive responsibilities in a dynamic academic and administrative environment.

Key Responsibilities

· Office Management & Coordination

• Manage the Registrar's calendar, schedule meetings with internal and external stakeholders, and coordinate daily communications

• Serve as the primary liaison for the Registrar's office, ensuring seamless communication across departments

• Monitor and prioritize incoming messages, ensuring the Registrar remains informed of critical events and update.

· Strategic Support

• Assist the Registrar in overseeing and coordinating key operational areas: IT, Communications, Procurement, Admissions, and Construction Management

• Support the Registrar in his capacity as assistant to the Board of Trustees, coordinating with the Founder's Office, Trustees' Offices, and AUW Support Foundation

• Develop comprehensive understanding of institutional priorities to provide proactive support

· Travel & Event Coordination

• Arrange domestic and international travel for the Registrar, including itineraries, accommodations, and logistics

• Coordinate visits from guests, dignitaries, and stakeholders across AUW campuses, collaborating with relevant departments

· Communications & Documentation

• Draft and edit correspondence, briefing documents, meeting minutes, and reports with accuracy and professionalism

• Manage communications and outreach initiatives on behalf of the Registrar's office

• Maintain organized electronic filing systems for all documentation, contacts, initiatives, and assignments

· Confidentiality & Professionalism

• Handle sensitive and confidential information with the utmost discretion

• Perform additional duties as assigned by the Registrar

Qualifications & Requirements

· Education

• Bachelor's degree from a reputable institution

• Postgraduate qualification (preferred)

· Skills & Competencies

• Excellent command of written and spoken English (required)

• Proficiency in Bangla (highly valued)

• Advanced skills in Microsoft 365, Google Workspace, Teams, Zoom, and other office productivity tools

• Exceptional time management and ability to prioritize competing demands

• Strong organizational skills with meticulous attention to detail

· Experience & Attributes

• Previous experience as an administrative assistant in an academic or professional environment (highly valued)

• Collaborative work style with ability to build relationships across departments

• Flexibility to manage intensive workloads during peak periods and meet strict deadlines

• Demonstrated ability to maintain confidentiality and exercise sound judgment

Compensation & Benefits

• Salary: Competitive and commensurate with experience

• Benefits: Comprehensive package according to AUW policy

Application Instructions:

Interested candidates should submit the following documents to [email protected]:

Cover Letter: Detail how your qualifications, skills, and experience align with the specific requirements outlined above

Curriculum Vitae (CV) with recent photograph attached

Copies of academic certificates

Names and contact information of three (3) professional referees

Subject Line: Executive Assistant to the Registrar

Application Review: Rolling basis; applications will be reviewed immediately upon receipt.

Only shortlisted candidates will be contacted.