Executive Assistant to the Founder

Job Description

Title: Executive Assistant to the Founder

Company Name: Gala Makeover Studio & Salon

Vacancy: --

Age: At least 23 years

Job Location: Dhaka (Gulshan)

Salary: --

Experience:

• 2 to 4 years
• The applicants should have experience in the following business area(s): Beauty Parlor/Saloon/Spa

• Bachelor/Honors

• Bachelor’s degree preferred.

• 2 to 4 years
• The applicants should have experience in the following business area(s): Beauty Parlor/Saloon/Spa

• Age At least 23 years

• Minimum 2–4 years of experience as an Executive Assistant, Personal Assistant, Project Coordinator, or similar role.

• Excellent written and spoken English and Bangla.

• Strong communication skills.

• Excellent organizational and multitasking abilities.

• High attention to detail.

• Strong problem-solving skills.

• Ability to work independently.

• Ability to prioritize effectively.

• Comfortable working in a fast-moving environment.

• High level of integrity and professionalism.

Preferred Skills:

• Comfortable filming with an iPhone or smartphone.

• Basic photography and videography skills.

• Basic video editing skills.

• Good visual storytelling and aesthetic sense.

• Familiarity with Instagram, Facebook, TikTok, LinkedIn, and YouTube.

• Experience using Canva, CapCut, ChatGPT, and other AI-powered content tools is an advantage.

Communication

• Serve as the first point of contact when appropriate.

• Coordinate with clients, vendors, suppliers, and partners.

• Follow up professionally via phone, email, and messaging platforms.

• Relay important information accurately and promptly.

Research & Planning

• Conduct market research.

• Compare products and services.

• Gather information for business decisions.

• Prepare summaries and recommendations.

Personal Assistance

• Assist with selected personal tasks when required.

• Coordinate appointments.

• Manage reminders for important dates and commitments.

• Help streamline the Founder’s daily routine.

Confidentiality

• Handle confidential business and personal information with the highest level of professionalism and discretion.

About the Role:

We are looking for an exceptional Executive Assistant to work closely with the Founder across multiple businesses and projects. This is a fast-paced role for someone who enjoys organizing, problem-solving, planning, and ensuring that nothing falls through the cracks.

This position is ideal for someone who is highly organized, tech-savvy, proactive, discreet, and capable of managing multiple priorities simultaneously.

The Executive Assistant will act as the Founder’s right hand, helping coordinate business operations, schedules, communications, and day-to-day responsibilities.

Key Responsibilities:

Calendar & Schedule Management

• Manage daily, weekly, and monthly schedules.

• Coordinate meetings, appointments, and events.

• Prioritize tasks and manage deadlines.

• Send reminders and prepare daily agendas.

• Ensure efficient time management.

Administrative Support

• Organize documents and files.

• Prepare presentations and reports.

• Draft emails, letters, and meeting notes.

• Maintain digital records and databases.

• Follow up on pending tasks until completion.

Project Coordination

• Track multiple ongoing projects across different businesses.

• Coordinate with managers and team members.

• Ensure tasks are completed on time.

• Maintain project timelines and progress updates.

• ⁠Social Media & Content Support

The Executive Assistant will also assist in documenting the Founder’s work and helping maintain an active social media presence across multiple brands.

Responsibilities include:

• Capture high-quality photos and videos using a smartphone during meetings, events, salon activities, behind-the-scenes moments, and travel.

• Film short-form content suitable for Instagram Reels, TikTok, and Facebook.

• Assist in brainstorming content ideas aligned with each brand’s identity.

• Edit simple videos using apps such as CapCut, InShot, or similar software.

• Create basic graphics, stories, and posts using Canva.

• Organize and maintain a well-structured library of photos and videos for future use.

• Schedule social media posts when required.

• Coordinate with photographers, videographers, designers, and marketing agencies when needed.

• Stay updated on current social media trends and suggest creative content opportunities.

• Identify authentic day-to-day moments that can be turned into engaging content.

• Ensure all content reflects the premium image and values of the Founder and associated brands.