Executive Assistant – On-site & Remote | Night Shift

Job Description

Title: Executive Assistant – On-site & Remote | Night Shift

Company Name: Ray Advertising

Vacancy: --

Age: Na

Job Location: Bogura

Salary: Tk. 15000 - 30000 (Monthly)

Experience:

• At least 1 year
• The applicants should have experience in the following business area(s): Advertising Agency

• Bachelor/Honors

• At least 1 year
• The applicants should have experience in the following business area(s): Advertising Agency

Required Skills & Qualifications

• Strong understanding of digital marketing, social media management, and lead generation processes.

• Skilled in using AI tools (ChatGPT, Gemini, Claude, Perplexity, etc.) for research and content creation.

• Proficient in Google Workspace, Microsoft Office, and collaboration tools like Slack, Trello, ClickUp, or Monday.com.

• Excellent written and verbal English communication skills.

• Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.

• Strong research, analytical, and coordination skills with a proactive work approach.

• Ability to maintain confidentiality and follow company compliance and data security policies.

Ray Advertising is looking for a smart, reliable, and quick-learning Executive Assistant to join our growing team! We’re hiring for both On-site (Bogura Office) and Remote (Work From Home) positions.

This position involves night shift from Monday to Saturday, 6:00 PM to 3:00 AM BD time — including a 1-hour break.

On-site Office Location

Ray Advertising – Bangladesh Branch
Beside Kali Mandir, 2nd Floor, Chondon-Baisha Road, Bogura 5800

About Ray Advertising

Founded in 2019 in Redding, California, Ray Advertising is a trusted performance marketing agency with a strong presence in Bogura, Bangladesh. We specialize in Pay Per Call, Affiliate Marketing, and Lead Generation, partnering with leading U.S. and international brands in industries like insurance, finance, home services, and legal.

Our culture is built on teamwork, transparency, and results — where everyone’s growth contributes to the company’s success.

Position Overview

We’re searching for a detail-oriented, research-driven, and tech-savvy Executive Assistant to support our management team in daily operational and administrative tasks.

You’ll work in a fast-paced, structured environment, using modern tools and AI to handle data, conduct research, manage communications, and streamline workflow operations.

Note: This is a performance-focused role where you’ll work under structured supervision and micromanagement — meaning tasks, timelines, and output quality will be closely monitored to ensure consistency, precision, and your professional growth.

Key Responsibilities

1. Digital Marketing, Social Media & Administrative Support

• Assist the Admin team with digital marketing tasks such as content scheduling, email campaigns, basic performance tracking and assist in outreaching potential clients.

• Manage and support social media platforms (Facebook, Instagram, LinkedIn, niche platforms) including posting, engagement, and maintaining brand consistency.

• Conduct deep research on platforms, competitors, buyers, trends, tools, events, and industry insights relevant to company operations.

• Assist in outreach, lead research, and lead generation projects.

• Provide daily administrative and research-based support to management.

2. AI & Content Creation Tasks

• Use AI tools such as ChatGPT, Gemini, Claude, Perplexity AI, and others for content creation, research, and automation.

• Create and edit short AI-assisted content (blog posts, captions, descriptions, summaries).

• Apply strong prompting skills to deliver accurate, relevant, and high-quality outputs.

3. Data, Sheets & CRM Management

• Maintain and update all relevant data using Excel, Google Sheets, and CRM systems.

• Keep client, vendor, partner, and publisher information organized and accurate.

• Prepare concise data summaries, spreadsheet updates, and short reports for management.

• Familiarity with platforms such as Monday.com, HubSpot, Instantly, ClickUp, Trello is a strong advantage.

4. Communication, Scheduling & Coordination

• Professionally manage daily communication including emails, follow-ups, and internal messages.

• Schedule meetings using Google Calendar, Calendly, Google Meet, or similar tools.

• Coordinate tasks and workflows with internal teams to ensure timely completion.

• Support interdepartmental alignment between marketing, IT, design, and operations.

5. Event, Vendor & Competitor Research

• Conduct thorough research on upcoming industry events, expos, conferences, and job fairs, and provide insights or recommendations.

• Identify potential partnerships and networking opportunities.

• Evaluate vendors and maintain well-documented vendor information.

• Analyze competitor campaigns, platforms, and strategies for benchmarking.

6. Compliance, Documentation & Record Keeping

• Assist in handling company paperwork, proposals, basic contracts, filing tasks.

• Ensure compliance by verifying that all partners meet company and client requirements.

• Maintain strict confidentiality and follow all data security guidelines.

• Keep internal documentation, digital files, and folders structured and organized.

• Insurance
• Salary Review: Yearly
• Festival Bonus: 2

Probation Period

All new hires start with a 1-month probation period, during which you’ll receive 50% of your agreed salary. Once you successfully complete probation, you’ll receive your full salary — and note that we never extend the probation period beyond one month.

Compensation & Benefits

• Annual performance bonuses and salary increments

• Paid casual and sick leaves

• Professional certification support

• Holidays aligned with both Bangladesh and U.S. calendars

• Leadership & career growth training directly from the CEO (monthly)

• Relocation opportunities to our California headquarters for top performers