Documentation and Communication Officer

Job Description

Title: Documentation and Communication Officer

Company Name: Human Relief Foundation

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ A Master's level degree preferably in development, business, disaster management, marketing, information & communication, and English.
∎ Educational qualification and discipline will be relaxed for qualified candidates having a wide length of experience in emergency.

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ Responsible to: Country Director
∎ Project Duration: 1 Year

Job Responsibilities:
∎ Planning and Reporting
∎
∎ Coordinate with the field offices and partners for ensuring that the program is being implemented in accordance with internal and external requirements and deadlines.
∎ Develop a reporting schedule in line with the internal and external reporting deadline.
∎ Follow up with the program and finance team in as per reporting schedule.
∎ Process weekly, monthly, and quarterly qualitative and quantitative reports for internal and external purpose to reflect the progress as per result framework.
∎ Liaison with MEAL and program team to ensure the feedback on the reports in a transparent and timely way.
∎ Maintain a database through regular monitoring and reviewing the sources of information in collaboration with MEAL.
∎ Update the database on a regular basis and share the program report with the program and relevant stakeholders on a timely basis.
∎ Coordinate with partners and field teams to ensure that the reports are available on time.
∎ Develop and carry-on capacity development initiatives for the partners and program team on quality reporting as per the needs of the donors and organizational mandate.
∎ Develop an all-inclusive documentation plan in consultation with the program and MEAL team.
∎ Undertake regular analysis and assessment in the field as per plan.
∎ Provides technical support to the implementing partners to produce quality and presentable reports with the timeline.
∎ Branding, Recording and Documentation:
∎
∎ Develop visibility materials and ensuring the branding guideline of HRF to the project level.
∎ Ensure the recording and documentation of HRF and partners for further necessary utilization.
∎ Coordinate to ensure the quality photos, videos, and related media documents.
∎ Work closely with the program team to ensure that the project documentation, and reports are compiled, and shared within the timeframe.
∎ Capturing case stories/ learning sharing documents and disseminate among the stakeholders.
∎ Communication and Media
∎
∎ Ensure effective communication with the project team, internal and external stakeholders.
∎ Taking on a communications role and generating visual tools to track success.
∎ Design and develop various types of Project materials such as- brochure, leaflets, posters, briefs, and communication folder for the stakeholders.
∎ Produce presentation/briefings of field level data/information for the different visits made by HRF, relevant Govt. officials and other stakeholders.
∎ Produce required media briefs, documents, news, and press release and publicize in the local and nationals print and electronic media.
∎ Coordination and Networking:
∎
∎ Maintain effective communication, coordination, and collaboration with GoB/NGOs officials like RRRC Office, CiC, Site Management, Related Cluster/Sectors, DC/UNO office, relevant government departments.
∎ Work closely and maintain professional relationship with the GO/NGO service providers,
∎ Participate in different meetings, training workshops organized by GoB, UN agencies, NGOs, Sectors, and other stakeholders.
∎ Maintain effective coordination and communication with Partners Organization.
∎ Participate in regular staff meetings (Weekly, Monthly and need base).
∎ Ensure good relations with project teams and other relevant stakeholders in the project locations.
∎ Accountability and Safeguarding:
∎
∎ Represent the organization to key stakeholders and provide them with information about project objectives, risks, constraints, and progress.
∎ Support the development and implementation of the organizational Gender, Age Marker, and safeguarding Issues.
∎ Maintain gender-sensitive approach in all stages of programme implementation.
∎ Maintain programmatic sensitivity to cultural norms of Rohingya and Host society.
∎ Ensure active consultation and engagement with beneficiary communities and community leaders.
∎ Integrate protection safeguarding measures throughout programme design.
∎ Any Other
∎
∎ Any other task assigned by the Management.

Additional Requirements:
∎ Minimum 5 years' experience in report writing, communication and documentation.
∎ Excellent in written and spoken English.
∎ Previous experience in capturing the most significant cases and case studies.
∎ Previous experience in writing donor reports
∎ Knowledge on donor compliance, organizational mandate, and result framework
∎ Experience in data collection particularly interview, FGD and KII
∎ Experience in working with partners and various stakeholders.
∎ Experience in working in the humanitarian settings particularly in the refugee context.
∎ Knowledge on sensitivity issues such as challenges and obstacles on working with women, girls, children and in a conflict situation.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 22 May 2021

Company Information:
∎ 17 May 2021
∎ Human Relief Foundation

Category: NGO/Development

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