Deputy Manager (Admin & Finance)

Job Description

Title: Deputy Manager (Admin & Finance)

Company Name: Ocean Security Service Limited.

Vacancy: 02

Age: 25 to 45 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 1 to 4 years
• The applicants should have experience in the following business area(s): Multinational Companies, Security Service, Group of Companies

• Master of Business Administration (MBA) in Human Resource Management
• Bachelor of Business Administration (BBA) in Human Resource Management
• Bachelor of Arts (BA)

Longer experience in the same field and having a degree of MBA/BBA will be given preference

• 1 to 4 years
• The applicants should have experience in the following business area(s): Multinational Companies, Security Service, Group of Companies

• Age 25 to 45 years
• Only Male

· Proficient in computer applications, including Microsoft Office Suite, with strong expertise in MS Excel.

· Excellent communication skills in email correspondence, telephone conversations, and face-to-face interactions.

·Skilled in software such as Adobe Photoshop, Adobe Creative Suite (CS), and Adobe Illustrator.

·Strong internet browsing and online research capabilities.

·Ability to manage office documentation, data entry, and digital communication efficiently.

·Familiar with modern office technology, software applications, and internet-based tools.

·Capable of handling multitasking responsibilities with strong organizational and technical skills

1. Administrative Responsibilities

• Office Administration: Oversee daily office operations, maintain office decorum, and ensure a smooth working environment for both corporate staff and field-level security personnel.

• Logistics & Asset Management: Manage company assets, including office equipment, communication devices, vehicles, and security gear (uniforms, batons, torches, etc.). Supervise procurement and inventory distribution.

• Vendor & Facility Management: Handle relationships with vendors, landlords, and service providers. Ensure timely maintenance of the office premises and utility management.

• Compliance & Legal Affairs: Ensure the company complies with local labor laws, security service regulations, and licensing requirements (e.g., renewed fire license, trade license, and security agency permits).

• HR Support: Assist the HR department in managing guard deployment, tracking attendance, handling disciplinary issues, and coordinating staff welfare activities.

Tender Preparation and Submission:

• Prepare, review, and submit tenders, bids, and proposals in response to client requirements and public procurement notices.

• Coordinate with internal departments (finance, operations, legal, technical) to collect relevant documents and ensure compliance with tender specifications.

• Conduct market research and competitive analysis to develop competitive and profitable bids.

• Maintain records of ongoing tenders, bid statuses, and contract documentation for reporting to management.

• Assist in contract negotiations and clarify technical or commercial queries with clients or authorities.

• Monitor deadlines, submissions, and follow-ups to maximize the success rate of bids.

• Prepared detailed cost estimates, pricing sheets, and supporting documentation for proposals.

2. Financial & Accounting Responsibilities

• Billing & Invoicing: Oversee the timely generation and dispatch of accurate monthly bills to clients (corporate offices, residential complexes, banks, etc.).

• Fund Collection & Receivable Management: Follow up actively with clients for outstanding payments to maintain a healthy company cash flow.

• Payroll Processing: Supervise the calculation and disbursement of monthly salaries, overtime, and bonuses for both office staff and a large pool of security guards.

• Budgeting & Cost Control: Assist senior management in preparing annual budgets, monitoring expenses, and implementing cost-cutting measures without compromising service quality.

• Taxation & VAT Compliance: Ensure proper deduction and timely deposit of TDS (Tax Deducted at Source) and VDS (VAT Deducted at Source) as per government regulations.

• Financial Reporting: Prepare monthly, quarterly, and annual financial statements, cash flow reports, and expense analysis for management.

• Audit Coordination: Coordinate with internal and external auditors to ensure transparent financial practices and smooth audit completion.

• T/A,Tour allowance,Mobile bill
• Salary Review: Yearly
• Festival Bonus: 2