Coordinator - Procurement And Logistics

Job Description

Title: Coordinator - Procurement And Logistics

Company Name: Swisscontact Bangladesh

Vacancy: 1

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ At least a bachelor's degree (master's degree preferred) in Business Administration or any other relevant discipline with minimum 4 years of progressive professional experience in similar role(s) preferably in NGO/INGO.

Job Context:
∎ Purpose of the Job: Coordinator - Logistics & Procurement will assist the Manager - Business Administration in completing all day-to-day administrative, HR, Procurement and Logistics tasks of the project. When required, s/he will also perform any other task(s), beyond the ones listed below, as assigned by the Manager - Business Administration and TL.
∎ Employment start: As soon as possible.
∎ Contract duration: Initially 1 (one) year (renewable until end of the project period).
∎ Place of work: B-SkillFUL phase II programme, Dhaka Office
∎ Field visits play a large part in the incumbent`s activities; as such, it is expected that the incumbent is willing and able to take part in such activities as needed and sometimes under short notice.

Job Responsibilities:
∎ Responsible for effectively executing the procurement, logistics and HR functions.
∎ Constantly improving the procurement process without sacrificing quality of material.
∎ Processing purchase orders for materials.
∎ Scheduling and coordinating delivery with vendors and subcontractor.
∎ Establishing and updating vendor lists.
∎ Communicating with and maintaining positive relationships with vendors.
∎ Working with suppliers to know product availability and assuring competitive pricing.
∎ Communicating current pricing and availability to the Team Leader and Senior Manager/Manager - Business Administration.
∎ Proactively managing project material costs against estimated project costs.
∎ Tracking collection and storage of all shipping documents in a timely and cost-effective manner.
∎ Assisting Team Leader and Senior Manager/Manager - Business Administration in preparing accurate and timely invoice.
∎ Ensuring procurement is in line with Swisscontact and donor regulations.
∎ Assisting project team in developing and maintaining project related documents as well as monitoring project's compliance with established procedures.
∎ Managing logistics related to vehicles and staff travel (transportation, accommodation, security, etc.).
∎ Managing events, executing all HR functions from recruitment to separation.
∎ Performing any other duty(s) in line with the roles and responsibilities provided, as/when assigned by the Senior Manager/Manager - Business Administration.

Additional Requirements:
∎ Good verbal and written communication skills in English and Bangla.
∎ Excellent computer literacy in MS Office programmes (specifically Word, Excel, PowerPoint and Outlook).
∎ Possesses leadership and management skills.
∎ Ability to work productively in highly collaborative setting while also able to operate independently with limited to no supervision.
∎ Excellent analytical, negotiation, decision making and problem solving skills. .
∎ Excellent organisational skills and ability to multitask effectively under pressure.
∎ Attentive to details and quality of work.
∎ Demonstrates curiosity to learn and acquire knowledge from vastly different sources.
∎ Demonstrates openness to change and ability to manage complexities.
∎ Works with trustworthiness and integrity and is committed to Swisscontact's core values.
∎ Demonstrates awareness and sensitivity to gender and diversity (including sensitivity towards people with disability).
∎ Must be willing and able to take part in field activities as/when needed, sometimes under short notice.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 9 Feb 2022

Company Information:
∎ 31 Jan 2022
∎ Swisscontact Bangladesh

Category: NGO/Development

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