Board Secretary/PS to Board of Directors

Job Description

Title: Board Secretary/PS to Board of Directors

Company Name: A reputed Group of Company

Vacancy: 02

Age: 25 to 35 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 2 to 5 years
• The applicants should have experience in the following business area(s): Group of Companies

• Bachelor of Business Administration (BBA) in Accounting & Information System, Management Information System
• IBA, Dhaka University,IBA, Jahangirnagar University students will get preference

Secretarial Course; Corporate Communication

• 2 to 5 years
• The applicants should have experience in the following business area(s): Group of Companies

• Age 25 to 35 years
• Only Female

Computer skills (Must have)

• MS Office (Word, Excel, PowerPoint; Ai Tools);

• Google Workspace; Digital tools (Zoom, Teams, Calendar management)

• Manage the Board’s daily calendar, appointments, schedules, and travel arrangements.

• Coordinate meetings, conferences, and events, including logistical planning.

• Screen and route incoming calls, emails, and visitors with professionalism.

• Maintain strict confidentiality regarding executive decisions, documents, and personal matters.

• Draft, review, and issue official letters, emails, memos, notices, and meeting agendas.

• Maintain effective internal and external communication with stakeholders, clients, and departments.

• Prepare minutes of meetings (MoM) and ensure timely follow-up on action points.

• Organize and maintain executive files, records, and confidential documents.

• Maintain a systematic filing system (both digital and physical).

• Coordinate with various departments to support executive instructions and decisions.

• Ensure a smooth workflow in the executive office by proactively managing priorities.

• Ensure proper hospitality and protocol for visitors and guests of the executive office.

• Mobile bill,Tour allowance
• Salary Review: Yearly
• Festival Bonus: 2