Assistant Manager- Administration

Job Description

Title: Assistant Manager- Administration

Company Name: MJL Bangladesh PLC

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• 7 to 8 years
• The applicants should have experience in the following business area(s): Fuel/Petroleum

BBA and MBA or equivalent from any reputed university

• 7 to 8 years
• The applicants should have experience in the following business area(s): Fuel/Petroleum

• 07 to 08 years of working experience in relevant area

• Proven working experience in similar role

• In-depth understanding of office management procedures and facilities management principles

• An analytical mind with problem-solving skills

• A team player with good organizational and multitasking abilities

• Excellent communication skill with attention to detail

• Familiarity to administrative & report writing skills

Department: HR & Admin

The purpose of this position is to assist the Head of HR & Admin to ensure continuous monitoring of office administrative functions, security & safety operations, monitor utility service, and coordinate systems & processes.

Job Responsibilities:

• Monitor vehicle maintenance and documentation, monitor fuel efficiency, manage insurance claims and vehicle movement. Keep up to date with BRTA-related documents
• Manage and coordinate all services for official Support Staffs, Drivers, Security Services, and Cleaning Services
• Oversee asset and facilities management, ensuring facilities services, maintenance and repair of equipment, electrical and mechanical systems of Head Office
• Supervise of all agreements with the tenants, AMC with the service providers and monitor all administrative support to the tenants of Head Office building
• Conduct annual supplier evaluations and recommend changes based on market competitiveness. Monitor inventory of office supplies, purchasing of new material, check and verify office expenses Head Office in a cost-effective way
• Monitor overall security and process monthly payment of security service providers, monitor security surveillance, and report incidents, and ensure timely
• Supervise the Fire Safety Training and Drill procedure of the head office building, maintain & update an Emergency Fire Evacuation Procedure according to the safety standards of the company
• Supervise day to day office operations, ensuring cleanliness, hygiene, and overall functionality of office premises