Job Description
Title: Administrator cum Accountant (Hospital Ship)
Company Name: Friendship
Vacancy: 2
Job Location: Anywhere in Bangladesh
Employment Status: Contractual
Educational Requirements:
∎ Minimum SSC/HSC in case of Naval/Defense background or Bachelor’s degree in any discipline, preferably with Degree/Diploma in Personnel Management with proficiency in English to communicate with foreign doctors/delegates/guests.
Experience Requirements:
∎ At least 5 year(s)
Job Responsibilities:
∎ Acting in a subordinate capacity to the Head of fleet Management/Senior Fleet Engineer/Fleet Engineer/Assistant Fleet Engineer of Friendship on all administrative, operational and safety aspects of operation of the floating hospital ship including visitors.
∎ Required to oversee and control all day-to-day activities of the floating hospital including health program/camps and ensure compliance to all applicable local maritime rules and regulations.
∎ Responsible to maintain all financial accounts in liaison with Finance Department of Friendship including health program/camps.
∎ Responsible for the leave management of all on board Fleet Staff in liaison with his line manager.
∎ He will be responsible and accountable to the Head of fleet management/Senior Fleet Engineer/Fleet Engineer/Assistant Fleet Engineer of the Fleet Management Department in HO for his duties and performance.
∎ He will be responsible for the day-to-day supervision and delegation of duties to the Ship including overall administration and activities of the hospital ship.
∎ He will be responsible for the management and maintenance of the attendance register of the hospital ship.
∎ He will be overall responsible for the supervision and delegation of duties of the Fleet staff for cleanliness and maintenance of the ship, equipment and accessories etc.
∎ He will be responsible to arrange and conduct employee’s annual appraisal and to forward the relevant paperwork to Head Office.
∎ He will be responsible for developing and maintaining records and systems relating to the day to day & will be responsible for checking vouchers, bills and expenditure before submitting to the accounts.
∎ He will be responsible for submitting all types of requisition of the hospital ship including deck, engine and saloon stores required for the hospital ship to the Head of Fleet management/Senior Fleet Engineer/Fleet Engineer/ Assistant Fleet Engineer of the Fleet Management Department in HO.
∎ He will be responsible for preparing fuel oil and lubricating oil requisition of Main Engine, Generator & all associated boats of the hospital ship and submission to the Head of fleet management/Senior Fleet Engineer/Fleet Engineer/ Assistant Fleet Engineer of the Fleet Management Department in HO for approval/procurement and submission of all bills to the Accounts.
∎ He will be responsible and accountable for the overall cleanliness and maintenance of the ship, equipment, accessories etc. and the hospital unit of the ship.
∎ He will be overall responsible for the ship’s movement from one location to another for providing medical services in consultation with the Master of the ship for the determination of safe anchoring sites and safety of ship and personnel during passage.
∎ He will be responsible for the leave administration of all Fleet staff members, maintaining leave records and grant leave applications in consultation with Senior Fleet Engineer/Fleet Engineer/ Assistant Fleet Engineer of the Fleet Management Department in HO.
∎ He will be responsible for regular purchase requirement for the hospital ship and other programs with assistance of Head of fleet Management/Senior Fleet Engineer/Fleet Engineer/ Assistant Fleet Engineer /Health Sector as applicable.
∎ He will be responsible for supervising stock controls in relation to fuel oil, lubricating oil, medicines, consumables and non-consumable items of the hospital ship.
∎ He will be responsible to maintain an inventory of all instruments, properties, assets, tools and equipment of the hospital ship.
∎ He will be responsible to assist and support the organization’s personnel and program in terms of logistic when and where required.
∎ He will be responsible for management of the official mobile phone, lap tops & computers.
∎ He will always be required to observe and uphold Friendship’s Code of Ethics, Policies & Guidelines, Rules & Regulations, Personnel & Confidentiality Policies.
∎ He can be delegated to undertake any other additional duty as required or directed by the relevant higher authority appropriate to his competency or grade and can be transferred from ship to ship as per operational requirement or convenience of Fleet Management Department in a post appropriate to his competency or grade.
∎ He will be responsible for coordination & liaison with local authority both in Government & Non-Governmental Organization.
∎ He will be required to attend to visiting VIPs, Guests and visiting local and foreign doctors to the ship and to look after their proper meals, comfort and safety.
Additional Requirements:
∎ Age 40 to 45 years
∎ Office & Personnel Management, Computer literacy.
∎ Communication, motivation, people skill.
∎ Experience : Minimum 5 years of experience in Administrative activities.
Salary: Negotiable
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 11 Nov 2023
Company Information:
∎ 5 Nov 2023
∎ Friendship
∎ Address : K-14/2A, Baridhara North Road (Kalachadpur), Dhaka - 1212, Bangladesh
∎ Web : https://friendship.ngo/
Category: NGO/Development
: “FRIENDSHIP is committed to safeguarding children, young people, and adults, and employees, Donors, visiting Doctors, visiting Journalists, visitors, beneficiaries including communities where we work and volunteers/interns. We believe every stakeholder and every member of the communities we work with, has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure fully include background checks and disclosure of criminal records in order to ensure safeguarding. FRIENDSHIP is an equal opportunity employer and will do everything possible to ensure that those who are suitable to work within our values and beliefs are recruited to work for us. Any personal persuasion will result in a disqualification of candidature”.Photograph must be enclosed with the resume.
