Job Description

Title: Administrative Coordinator

Company Name: Bay Developments Ltd.

Vacancy: Not specific

Job Location: Dhaka (Gulshan)

Employment Status: Full-time

Educational Requirements:
∎ Bachelor of Business Administration (BBA) in Managment
∎ Skills Required: Administration, Communication, MS Word/ Excel/ PowerPoint/ OneNote

Experience Requirements:
∎ 3 to 5 year(s)
∎ The applicants should have experience in the following area(s): Administration, Management

Job Context:
∎ The purpose of this position is to provide executive support to the senior management on general administration, business development; and co­ordinate administrative support to the others department.
∎ For the first few months this position will focus on supporting the senior management in reviewing and developing administrative processes, systems and policies to build a strong operational platform to support the business.
∎ This person must be very well organized and have the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism.

Job Responsibilities:
∎ Prepare and follow up with various correspondence
∎ Scheduling and coordinating calendar appointments
∎ Assist with a wide range of administrative and executive responsibilities such as managing the office workflow, drafting correspondence, and liaising between the Senior Management’s Office and high-level external contacts
∎ Coordinate and manage the meeting calendar and travel schedule for the Senior Management, including preparing detailed, complex itineraries for travel to domestic and international meetings.
∎ Reminding the Senior Management of important tasks and deadlines.
∎ Capability to draft business letters, emails, personal correspondence and provide other administrative assistance regarding documentation to the Senior Management.
∎ Manage the Senior Management office ensuring the proper documentation of personal and business files, record keeping while maintaining confidentiality.
∎ Filter general information, queries, phone calls and invitations to the Senior Management by redirecting or taking forward such contact as appropriate
∎ Coordinate with the management team, other departments and all wings of the group as per requirements or instruction provided by Senior Management.
∎ Develop relationships to maintain a high level of service for internal and external stakeholders
∎ Manage special projects assigned by Senior Management streamline and develop firm processes and procedures.
∎ Provide admin and general business support to Senior Management in day-to-day matters
∎ Prioritize and manage multiple projects simultaneously, and follow through to completion
∎ Handles sensitive information appropriately and uses good judgment in problem-solving.
∎ Performing errands and tasks of a personal nature with a high degree of confidentiality and confidence

Additional Requirements:
∎ Age 26 to 32 years
∎ Minimum 3-5+ years of applicable high-level administrative experience (open to industry/backgrounds)
∎ Extremely polished and professional; ability to interact with clients and executives at all levels.
∎ Has experience in a busy, diverse and demanding role, demonstrating strong organizational skills, ability to plan and prioritize a complex workload, and meet deadlines.
∎ Dynamic “go-getter” who is enthusiastic, driven, proactive, etc. Excellent EQ - emotional intelligence, smart, "gets it”
∎ Strong interpersonal and communication skills (both verbal and written) and detail oriented
∎ Sense of understanding on how to handle sensitive situations and the need for confidentiality
∎ Strong MS Office Suite skills.
∎ Must have good judgment; extremely intuitive.

Salary: Negotiable

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 25 Jun 2022

Company Information:
∎ 26 May 2022
∎ Bay Developments Ltd.

Category: General Management/Admin

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Source: bdjobs.com

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