Administration Officer - Vendor Management, Payments & Archiving
Job Description
Title: Administration Officer - Vendor Management, Payments & Archiving
Company Name: World Vision Bangladesh
Vacancy: 01
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Essential: Graduate in any discipline (Preferably accounts/finance/Management).
∎ Skills Required: Administrative
Experience Requirements:
∎ At least 1 year(s)
∎ The applicants should have experience in the following area(s):
Office Management, Documentation
∎ The applicants should have experience in the following business area(s):
NGO
Job Context:
Job Responsibilities:
∎ Manage and provide technical supports for Archiving procedures and facilities.
∎ Provide administrative support functions for General Administration, Fleet.
∎ Maintain Central document record for the National Office, Regional Offices, Area Programme Office, Area Programme Cluster Offices and Special Projects.
∎ Ensure all administrative payments against various service contracts in timely manner, monitor and report accordingly.
∎ Ensure cost sharing with appropriate charging code to various department as per approved allocation.
∎ Ensure and maintain systematic record archiving facilities at National Office, Regional Offices, Area Programme Office, Area Programme Cluster Offices and Special Projects.
∎ Communication & coordination with related service providers regarding storage/archiving and retrieval.
∎ Maintain and ensure documents disposal procedures in coordination with respective departments.
∎ Raise purchase request (PR), Purchase Order (PO), Invoices and process payment in Provision system for Administration Department.
Additional Requirements:
∎ Age at least 25 years
∎ Back ground on archiving, library system and registration procedures, vendor relationship management.
∎ Strong interpersonal skills & customer service approach.
∎ Self-Motivated.
∎ Able to work without direct supervision.
∎ Computer literate with Excel, Word and Lotus Notes.
∎ Experienced in archiving and documentation registration.
∎ Analytical Skills.
∎ Minimum 1 year of experience in working with admin team.
∎ Being a child-focused organization, World Vision has the responsibility to ensure safety & protection of the children while they come in contact with the staff; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child Protection Policy.
∎ Persons with a history of child rights and child protection violation are discouraged to apply.
Salary: Negotiable
Compensation & Other Benefits:
∎ Weekly 2 holidays
∎ Festival Bonus: 1
∎ Other benefits are applicable as per organizational structure.
Job Source: Bdjobs.com Online Job Posting
Application Deadline: April 11, 2019
Company Information:
∎ World Vision Bangladesh
∎ Address : Abedin Tower (2nd floor), 35 Kemal Ataturk Avenue, Banani, Dhaka - 1213, P.O. Box: 9071
∎ Business : World Vision (WV) is an established international Christian humanitarian development and advocacy organization dedicated for working with children, families and their communities worldwide to reach their fullest potential by tackling the causes of poverty & injustice. It serves all people regardless of religion, race, ethnicity, gender or ability.
Being a child-focused organization, World Vision has the responsibility to ensure safety & protection of the children while they come in contact with the staff; accordingly all the recruits will go through specific checks and compliance procedures in accordance to its Child Protection Policy. Persons with a history of child rights and child protection violation are discouraged to apply.
Female are specially encourage to apply.
Category: NGO/Development
