Accounts and Administrative Assistant (AAA) (Female)

Job Description

Title: Accounts and Administrative Assistant (AAA) (Female)

Company Name: Concerned Women for Family Development [CWFD]

Vacancy: 01

Age: Na

Job Location: Dhaka

Salary: Tk. 36896 (Monthly)

Experience:

• At least 1 years

• Minimum Bachelor of Commerce from any reputed University

• At least 1 years

• Only Female

• At least 1 year of working experience in administration/accounts position is preferable. The position is fixed for both female and male candidates. Also, need the following requirement for the desire candidate:

• Willingly travel in the project areas when needed.

• Demonstrate active listening.

• Demonstrate good communication skills.

• Besides above, time to time special assignment as a when required basis

• Good communication skill both on Bengali & English

• Reimburse travel expenses and per diem bills to the project office staff

• Carry out other related duties as and when assigned by the Administrative Manager and Finance Manager

• Record of financial/accounting data on time.

• Writing of cheque and maintenance of cheque books.

• Demonstrate empathy.

• Ability to set boundaries.

• Ability to think critically.

• Ability to handle pressure.

• Must have Practical Knowledge on MS Word, MS Excel, MS Access Database, Email, Internet Browsing & Power Point.

CWFD emerged from an emotional response to help women in need of reproductive health care counseling. The organization, originally named “Concerned Women for Family Planning (CWFP), started its voluntary activities in 1974 to help the refugees coming to Dhaka city after the devastating famine of 1974. The organization was registered in 1975 with The Directorate of Social Welfare and formally launched its project activities in 1976 with only five female staff to cover an area of Dhaka city slum comprising around 50,000 people. For more information, please visit our website at www.cwfd.org

Vision Statement: Empower women, youths, and adolescents to achieve gender equality and social justice within family and society.

Mission Statement: CWFD is a non-political, non-profit national voluntary organization run by women of Bangladesh to support, promote and protect the interest of women in Bangladesh by providing community-based health care, empowering community to exercise their rights to eliminate social injustice, creating economic opportunities for marginalized urban and rural women by marketing health products, empowering under-privileged adolescents and youth in both urban and rural areas by enhancing their knowledge, attitudes, and practices, aiming to build an efficient generation of human resources to drive positive social change.

Expected Programme Output(s): Adolescents and youth will have increased access to gender-transformative, SRHR life skills and lifesaving awareness-raising with specific focus on prevention of child marriage.

Programme background: Concerned Women for Family Development will receive funds from United Nations Population Fund (UNFPA) to implement Adolescents and Youth Programme. This programme aims to provide adolescents with access to information and services that strengthen their ability to make informed decisions about their sexual and reproductive health and protect their wellbeing. Gender specific, GBV focused, structured, short-term life skills education programme (Girl Shine) will be delivered to adolescents and young women ages (10-19 years). Mental health, healthy coping strategies and psychosocial support will be prioritized through these activities. Specific focus will be given to adolescent girls who are at risk of and are affected by child and forced marriages. Adolescent girls and young women will be provided with tailored menstrual hygiene kits and education on menstrual health management. The latter will focus on overcoming taboos in regards to menstrual health and challenge social and gender barriers such as imposing movement restrictions for menstruating girls. UNFPA will also ensure that life skills sessions are delivered to adolescent boys through the Champions of Change (CoC) curriculum.

CWFD also implementing a national humanitarian programme with funding support from UNFPA. As part of this, CWFD is working with UNFPA to implement the national humanitarian response, the A&Y unit received funds which will be implemented in the Noakhali District titled: “Urgent Support to Women and Girls in Noakhali District and Bhasan Char (Island): Sexual and Reproductive Health and Gender Based Violence prevention and response service”

Along with strengthening community awareness, UNFPA will work on increasing the motivation of parents and older adolescent girls in preventing child marriage. Incentives will be provided to the households of older adolescent girls as a means of continued motivation for preventing this harmful practice against girls. Furthermore, Kishori (adolescent girls) Resource Centre will be established in Noakhali district to organize adolescent girl’s empowerment trainings, support local government to prevent child marriage, and conduct behavior change communication activities. Girls who are already married will be supported through SRHR services to help them avoid early and repeated pregnancy.

Name of the position: Accounts and Administrative Assistant (AAA) on contract basis

Only female candidates are encouraged to apply.

Duty station: Project Headquarters, Dhaka

Job Duration: Up to 31 December 2024

I. Job Summary:

The Accounts and Administrative Assistant is responsible for implementation of planned activities of Adolescents & Youth Programme which include a) Life Skills Education Programme; b) Digital Life Skills education programme; and c) UNFPA’s humanitarian programme for adolescents & youth in targeted areas in the UNFPA targeted areas under its 10th Country Programme and current project activities such as maintaining general accounts, administrative activities in the assigned area of operation and to provide extensively assist to Administrative Manager and Finance Manager, as well as and other concern officials under those programmes. He/ She will provide support to maintain coordination with respective bank, service providers of the operational areas.

The Accounts & Administrative Assistant will work under the direct supervision of the Administrative Manager and Finance Manager of those programme. The incumbent is responsible for ensuring the implementation of quality program interventions. The Accounts & Administrative Assistant will maintain coordination and liaison with all the programme stakeholders.

Major responsibilities

• Data Entry in Excel (Material Receive, Issue Etc.)
• Program wise Material Issue & Uses report
• Monthly physical inventory (Included department wise work in progress, finished goods & material)
• Maintains project Financials and accounting files.
• Reviews all kind of invoices and ensure all documents are following project policies and prepare the relevant voucher for payment
• Before any payment make sure expenses are allowable, approved properly before processing, verifying documentation, have enough supporting documents, and appropriate exchange rate and cash management in place
• Maintenance of Bank Register and Cash Book
• Preparation of petty cash vouchers and maintenance of petty cash register
• Prepare salary, benefit and honoraria sheet/register and submit it to bank with necessary instructions
• Ensure payments are made after fulfilling of all the required formalities
• Ensure safe custody of the cash in hand and cheque books of the office
• Collect and reconcile bank statements as and when required
• Ensure that each and every staff duly sign salary and benefit register and honoraria sheet
• Procurement and Stock Maintenance
• Maintain the staff movement register for all the project office staff
• Maintain both Consumable and Fixed Asset Register
• Maintain personal files and records of all staff
• Arrange procurement as per procurement policy and budget provision
• Assist Field Manager in preparing required reports and documentation
• Record all correspondence received in register on a regular basis

• Monthly Salary: BDT 36,896/- per month (including all other benefits).