The Executive Coordination & Operations Officer

Job Description

Title: The Executive Coordination & Operations Officer

Company Name: JAAGO Foundation

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Tk. 50000 (Monthly)

Experience:

• 3 to 6 years
• The applicants should have experience in the following business area(s): NGO

Bachelor’s degree in Business Administration, Development Studies, Social Sciences, or related field.   

• 3 to 6 years
• The applicants should have experience in the following business area(s): NGO

Experience:      

• 3–6 years of relevant experience in executive coordination, operations, administration, or similar roles.

• Prior experience in non-profit, INGO, corporate, or mission-driven organizations preferred.   

Skills and other competencies:

• Strong organizational and time-management skills.

• Excellent written and verbal communication in English (Bangla proficiency required).

• High emotional intelligence, discretion, and professional maturity.

• Ability to manage multiple priorities without constant supervision.

• Confidence in dealing with senior leadership and external stakeholders.   

• Strong digital literacy (email, documents, calendars, presentations).

Brief description of JAAGO Foundation: 

Founded in 2007, JAAGO Foundation is a leader in providing education, empowerment, and community development. We are dedicated to breaking the cycle of poverty through innovative education and volunteerism that enables underprivileged children and youth to realize their potential. 

Position Summary:

The Executive Coordination & Operations Officer will ensure that the Founder & Executive Director’s time, priorities, communications, and follow-ups are managed with precision, confidentiality, and professionalism. This role involves executive coordination, internal communication, governance support, and office operations.

Job Responsibilities:

Executive Coordination & Priority Management

• Manage the Founder & Executive Director’s calendar, meetings, and engagements with strategic judgment. 

• Prepare briefs, agendas, talking points, and background notes ahead of meetings. 

• Track decisions, follow-ups, and action points; ensure timely execution across teams. 

• Act as a first point of coordination between leadership and internal/external stakeholders.  

Strategic Communication & Documentation 

• Draft, review, and format professional correspondence, emails, notes, and internal communications. 

• Support preparation of presentations, reports, speeches, and leadership updates. 

• Maintain structured digital and physical records with confidentiality and version control.  

Governance & Organisational Support 

• Support board-related coordination, leadership meetings, and high-level reviews when required. 

• Assist in organizing strategic workshops, retreats, donor visits, and official events. 

• Ensure alignment with organizational protocols, HR policies, and internal processes.  

Office & Operations Management 

• Coordinate with other teams/ departments to ensure smooth daily operations. 

• Monitor deadlines, compliance requirements, and priority deliverables linked to the Founder’s Office. • Handle sensitive information with discretion and professional ethics. 

Relationship & Stakeholder Coordination   

• Liaise with donors, partners, senior staff, and external stakeholders professionally. 

• Maintain a calm, respectful, and solution-oriented approach in high-pressure situations.

Safeguarding:

• Uphold and promote the organization’s safeguarding policies to ensure the safety, dignity, and well-being of all children, young people, and vulnerable adults engaged in our activities.

• Immediately report any concerns, suspicions, or incidents of safeguarding breaches in line with the organization’s reporting procedures.

• Maintain professional boundaries and conduct that fosters a safe and respectful environment for all beneficiaries, colleagues, and stakeholders.

• T/A,Provident fund,Weekly 2 holidays
• Salary Review: Yearly
• Festival Bonus: 2