Terms of Reference (TOR) of Accounts and Finance Officer

Job Description

Title: Terms of Reference (TOR) of Accounts and Finance Officer

Company Name: Organisation for Social Advancement & Cultural Activities (OSACA)

Vacancy: 01

Age: at most 42 years

Location: Natore, Pabna

Minimum Salary: Tk. 50000 (Monthly)

Experience:
∎ At least 4 years

Published: 25 May 2025

Education:
∎ Bachelor/Honors
∎ The ideal candidate should possess a minimum of a four-year undergraduate degree/ BCom. (pass) with master degree in Accounting or Finance from a UGC-approved university. (Third class or similar grade in any level of academic career is not acceptable.)
∎ Subject-wise educational qualifications may be relaxed for candidates with experience in PKSF projects.

Requirements:

Additional Requirements:
∎ Age at most 42 years
∎ Maximum 42 years of age on the last date of application.
∎ Age limit is relaxable for candidates with experience working on PKSF projects.
∎ The candidate should have a minimum of four (4) years of work experience in financial management within a reputable organization, preferably within development organizations in Bangladesh. (Only full-time work experience after graduation will be considered).
∎ Experience

Responsibilities & Context:
∎ Promote and adopt RECP and climate-resilient practices to ensure sustainability and reduce environmental impact.
∎ Enhance technical skills and operational capacity of workers and entrepreneurs through advanced training and support.
∎ Improve market competitiveness and access to financial resources for sustainable business growth.
∎ Ensure safer, healthier work environments through better infrastructure, OHS measures, and modern facilities.
∎ Maintain sub-project accounts in accordance with International Accounting Standard (IAS), on a ‘going concern’ basis under Generally Accepted Accounting Principles;
∎ Maintain separate books of account on an accrual basis under historical cost convention;
∎ Prepare monthly/ annual financial statements incorporating disclosure on income and expenditure, receipt and payment, and financial position of the sub-project along with other notes and relevant information;
∎ Monitor the flow of funds from the PKSF to sub-project and sub-project to microenterprise to ensure that appropriate procedures are followed;
∎ To ensure a smooth flow of funds from the sub-project to Microenterprise level for sub-project implementation;
∎ Ensure that adequate internal control and arrangement are in place for proper utilization, management, and accounting of funds;
∎ Prepare yearly/ half-yearly detailed sub-project budget in line with the procurement plan and other relevant work plans;
∎ Prepare the budget of a new cost proposal, training, and other sub-project activities;
∎ Ensure that shared cost amounts are budgeted for each proposal of the sub-project;
∎ Prepare monthly financial report and half-yearly reimbursement bill for the sub-project;
∎ Ensure strong monitoring system of the sub-project through frequent field visits;
∎ Review external and internal audit report along with management letter of the sub-projects;
∎ Ensure that the project procurement rules are complied with the sub-project procurement;
∎ Prepare and regularly update the procurement plan(s);
∎ Manage logistics and procurements;
∎ Verifying current inventory levels and keeping records to prevent inventory gaps;
∎ Overseeing the day-to-day administrative tasks.
∎ Maintain the sub-project bank account and prepare monthly bank Reconciliation Statements;
∎ Maintain liaison and coordinate with SMART-PMU of PKSF regarding accounts and budget;
∎ Support internal audit section for internal audit and support external auditors with necessary information of the sub-project;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and management of the organization.
∎ Background
∎ Organisation for Social Advancement & Cultural Activities (OSACA) is going to implement a sub-project titled “Promoting Sustainable Mini Garments through RECP Practices” as part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’Project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under Mini Garments sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Organisation for Social Advancement & Cultural Activities (OSACA).
∎ Sub Project Objectives:
∎ Sub-project Working Areas
∎ The sub-project will cover Pabna & Natore district.
∎ Duration
∎ The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.
∎ Duties and Responsibilities
∎ The ‘Accounts and Finance Officer’ will work under the direct supervision of the Project Manager and will undertake the tasks and duties to assist implementation of the sub-project. The specific tasks are, but not limited to, as follows:
∎ Maintaining Accounts
∎ Fund Management
∎ Budget and Financial Reporting
∎ Sub-project Monitoring
∎ Administration and Procurement
∎ Others Responsibilities

Compensation & Other Benefits:
∎ Salary and Allowances
∎ ●Monthly consolidated salary is BDT 50,000/-
∎ ●Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ ●Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Natore, Pabna

Apply Procedure:

Hard Copy:
∎ Application Deadline: 17 June 2025
∎ How to apply:
∎ Interested candidates must send their application along with two passport-size photographs, attested photocopies of educational qualifications, experience certificates, National ID card, and citizenship certificate, as well as their mobile number and a complete CV, either by post or by direct submission.
∎ Send the application with CV to:
∎ Executive Director
∎ OSACA, Chak Ramanondopur, Gachhpara, Pabna-6600.

Company Information:
∎ Organisation for Social Advancement & Cultural Activities (OSACA)
∎ Chak Ramanondopur, Gachhpara, Pabna-6600

Address::
∎ Chak Ramanondopur, Gachhpara, Pabna-6600

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 17 Jun 2025

Category: NGO/Development