Support Intern

Job Description

Title: Support Intern

Company Name: AL SHAAFI

Vacancy: --

Age: At most 32 years

Job Location: Dhaka (Mohammadpur)

Salary: Negotiable

Experience:

Published: 2024-12-30

Application Deadline: 2025-01-13

Education:

• Bachelor/Honors

MS Office certification, Social Media Management & AI tools management certification/expertise applicant’s academic qualification will be considered & they will get preference.

• Age At most 32 years

The Executive Support Officer will work closely with the Chairman/Executives and play a key role in ensuring efficient administrative operations and effective communication within the organization. This position offers a dynamic opportunity to develop a wide range of professional skills, including document management, communication, project coordination, social media management, and leveraging AI tools for enhanced productivity, all within the context of a humanitarian organization.


Key Responsibilities:

Administrative Support:

• Organize and maintain administrative documents, including hardcopy files, digital records, and other organizational content.

Document Preparation:

• Draft project proposal templates in MS Word as per the instructions.

• Prepare and update task planners, checklists, and notification schedules in MS Excel.

• Use AI tools to assist in collecting data, generating insights, and creating comprehensive reports and documentation.

Data Management:

• Maintain comprehensive databases, ensuring accuracy and timely updates. Monitor and report on progress against assigned tasks and deliverables.

AI-Driven Research and Content Creation:

• Use AI tools to collect and analyze relevant information for reports, proposals, and organizational needs.

• Generate AI-assisted content for digital media, including blog posts, social media captions, and infographics.

Communication and Coordination:

• Liaise with legal offices, administrative departments, and banks for documentation and procedural tasks. Visit relevant offices or stakeholders for administrative purposes, as required.

• Maintain regular communication and follow-ups with internal and external stakeholders.

Social Media Management:

• Develop, schedule, and publish engaging social media content aligned with the organization’s mission.

• Monitor social media channels and provide performance insights.

Presentation, Report and Meeting Support:

• Design PowerPoint presentations for meetings and project overviews.

• Prepare meeting agendas, objectives, and materials as outlined by the Chairman.

• Prepare draft reports for overview of any projects/program

Miscellaneous Duties:

• Assist in the planning and coordination of organizational events.

• Provide additional support as required by the Chairman or senior leadership team.

• Provide support to any task assigned by Chairman.

• T/A,Over time allowance

• Working schedule might be adjustable & flexible in case of academic issues & other inconveniences.

• Partially remote office or work from home might be accepted upon discussion & considering situation

• There might be options of doing overtime, thus employee can earn beyond her/his salary

• Students are also encouraged to apply.