Sr. Executive, Admin

Job Description

Title: Sr. Executive, Admin

Company Name: Al Fatah Publications

Vacancy: 01

Age: 30 to 40 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 3 years

• Master of Commerce (MCom)
• Master of Arts (MA)

• At least 3 years

• Age 30 to 40 years
• Only Male

1. Vendor Management.
2. Excellent skill in MS Office.
3. Typing skill both Bangla and English.

General Office Management: 

• Ensuring a clean and secure office environment.

• Ensuring availability of adequate lighting, water, telecommunication, email, fax, computers, etc.

• Process bills related to Newspapers, security, electricity, Gas, WASA, Sewer, office spaces, courier, T&T etc.

• Organize company events in coordination with concerned divisions.

• Set up and coordinate meetings and conferences. 

• Ensure employees` safety, including first aid box, maintenance of fire extinguisher etc. 

Manage procurement matters (office equipment, and others): 

• Collect and verify material requisition from staff/different departments.

• Collect approval from the approving authority.

• Materials received from the Purchase Department.

• Distribution or placement as per requisition.

 Support in legal issue: 

• Communicate to the police station (thana)/police to make GD if needed.

• Communicate to the police station (thana)/police to file any case if needed.

• Communicate and manage Advocate to run/look after official case.

• Be present in court in favour of complainant if needed.

Support system: 

• Ensuring availability of adequate photocopying services/facilities.

• Ensure repair and maintenance of office equipments, fittings & fixtures, appliances etc.

• Provide logistical assistance for all staff and office equipment needed by staff.

• Makes sure that all equipments and machines are maintained.

• Arrange accommodation and entertainment arrangements for company visitors.  

Office Store management: 

• Collect stationery requisition from staffs/different department

• Verify requisition and check availability of items

• Entry on stock and distribution ledger

• Provide items as per approved requisition.

• Prepare requisition for stationery inventory.

• Collect approval for stationary inventory from MD.

• Purchase stationery items as per MD’s approval.

• Store purchased items and stock register update.  

Transport Management: 

• Quotation collection from different transport providing company for field visit/official tour.

• Verification, negotiation, and submission of work order.

• Work for payment with accounts. 

Mail/Courier Management: 

• Handle the dispatch of letters to other outside office and departments. 

Assets Management: 

• Assets locating, checking/counting, etc.

• Recommending disposal of assets 

Security and Safety: 

• To ensure overall security arrangement and movement of men and material within/ from the Company’s premises.

• Strict monitoring and supervision of security guards in coordination with a security agency.

• Investigate security breaches and forward report

• Ensure the safety of employees including first aid box, maintenance of fire extinguisher etc

Staff Development and Training Activities :

• Arrange training / Meetings venue.

• Preparation of invitation letters/notice for training/meeting. 

• Preparation of equipment needed for all training sessions.

• Preparation of certificates of participation for all staff who have attended the training session.  

  Telecommunication Activities :  

• Manage all telephone matters (make & receive calls)

• Maintain a record of calls and monthly telephone bills.

• Follow up on all requests for new lines and reports of malfunctions.

• Handle all matters related to the fax machine use in the Head and Side Office.       

• Profit share,Provident fund,Gratuity
• Festival Bonus: 2