Senior Project Officer, Admin & Logistics Support, Education, Bhasan Char, HCMP

Job Description

Title: Senior Project Officer, Admin & Logistics Support, Education, Bhasan Char, HCMP

Company Name: BRAC

Vacancy: --

Age: Na

Job Location: Noakhali (Hatiya)

Salary: Negotiable

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Bachelor/Honors

• At least 3 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

Knowledge:

• Knowledge on administration, information management, coordination, monitoring, report writing, presentation preparation, and safeguarding.

• Knowledge on people management.

  Skills:

• Ability to establish and maintain good working relationships with stakeholders in a sensitive environment.

• Effective communication and presentation skills.

• Have computer skills with all Microsoft Office programs (MS Word, Power Point, and Excel).

• Excellent influencing, negotiating and communication skills.

• Excellent organization, and coordination skills

  Competencies:

• Demonstrated ability to think technically, prioritize and meet deadlines in a complex and challenging environment; must be culturally sensitive.

• Ability to operate in a complex organization, across functions and work on own initiative and collaboratively as part of diverse teams.

BRAC is an international development organisation founded in Bangladesh in 1972 thatpartners globally with over 100 million people living with inequality and poverty to createopportunities to realise their potential.

This Position will be responsible for ensuring administrative support, recording and handling/managing logistics including donor supplies, relevant documentation as well as procurement support of the project in the respective offices by maintaining standard procedures and organization guidelines.

• Assist the Project Manager in preparing periodic admin and logistics plan (monthly, quarterly, and annual).

• Track and analyze logistics/inventory against the approved quantity flagging variances and advising timely adjustments.

• Support the Project Manager in preparing procurement summaries, donor supplies, logistics/inventory variance reports, and narrative updates.

• Prepare accurate and timely logistics/inventory reports (monthly, quarterly, half-yearly, annually) as per donor and organizational requirements.

• Assist in preparing procurement plans in alignment with the financial plan and ensure regular tracking of procurement status.

• Review and submit purchase requisitions ensuring budgetary alignment and compliance with BRAC’s procurement policy.

• Liaise with the procurement team to ensure timely and quality procurement of goods and services.

• Ensure proper documentation, storage, and entry of stock and materials in relevant registers.

• Ensure proper processing of bills, vouchers, and IOU settlements in accordance with organizational financial procedures and donor compliance.

• Coordinate with the internal audit team and support any external audit exercises by maintaining appropriate documentation.

• Support internal and external audit processes by ensuring accurate documentation and timely responses to queries.

• Provide support to financial and procurement monitoring activities, both internal and donor-led.

• Monitor project-related contracts and agreements for administrative and logistics services.

• Provide logistical support for training, workshops, meetings, and field visits.

• Coordinate staff travel, accommodation, and transport logistics for official missions and visitors.

• Maintain updated records on project fixed assets, especially IT and logistics assets.

• Manage administrative files and records, ensuring proper filing of confidential documents.

• Coordinate transportation, accommodation, and protocol for visitors, guests, and delegates.

• Arrange and support field visits, donor trips, and workshops by ensuring all logistical and administrative arrangements.

• Perform other activities as per suggestion by supervisor.

  Safeguarding:

• Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

• Mobile bill,Weekly 2 holidays

• Free Accomodation

• Festival Bonus

• Health & Life Insurance

• Paternity/ Maternity leave

• others as per Organisation policy