Senior Program Support Assistant

Job Description

Title: Senior Program Support Assistant

Company Name: International Organization for Migration (IOM)

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ University degree from an accredited academic institution preferably in Administration, Engineering, Computer Science, or any other relevant field;

Experience Requirements:
∎ At least 4 year(s)

Job Context:
∎ Reference Code: SVN-95/2019/S - BD1
∎ Estimated Starting Date: As soon as possible
∎ Classification: G-6/01 (UN Salary Scale)
∎ Type of Appointment: Special Short Term (Initially 6 Months with possibility of extension)
∎ Division/Unit: PSU

Job Responsibilities:
∎ Under the general supervision of the Deputy Chief of Mission and the direct supervision of the PSU coordinator the incumbent will be required to work as a member of the department's program staff towards the successful implementation of the department's related projects in Cox's Bazar. The incumbent will be based in the IOM Sub Office located in Cox's Bazar. In particular, the incumbent will:
∎ Support to the Deputy Chief of Mission
∎ 1. Efficient management of the Deputy Chief of Mission (DCoM)'s schedules and calendars.
∎ 2. Provide logistics support in the implementation of the various programme/events at IOM Dhaka:
∎ i. Dispatch of Invitation cards/email on behalf of the DCoM.
∎ ii. Follow up
∎ iii. Venue arrangement including food and accessories required for meeting and presentation.
∎ iv. Vehicle arrangement.
∎ 3. Arrange travel arrangements for the DCoM including briefing pack (for conferences and meetings)
∎ in consultation with PSU Coordinator
∎ 4. Coordinate with different units on administrative issue on behalf of DCoM as and when required.
∎ 5. Maintain an efficient filing system of DCoMs Office for hard and electronic copies including
∎ managing folders in the shared and server folder ensuring they are updated;
∎ Implementation, Procedures, Monitoring and Reporting
∎ 6. In collaboration with Program Support Unit, provide inputs and assist in new projects proposal
∎ Preparation in PRIMA.
∎ 7. flows.
∎ 8. Prepare reports of project activities in PRIMA for internal and external users as requested by the
∎ Program Manager.
∎ 9. Coordinate and liaise with Program Officers on the progress projects implementation in
∎ coordination with PSU.
∎ 10. Assist the Program Manager in the monitoring of financial aspects of projects.
∎ 11. Maintain records of projects files and documents related to Procurement, HR and Finance.
∎ Management, Finance and Procurement:
∎ 12. Monitor stock levels of the department's prepositioned materials in Cox's Bazar and Sub-Offices.
∎ 13. Liaise with IOM Procurement and Logistics unit for the follow up of the procurement of materials and the delivery to the field offices in a timely manner.
∎ Training:
∎ 14. In coordination with the PSU Coordinator, train the relevant department's staff on proper administrative procedures as per the mission and global SOPs.
∎ 15. In coordination with the PSU Coordinator, train the relevant department's staff on the use of PRIMA for monitoring of budgets.
∎ General Duties:
∎ 16. Any other related duties as may be assigned.

Additional Requirements:
∎ Delivers on set objectives in hardship situations;
∎ Effectively coordinates actions with other implementing partners;
∎ Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives
∎ Four years of experience in humanitarian response or related field;
∎ Operational field experience required;
∎ Emergency experience and previous project implementation and management experience, including project monitoring and reporting an advantage;
∎ Project implementation and management experience, including project monitoring and reporting an advantage.

Application Deadline: November 7, 2019

Company Information:
∎ International Organization for Migration (IOM)
∎ Business : Inter-Governmental Agency and Specialized Agency to the United Nations

Category: NGO/Development