Job Description

Title: Senior Officer - Procurement & Logistic

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: --

Location: Cox's Bazar

Salary: Negotiable

Experience:
∎ At least 7 years

Published: 14 Nov 2024

Requirements:

Additional Requirements:
∎ Minimum 7 years’ working experience in procurement and Logistics
∎ Minimum of 3 years’ experience of working in procurement and logistics for a USAID project
∎ Skills :
∎ Excellent interpersonal communication skills
∎ Proficiency in documentation, facilitation, and reporting.
∎ Strong analytical abilities.
∎ Competency in strategic thinking, decision making, and problem-solving.
∎ Excellent skills on process facilitation and coordination with high standard
∎ Good listening skills
∎ Good presentation skills
∎ Excellent time management skills
∎ Good supportive supervision skills
∎ Experience to work in accounting software.
∎ Proficient computer (MS Office/Excel and power point) operating skills
∎ Ability to work in high stress situations such as emergency response.
∎ Experience working in Cox’s Bazar or Chittagong Hill Tracts desired
∎ Leading and inspiring others
∎ Delivering results
∎ Developing self and others
∎ Problem solving and decision making
∎ Innovating and adapting
∎ Inclusive
∎ Empowering
∎ Required Qualifications
∎ Minimum 7 years’ working experience in procurement and Logistics
∎ Minimum of 3 years’ experience of working in procurement and logistics for a USAID project
∎ Skills :
∎ Excellent interpersonal communication skills
∎ Proficiency in documentation, facilitation, and reporting.
∎ Strong analytical abilities.
∎ Competency in strategic thinking, decision making, and problem-solving.
∎ Excellent skills on process facilitation and coordination with high standard
∎ Good listening skills
∎ Good presentation skills
∎ Excellent time management skills
∎ Good supportive supervision skills
∎ Experience to work in accounting software.
∎ Proficient computer (MS Office/Excel and power point) operating skills
∎ Ability to work in high stress situations such as emergency response.
∎ Experience working in Cox’s Bazar or Chittagong Hill Tracts desired
∎ Competencies:
∎ Leading and inspiring others
∎ Delivering results
∎ Developing self and others
∎ Problem solving and decision making
∎ Innovating and adapting
∎ Inclusive
∎ Empowering

Responsibilities & Context:
∎ Provide logistical and administrative support and supervision of general office support services, facilities management, security and logistics for HICRA’s Cox’s Bazar regional/district office
∎ Manage procurement processes for HICRA’s Cox’s Bazar regional/district office including preparing bid requests/tender processes, organising bid committee, compiling scores and negotiating awards
∎ Manage and keep the procurement tracker updated
∎ Manage all procurement documentation including ensuring documentation is properly filed, well organized and always auditable
∎ Manage inventory, including updating the asset, equipment and supply list regularly
∎ Lead annual inventory of property including organizing a committee, physically verifying assets and status, compiling information and reconciling results with the equipment records
∎ Ensure that project materials, office supplies, and workshop supplies for HICRA are ordered and available
∎ Contract printing services as per requirements
∎ Call procurement committee meeting as and when needed, follow up and prepare minutes and get approval from the respective approval authorities
∎ Follow-up and Check budget of individual items procurement with supervisor.
∎ Verify the estimated costs with current market price and present it to next action.
∎ Ensure collection of quotations/price offers from different suppliers as when required and spot check/compare the market price regularly
∎ Follow-up and prepare comparative statement/bid summary and present it for approval as per level of authority and accordingly ensure Contract of Purchase/purchase Order
∎ Properly record and file all documents related to the procurement in a systematic way.
∎ Prepare Procurement Agreement and Contracts as per FIVDB Policy.
∎ Prepare different reports and update all the contracts within the time frame.
∎ Provide assistance to internal and external auditor, consultants, Researchers, Donors and other visitors with information, documents and make necessary coordination.
∎ Provide required information and documents to country and/or HICRA head office as schedule and when required
∎ ROLE PURPOSE:
∎ This position is responsible for leading procurement and logistics for USAID HICRA’s regional office. Similarly, the Senior Officer, Procurement and Logistics will ensure provision of operational services including inventory management, correspondence, facilities management, staff travel, equipment & office maintenance, vehicle & transportation management, file management, security, and logistical support for trainings/ meetings/workshops or public events and/or official visits.
∎ KEY AREAS OF ACCOUNTABILITY:
∎ Provide logistical and administrative support and supervision of general office support services, facilities management, security and logistics for HICRA’s Cox’s Bazar regional/district office
∎ Manage procurement processes for HICRA’s Cox’s Bazar regional/district office including preparing bid requests/tender processes, organising bid committee, compiling scores and negotiating awards
∎ Manage and keep the procurement tracker updated
∎ Manage all procurement documentation including ensuring documentation is properly filed, well organized and always auditable
∎ Manage inventory, including updating the asset, equipment and supply list regularly
∎ Lead annual inventory of property including organizing a committee, physically verifying assets and status, compiling information and reconciling results with the equipment records
∎ Ensure that project materials, office supplies, and workshop supplies for HICRA are ordered and available
∎ Contract printing services as per requirements
∎ Call procurement committee meeting as and when needed, follow up and prepare minutes and get approval from the respective approval authorities
∎ Follow-up and Check budget of individual items procurement with supervisor.
∎ Verify the estimated costs with current market price and present it to next action.
∎ Ensure collection of quotations/price offers from different suppliers as when required and spot check/compare the market price regularly
∎ Follow-up and prepare comparative statement/bid summary and present it for approval as per level of authority and accordingly ensure Contract of Purchase/purchase Order
∎ Properly record and file all documents related to the procurement in a systematic way.
∎ Coordinate with different field and sub offices and provide support to all offices for maintaining smooth procurement system and process as per policy.
∎ Prepare Procurement Agreement and Contracts as per FIVDB Policy.
∎ Prepare different reports and update all the contracts within the time frame.
∎ Provide assistance to internal and external auditor, consultants, Researchers, Donors and other visitors with information, documents and make necessary coordination.
∎ Provide required information and documents to country and/or HICRA head office as schedule and when required
∎ Click link at the bottom part of the ad to view job details and application procedure.

Employment Status: Full Time

Job Location: Cox's Bazar

Apply URL::

Apply Procedure:

Company Information:
∎ Friends in Village Development Bangladesh (FIVDB)
∎ Khadimnagar, Sylhet-3103

Address::
∎ Khadimnagar, Sylhet-3103

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 1 Dec 2024

Category: NGO/Development