Senior Finance Assistant

Job Description

Title: Senior Finance Assistant

Company Name: International Organization for Migration (IOM)

Vacancy: Not specific

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Degree in Accounting/Finance, Economics or alternatively, an equivalent combination of relevant training and experience.

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ Reference Code: SVN-020/2021/S - BD1
∎ Estimated Starting Date: As soon as possible
∎ Classification: G-7 (UN Salary Scale)
∎ Type of Appointment: Special Short Term (Initially 6 Months with possibility of extension)
∎ Division/Unit: Resource Management Unit
∎ General Functions: Under the overall supervision of Senior Resources Management Officer (SRMO) and the direct supervision of the Resources Management Officers (RMO), the Senior Finance Assistant will be responsible for financial activities and functions of the Mission, in particular he will be responsible for:

Job Responsibilities:
∎ 1. Assist the RMO in overseeing the financial management functions in the office and field offices in accordance with the Organization's policies, procedures and practices;
∎ 2. Oversee the preparation of the monthly accounting check list and Assist in coordinating and monitoring work of Finance Unit staff in Cox's Bazar
∎ 3. Provide specialized support to the RMOs on finance/administration/treasury issues as required and conduct regular monitoring visits to Sub-offices;
∎ 4. Assist RMOs in ensuring that proper internal controls are in place and suggest action, corrective measures; provide additional inputs for procedures to complement or to adapt general IOM instructions taking into consideration the specific activities and needs of the mission;
∎ 5. Ensure that monthly account closures are within the timeline set by MFS/ACO-HQ and submit Monthly Accounting returns in a timely manner. Review periodic Monthly Closures checklists before the closing of accounts;
∎ 6. Monitor operational and vendor balances; ensure that proper clearance is undertaken by Finance Unit for each of them;
∎ 7. Responsible for entering and oversee entering of payments, receipts and non-cash vouchers in the organization accounting system (PRISM FI) in line with assigned PRISM FI role;
∎ 8. Verified that all accounting documents are maintained and kept in a proper manner and coding i.e. WBS and GL of accounting documentation is applied in line with the organization's applicable rules and regulation;
∎ 9. Coordinate the forecast and analyze monthly cash flow (funding need) according to the activities of the mission, suggest adjustments as necessary, and prepare monthly funding requests;
∎ 10. Verify payment requests and respective supported documents submitted by the different department for payments. This include to verify the accuracy of invoices by checking sources, making necessary calculations and assuring inclusion of all relevant data and to ensure that internal controls are in place;
∎ 11. Coordinate to ensure that all due payments to vendors are processed in a timely manner;
∎ 12. Ensure PRISM Financials is well maintained and all supporting documentation is in order.
∎ 13. Monitor local bank accounts and ensure monthly bank reconciliation is prepared through the system (PRISM);
∎ 14. Monitor cheque stock and orders new stock as required;
∎ 15. Review all accounts receivable / payable each and report to RMOs for any long outstanding items;
∎ 16. Prepare and consolidate monthly accounting reports and supporting documents for the review and certification by SRMO & RMOs; assist in preparation of donor financial reports (interim and final) in accordance with IOM regulations, established procedures and donor requirements with close coordination with RMO and project managers.
∎ 17. Dispatch monthly accounting returns package of the mission to MAC/MFS;
∎ 18. Coordinate preparation of financial reports for the mission, and donor reports;
∎ 19. Prepare and consolidate the monthly payroll (local and international)
∎ 20. Participate in development and implementation of new financial procedures;
∎ 21. Guide, train and supervise more junior accounting staff in processing of mission's accounts through PRISM FI including processing of financial reports and returns;
∎ 22. Coordinate with Manila, HQ, RO and other units as necessary;
∎ 23. Perform such other duties as may be assigned.

Additional Requirements:
∎ At least five years of working experience in financial management, accounting and budgeting.

Job Source: Online Job Posting.

Application Deadline: 12 Jun 2021

Company Information:
∎ 31 May 2021
∎ International Organization for Migration (IOM)
∎ Business : Inter-Governmental Agency and Specialized Agency to the United Nations

Category: NGO/Development