PURCHASING OFFICER (Re-Advertisement)

Job Description

Title: PURCHASING OFFICER (Re-Advertisement)

Company Name: Médecins Sans Frontières (MSF)

Vacancy: 1

Age: Na

Job Location: Chattogram (Chattogram Sadar)

Salary: Tk. 68500 (Monthly)

Experience:

Published: 2026-01-15

Application Deadline: 2026-01-22

Education:

Requirements:

Skills Required:

Additional Requirements:

Education • Essential, Secondary Education in Commerce related studies essential

Experience • Essential 2 years' experience in supply chain related jobs

Language • Essential English, Bangla and Chittagonian language

Knowledge • Essential: Computer literacy (MS Office and Outlook365)

Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competi-tive

pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procure-ment

procedures and according to MSF standards and protocols. Including the following activities:

• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating

prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier

item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information

or modifications to the data i.e. price, address, items available

• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy

and placing purchase orders to pre-selected suppliers with whom prices have been agreed

• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating

information written in local language before approval

• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking

delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on

purchase lists after purchases are made

• Assisting in reception control process with the storekeeper

• Performing delegated tasks according to his / her activity and as specified in his/her job description.

• Explore manufacturers, suppliers, negotiate prices & conditions to ensure timely delivery of logistics and non-medical

items and services.

• Participate in regular market assessments in Chittagong (CTG), Cox’s Bazar (CXB), and Dhaka (DHK) to gather information

on product availability, pricing trends, and potential suppliers. Keep exploring local markets and suppliers for potential

options.

• Support supply chain officers and supply manager in managing & tracking expenses, and to identify cost-saving

opportunities through bulk purchase, negotiation and alternative sourcings.

• Anticipate risks related to supplier performance, supply chain disruptions, and compliance issues and propose possible

solutions or actions to mitigate these challenges.

• Collect quotes and offers from local suppliers, prepare CBA (comperative bid analysis) and propose potential offers with

justifications for further approvals. When required, prepare and present SSJ (sole source justification) template to the

approvers.

• Source requested items from field orders from OC’s & generate PO’s in the Unifield ERP system, get validation in various

documents from the approvers as per existing authorization matrix, ensure all the validations are taken (both in projects

& Intersectional Support Team).

• Ensure timely carried out of supplier payments by submitting approved invoices to finance along with other supportive

documents (e.g. PO, quotes, CBA, supplier TIN, TAX-VAT docs etc.) for audit purposes. Keep track of payments by following

up with finance colleagues and suppliers as well to avoid long pending supplier dues.

• Assist and support supply officer, supply manager and procurement supervisor in the development of procurement

strategies, supplier evaluation, selection and relationship management procedures etc.

• Circulate RFI’s & RFQ’s, follow up and collect feedbacks and information from suppliers & manufacturers based on the

requests from OC’s and in consultation with supply manager and supply officer.

• Keep regular communication with supplier representatives, supply colleagues in projects to maintain standards for

smooth delivery, product quality and supplier performance.

• Quality control of items through technical checks and inspections energy specialist, technical referent or Log-co upon

reception to ensure compliance with quality standards and requirements.

• Be sensible, realistic and realize priority and emergency item requests by projects and take action accordingly despite of

regular and non priority tasks.

• Track & manage purchase contracts throughout the entire lifecycle, from negotiation and execution to performance

monitoring and renewal. Ensure that contract terms are aligned with both the specific transactions and MSF standards to

resolve any disputes that may arise. Establish framework agreements with suppliers and manufacturers to fasten the

medical LP processes.

• When required, generate reports and analyze procurement data to track key performance indicators, identify errors, and

propose data-driven decisions to improve IST non-medical procurement effectiveness and efficiency.

• Be available during working hours via official email and phone.

• Performing any other tasks within the scope of this role, as directed by line manager, Supply Manager, Logistics

Coordinator and according to the needs of the mission.

• Adhere to MSF policies, procedures, and guidelines for supply chain activities.

Technical Skills:

Transport

• Able to read incoming transport documents and prepare outgoing transport documents correctly, with support to ensure

accuracy and compliance.

• Capable of identifying anomalies (e.g., damaged goods, quantity mismatches) during reception and reporting claims, with

assistance from a supervisor.

Customs

• Understand the basic constraints and lead times related to importation processes, with guidance from the logistics or

supply team to ensure proper planning and compliance.

Procurement

• Able to independently negotiate prices and sales conditions, compare quotations, and draft basic contracts. Staff are

expected to call for assistance when needed and propose improvements with minimal supervision.

Supply Information Systems (IS)

• Able to use MSF’s supply software (e.g., UniField or Buphagus) relevant to procurement activities, with regular oversight

to ensure correct data entry and system use.

Customer Service Management

• Understand the priorities and constraints of internal customers (e.g., medical, logistics teams), and respond to requests

with support from supervisors to ensure timely and appropriate service.

Permanent Contract. Salary according to level Five (5) of the internal MSF salary grid (BDT 68500). Salary is not negotiable. Income tax deduction from salary based on current income tax rule. 2 annual leave days per month worked. Medical insurance for employee and direct dependents based on Health Care Policy- Locally Recruited Staff.