Coordinator-Admin/Head of Admin

Job Description

Title: Coordinator-Admin/Head of Admin

Company Name: Gana Unnayan Kendra (GUK)

Vacancy: 01

Age: At most 55 years

Job Location: Gaibandha

Salary: Negotiable

Experience:

• At least 5 years

• Master’s or Bachelor’s degree in any discipline.

• At least 5 years

• Age At most 55 years

• Excellent spoken and written in English;

• Strong knowledge of procurement, logistics, compliance, and office management;

• Leadership and team management skills;

• Strong organisational and planning ability;

• Financial and procurement oversight understanding;

• Problem-solving and decision-making ability;

• Integrity and accountability;

• Excellent in MS Office application, internet and e-mail;

• Ability to undertake frequent field visits.

Job Context:

Gana Unnayan Kendra (GUK) is seeking a qualified, experienced, and dedicated retired Army or Police officer for the position of Coordinator-Admin/Head of Admin. The selected person will be responsible for overseeing and managing all administrative functions of the organisation, ensuring effective operations, discipline, and compliance with organisational policies.

Job Responsibilities:

• Develop and implement administrative policies, systems, and procedures;

• Ensure smooth day-to-day office operations across all departments;

• Oversee office facilities management, utilities, and maintenance;

• Supervise administrative staff and ensure performance standards;

• Ensure transparent and efficient procurement processes;

• Monitor vendor contracts, service agreements, and supplier performance;

• Oversee inventory control and asset management systems;

• Ensure proper documentation of procurement and logistics activities;

• Ensure administrative compliance with organisational policies and donor requirements;

• Support internal and external audits by maintaining proper documentation;

• Ensure legal and regulatory compliance related to office operations, registrations, and contracts;

• Maintain updated asset registers and conduct periodic verification;

• Ensure proper utilization and maintenance of organisational resources;

• Oversee vehicle management, travel arrangements, and office equipment;

• Provide administrative input into organisational planning and budgeting;

• Support senior management in improving operational efficiency;

• Identify opportunities for cost savings and improved service delivery;

• Lead, mentor, and build capacity of the administration team;

• Develop staff work plans and conduct performance evaluations;

• Promote a culture of accountability, teamwork, and professionalism.

• Festival Bonus: 2

• Other admissible benefits as per organizational policy.