PURCHASING OFFICER
Job Description
Title: PURCHASING OFFICER
Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Essential, secondary education; commerce related studies desirable
Experience Requirements:
∎ 2 to 3 year(s)
Job Responsibilities:
∎ Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities ;
∎ Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available ;
∎ At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed ;
∎ Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval ;
∎ Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made ;
∎ Assisting in reception control process with the storekeeper ;
∎ Performing delegated tasks according to his / her activity and as specified in his/her job description.
∎ MSF Section/Context Specific Accountabilities
∎ Place purchase orders to pre-selected suppliers with whom prices have been agreed;
∎ When required collect and submits price quotations from minimum of three previously identified suppliers to the supply log and/or LogCo who selects the supplier;
∎ Where necessary, and based on information provided by the Supply Manger, together with Procurement Supervsior calls for tender according to MSF procedures, and informs the LogCo the results of this commercial process and be responsible for subsequent commercial relations;
∎ To follow the MSF policy when purchasing technical items (i. energy policy etc..).
∎ Purchase administration:
∎ Carryout regular market survey in order to obtain competitive prices;
∎ Identify new suppliers and negotiates prices;
∎ Deliver all purchased items to the Requester/Storekeeper/Procurement supervisor, collects the proof of delivery from the storekeeper and proceeds to the validation of the invoices by the LogCo and/or Supply Manager;
∎ Informs the Procuremnet Supervsior of all information or modifications to the “item-supplier” data: price, address, items available;
∎ Together with Procurement Supervsior updates the LP database;
∎ Resposible for goods shipment management at within Dhaka office and to the projects.
Additional Requirements:
∎ Experience At least 2 years' experience in supply chain related jobs
∎ Languages Essential mission working language and local language
∎
∎ Competencies • Results and Quality Orientation L1
∎ Teamwork and Cooperation L1
∎ Behavioural Flexibility L1
∎ Commitment.to MSF Principles L1
∎ Service Orientation L1
∎ Stress Management L2
Salary:
∎ Salary according to the MSF Function Grid Salary scale.
Compensation & Other Benefits:
∎ Medical allowance
∎ Festival Bonus: 2
∎ Medical benefit for staffs and immediate dependents based medical expenses.
∎ Bonus is eligible for the staffs who completes the 12 months continues services with MSF.
Application Deadline: March 1, 2020
Company Information:
∎ Medecins Sans Frontieres/ Doctors Without Borders (MSF)
∎ Address : 5th Floor, Khawaja Palace, Plot N. 76, Ro-11, Banani, Dhaka-1213, Bagladesh.
∎ Business : Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in many countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.
Category: NGO/Development
Read Before Apply: All incomplete applications or those not clearly labelled will be rejected.Only shortlisted candidates will be contacted for interviews/testing.Application documents are non-returnable; please do not submit original documents.No applications will be accepted after the deadline.Only Bangladesh citizens will be considered for this position.No monetary, goods or service offers, nor favoritism, will be tolerated in a recruitment process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the justice system. MSF reserves the right to refuse any candidate having benefited from such acts and will stop collaboration with any workers involved in such acts.
Deadline Expired on 1st Mar 2020
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