Project Officer - Reporting and Monitoring

Job Description

Title: Project Officer - Reporting and Monitoring

Company Name: Nazrul Smriti Sangsad (NSS)

Vacancy: 1

Age: At most 45 years

Job Location: Barguna, Bhola, Patuakhali

Salary: --

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Masters

• Master’s in URP, Disaster Management, Development Studies, Statistics, Environmental Science or Geography / Geology and other relevant subject

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Age At most 45 years

• Age Limit: 45 years at most (Age may be flexible for an extraordinary Experienced and energetic candidates).

• Experience: At least 5 years of experience in monitoring, evaluation, research, or data management in development programs.

• Female candidates candidates are highly encouraged to apply

• Strong communication and interpersonal skills, with the ability to build relationships with a wide range of stakeholders, including government officials, community leaders, and project staff.

• Excellent report writing skills in both English and Bengali.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and experience with project management tools.

• Ability to work independently and as part of a team, demonstrating a proactive, results-oriented approach to problem-solving.

• Strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment.

• A valid motorcycle driving license is an advantage, as the position requires frequent field visits.

• Experience working in climate change, Climate Smart Agriculture (CSA), DRR, WASH, Climate migration, or resilience programs will be an advantage.

• Experience with donor-funded projects and reporting systems is preferred.

Competencies

• Strong skills in data collection, analysis, and interpretation.

• Experience in developing and using MEAL tools and databases.

• Proficiency in MS Excel and data management systems (knowledge of digital tools is an advantage).

• Strong analytical and reporting skills.

• Ability to ensure data accuracy and quality control.

• Good communication skills in Bangla and English.

Job Context

Nazrul Smriti Sangsad (NSS) is a non-governmental humanitarian organization that has been working since 2000 for the advancement of poor men, women, children, youth, excluded communities, and persons with disabilities. NSS is a non-profit, non-political, child- and gender-sensitive organization.

NSS is going to implement a project titled “Protocols and Trigger-based Institutional Systems for Timely Humanitarian Anticipatory Actions PROTISTHAA funded by ECHO and implemented in partnership with Action Against Hunger (ACF). The position is responsible for ensuring timely, quality, and effective delivery of project interventions focused on anticipatory humanitarian actions in climate-vulnerable coastal Barguna, Patuakhali and Bhola districts with a duration from May, 2026 to March 2028.

NSS is seeking a competent Project Officer-Reporting and Monitoring to implement the project at field level The position is based at Amtali and s/he has to visit projecr area freequently and to maintain close coordination with the administration and local government institutions and other stakeholder

Job Location: Barguna, Patuakhali and Bhola District.

Key Responsibilities:

The Project Officer - Reporting & Monitoring will work closely with program teams to ensure effective monitoring, data quality, and reporting of project activities, with a strong focus on tracking anticipatory action systems, early warning dissemination, and trigger-based response mechanisms, while generating evidence and learning for adaptive decision-making.

MEAL System Strengthening and Implementation

• Support the design and implementation of the MEAL framework, tools, and systems in line with project requirements.
• Develop and maintain indicator tracking tools, data collection formats, and reporting templates.
• Ensure proper integration of MEAL systems across all project components and partners.
• Support field teams in understanding and applying MEAL tools, indicators, and reporting requirements.
• Assist in aligning MEAL systems with donor requirements and organizational standards.

Monitoring and Data Collection

• Coordinate regular data collection, monitoring visits, and field verification across project locations.
• Ensure accurate tracking of outputs, outcomes, and key performance indicators.
• Support baseline, midline, endline, and periodic assessments.
• Monitor progress of activities including training, campaigns, infrastructure, service delivery, and community engagement.
• Maintain updated records of beneficiaries, services, and interventions.

Data Quality Assurance and Management

• Ensure data quality, consistency, and accuracy through verification, validation, and cross-checking processes.
• Conduct routine data quality assessments (DQA) and spot checks.
• Support development and management of digital databases and data management systems.
• Ensure proper documentation and storage of Means of Verification (MoV).
• Address data gaps and support corrective actions where needed.

Evaluation and Assessment

• Support planning and implementation of project evaluations including PDM, outcome assessments, and impact assessments.
• Assist in designing assessment tools, methodologies, and data collection processes.
• Analyze evaluation findings and support preparation of evaluation reports.
• Facilitate external evaluations, studies, and consultancies when required.

Accountability and Feedback Mechanism

• Establish and maintain community feedback and complaint response mechanisms (CRM).
• Ensure beneficiary feedback is collected, documented, and addressed in a timely manner.
• Promote transparency and accountability in project implementation.
• Support integration of community feedback into programme improvement.

Learning, Documentation and Reporting

• Analyze data to generate insights, learning, and evidence for decision-making.
• Support preparation of monthly, quarterly, and annual reports.
• Contribute to development of learning briefs, case studies, and knowledge products in coordination with KM team.
• Facilitate learning and reflection sessions with project teams and stakeholders.
• Ensure proper documentation of best practices, lessons learned, and success stories.

Capacity Building and Support

• Provide training and orientation to staff and partners on MEAL tools, systems, and processes.
• Support partners and field teams in data collection, reporting, and use of digital tools.
• Build capacity of project staff on data quality, analysis, and reporting standards.

Contacts and Key Relationships:

• The Project Officer -Reporting and Monitoring will report directly to the Project Coordinator and will work closely with the field teams, NSS senior management, and the ACF team.
• Regular interaction with local government representatives, district and sub-district health officials, community clinic representatives, and other local stakeholders is expected.

• Salary and benefits: 41,043 BDT with other benefits according to the project budget.