Project Office Assistant

Job Description

Title: Project Office Assistant

Company Name: HEED Bangladesh

Vacancy: 1

Age: At most 35 years

Job Location: Moulvibazar (Kamalganj)

Salary: Tk. 18200 (Monthly)

Experience:

• At least 1 year
• The applicants should have experience in the following business area(s): NGO

• Minimum Higher Secondary Certificate (HSC).

• Basic computer skills, including MS Word, Excel, and email communication.

• At least 1 year of experience in an administrative or office support role (NGO experience preferred).

• At least 1 year
• The applicants should have experience in the following business area(s): NGO

• Age At most 35 years

Project Overview:

HEED Bangladesh has been selected as a Sub-Grantee under the Life-saving Facility and Community-based Service Delivery support – Bangladesh Project of icddr,b, funded by the Stop TB Partnership/UNOPS.Duration of the project initially three (03) months, with the possibility of extension subject to donor approval.

Under this Scope of Work (SoW), HEED Bangladesh will implement targeted tuberculosis (TB) prevention, screening, diagnosis facilitation, referral, and treatment linkage interventions among tea garden workers and their families.

Tea garden communities are a marginalized ethnic minority population with limited access to public health services and a disproportionately high risk of TB due to poverty, undernutrition, overcrowded living conditions, smoking prevalence, and poor health-seeking behavior.

To address these challenges, HEED Bangladesh applies a community-based and outreach-focused approach, aligned with the National Tuberculosis Control Programme (NTP) and implemented in close coordination with icddr,b and district health authorities. This project builds on HEED Bangladesh’s prior experience in tea garden health interventions and contributes to restoring and sustaining life-saving TB services disrupted by funding gaps.

Key Responsibilities:

• Assist with daily office operations, including filing, photocopying, scanning, and document organization.

• Manage incoming and outgoing file or letter correspondence.

• Maintain office supplies and ensure stock levels are adequate.

• Support staff in preparing reports, presentations, and other documents.

• Provide logistical support for meetings, events, and office activities.

• Ensure timely opening and closing of the office.

• Maintain cleanliness and orderliness of office premises and surrounding areas.

• Ensure proper maintenance of office equipment and report any issues.

• Perform other administrative tasks as assigned to support smooth office functioning.

• Visit banks/ markets for related office works.

• Book official couriers and collect documents from courier services.

Organizational Values and Conduct

• Maintain a respectful and professional attitude toward staff, visitors, and stakeholders.

• Ensure confidentiality and respect organizational norms while working in office premises.

• Follow HEED Bangladesh policies, including safeguarding, gender equality, and code of conduct.

Skills & Competencies:

• Strong organizational and documentation skills.

• Ability to manage multiple tasks and meet deadlines.

• Good communication and interpersonal skills.

• Ability to work in a team-oriented and multicultural environment.

• Mobile Allowance

• Festival Bonus

• Travel Allowance

• Other As per organization contractual staff policy