Project Manager - Mobile Units

Job Description

Title: Project Manager - Mobile Units

Company Name: Handicap International (humanity Inclusion) in Bangladesh

Vacancy: 2

Job Location: Cox's Bazar (Teknaf, Ukhia)

Employment Status: Full-time

Educational Requirements:
∎ Master in the humanitarian-related field, social sciences, health, psychology, physiotherapy, occupational therapy or other relevant subjects.

Experience Requirements:
∎ At least 4 year(s)

Job Context:
∎ The Mobile Units project is a multidisciplinary project aiming at offering inclusive and specific services to persons with specific needs in the Rohingya refugee camps. The project is composed of multidisciplinary teams (Physical Rehabilitation, PSS, Protection, Nurses, Recreational activities) that provides both home-based and static based services in the camps. Each project team is supervised by a Team Leader and operates in a dedicated geographical area.
∎ Under the responsibility of the Mobile Units & Rehabilitation in Hospitals Manager, the Mobile Units Project Manager will provide day-to-day management of his part of the Mobile Units project ensuring the project activities are implemented in line with the agreed plan as well as approved donor proposal and budget.
∎ Whilst there is an International Programme Manager to ensure oversight and technical support of the Mobile Units project, the Mobile Units Project Manager will track his part of the budget and the day-to-day field operation. In addition, the Mobile Units Project Manager will provide support to the Programme Manager in the development of new proposals and strategical documents.
∎ Duration of the Contract: Up to July 31, 2020 (with the possibility of extension)
∎ Line Manager: Mobile Units & Rehabilitation Programme Manager (International)

Job Responsibilities:
∎ Main Responsibilities:
∎ 1. Project Design, Planning and Implementation
∎ In close collaboration with the line Manager, lead the development of annual, monthly and weekly activity plans (using the PM-Box tool) ensuring that the proposed plans will contribute to achieving the proposed project results and intended impact.
∎ Oversee the day-to-day implementation of the field activities, ensuring they are conducted in line with agreed proposals and plans (quality and timely implementation).
∎ Ensures that the project is implemented following internal quality standards and, proposes adjustments to meet determined objectives in collaboration with his/her line manager, MEAL and Technical unit.
∎ Prepare weekly movements plan for your project team and submit to the Logistic team on a timely basis.
∎ 2. Supply of Project Inputs and Budget Management
∎ In close collaboration with the Supply team, prepare the Supply Plan for your project in line with the donor budget and the activity plan.
∎ As a budget holder, ensure that expenditures are in line with agreed project plans and approved budget and ensure that resources are optimally allocated and utilized
∎ Prepare necessary documents for the procurement and supply of the project inputs (eg. PSR) and ensure a close follow-up with the Supply team to contribute to a timely and quality delivery of the necessary items in line with the Supply plan
∎ Revise the monthly General Ledger (GL) and Budget Follow-up prepared by the Finance team and provide meaningful feedback (flagging over and underspends, misallocations and potential risks including mistakes) on a timely basis.
∎ Prepare the monthly Budget Follow-up meeting with the rapid presentation of the project achievements, best practices, challenges and provide a revised monthly budget forecast
∎ 3. Project Monitoring and Reporting
∎ In close collaboration with the MEAL team, participate in the development of the project MEAL plan, ensuring that it is in line with the Donor reporting guidelines and Logframe.
∎ In close collaboration with the MEAL team, participate in the monitoring of the project results (reviewing data collection tools prepared by the MEAL team and analyzing the collected data) and adjust the project activities to achieve the intended results.
∎ Contribute to qualitative follow up of the beneficiaries and document the follow up according to the monitoring plan and technical guidelines.
∎ Participate in the Project Review meeting facilitated by the Operations Managers and/or Programme Manager leading to lessons learning and capitalization
∎ With the project teams, archive and input data, recordings and documents relating to the project's activity
∎ Ensure an evidence-based reporting of the project results/outcomes in the life of the project (LoP)
∎ Participate in the development of the donor intermediate and final reports
∎ 4. Team Management
∎ In close collaboration with the HR team, participate in the recruitment of the Project staff members through the preparation of the necessary documentation (JD, JR, etc,), a close follow-up of the recruitment process and active participation in the recruitment panels.
∎ Under the supervision of the Programme Manager, ensure that the work in the project team is well planned and divided amongst the project team members so that the program achieves its objectives and ensure that each team member has appropriate workloads and work efficiently.
∎ Ensure consistent performance management in that objectives and individual action plans are set with staff directly line managed at the onset of their contracts.
∎ Ensure that formal appraisals and feedback are provided to the staff directly line managed according to HR policy and procedures
∎ Develop a capacity building plan of the team, in close collaboration with the MEAL Manager and the Technical Unit
∎ Ensure the team is compliant with all HI policies and protection guidelines while engaging with beneficiaries, especially with children, adolescents, and women, in line with HI and donor PSEAH, Child Protection and other relevant policies.
∎ Ensure team building and enhancing team cohesion
∎ Ensure team mentoring and coaching where gaps exist
∎ 5. Internal and External coordination/Representation
∎ Participate to any relevant internal coordination meetings with the Technical Unit, other project teams and support teams (such as base coordination meetings)
∎ Ensure proper communication/coordination/information with team members, team leaders, other project managers, and with other departments
∎ Communicate with local and hospitals authorities, partners and other stakeholders of the project activities, in close link with his/her line manager
∎ In close collaboration with the Field Coordinators and under delegation by the line manager, represent the organization towards relevant stakeholders and coordination forums (local authorities, partners, technical working groups,...)
∎ 6. Safety and security
∎ Assist Team Leaders in timely reporting of security-related information to Field Coordinators
∎ Contributes to the respect of HI security rules and procedures
∎ Submit incident reports when required to Field Coordinators

Additional Requirements:
∎ Age 30 to 65 years
∎ Knowledge & experience required:
∎ Essential:
∎ At least 4 years of work experience, with previous managerial experience
∎ Previous NGO experience
∎ Excellent facilitation skills (facilitation of training, awareness session, communication with the community)
∎ Desirable :
∎ Previous experience working in the (Rohingya) refugee camp set-up
∎ Skills required
∎ Essential
∎ Knowledge of humanitarian aid project management tools (project cycle, etc.)
∎ Good planning and organizational skills
∎ Capacity to manage teams, while strengthening their competences and autonomy
∎ Forward-planning and decision-making
∎ Adaptability and comprehension
∎ Ability to work under pressure (heavy workload on occasion, temporary deterioration in the security situation)
∎ English language skills mandatory
∎ IT skills (Microsoft Office)
∎ Desirable :
∎ Commitment to humanitarian aid and its values. Strong focus on the principles of 'Do no harm", "Accountability" and "Community acceptance"
∎ Communication skills

Salary: Tk. 109901 - 116499 (Monthly)

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
∎ Hardship Allowance will be added in addition

Application Deadline: March 5, 2020

Company Information:
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: NGO/Development