Project Coordinator-Multi Sectoral Recovery Response to Flood Affected Communities In Sylhet Project

Job Description

Title: Project Coordinator-Multi Sectoral Recovery Response to Flood Affected Communities In Sylhet Project

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: 01

Job Location: Sunamganj (Dowarabazar)

Employment Status: Full-time

Educational Requirements:
∎ Master’s Degree in relevant field.
∎ At least six-years’ experience in community-based development activities, notably in emergency response, nutrition and livelihoods areas and including 4 years at managerial level.

Experience Requirements:
∎ At least 6 year(s)

Job Context:
∎ Friends in Village Development Bangladesh (FIVDB) is going to implement “Multi sectoral recovery response to flood affected communities in Sylhet division, Bangladesh” Project in Dowarabazar Upazila under Sunamganj district in partnership with ACF. The present project tenure is one year. The job is contractual for the project period with a 3 months probation period. The position will be recruited for implementing the project based at the Project Office at Dowarabazar Upazila in Sunamganj district with substantial field activities.
∎ Friends In Village Development Bangladesh (FIVDB), is a Bangladeshi non-governmental organisation founded in 1979 under the Societies` Registration Act, 1860. The organisation is also registered with the NGO Affairs Bureau and the Micro Credit Regulatory Authority, of the Government of Bangladesh.
∎ FIVDB`s societal vision is that of `a vibrant society based on justice, equity, democracy and environmentally sound principles`. It works with the mission to give the disadvantaged women, men and children greater voice, reduce their vulnerability, increase their use of citizenship rights and help them enhance their quality of life. To that end FIVDB pursues educational, social and economic capacity building and social organization processes. It works to strengthen social protection and safety networks and participates in national and international outreach and advocacy. The organization combines grassroots service delivery, social mobilization and advocacy in its work and works in collaboration with communities, civil society, the Government and private sectors.

Job Responsibilities:
∎ The Project Coordinator will be responsible for the overall project planning and implementation at field level with technical guidance of ACF. S/he will build and maintain strong professional relationship with local administration and different privet and government sectors. S/he will ensure to identify flood affected most vulnerable families at union and upazila level by engaging local government and other humanitarian communities at local level focusing on families headed by women, children, elderly; vulnerable households having person with disabilities, chronically sick person, pregnant and lactating mother. The Project Coordinator will be the key person in FIVDB team to lead the team capacity building, communication with technical partner and coordination with relevant government departments to implement the projects at Upazila and District level following the agreed action plan.
∎ A. Program Management and Coordination:
∎ 1. In close collaboration with Donor (ACF), play a leading role in developing Detailed Implementation Plan.
∎ 2. Overall Responsible for smooth and effective implementation of the Project within the set objectives and given framework in the Project working area.
∎ 3. Achievement of the project’s outputs as measured by the log frame indicators.
∎ 4. Responsible for the management of project inputs including staff, financial resources, equipment and other logistics, transportation and communication.
∎ 5. Field visits and monitoring the operations of the project team and observe the program application and its benefits to the target groups.
∎ 6. Support commodity management needs and monitoring activities. Ensure required technical assistance to field staff and community resource persons as and when needed for successful implementation of the program.
∎ 7. Conduct monthly staff coordination meeting to coordinate upcoming activities and schedules and identify and resolve problems.
∎ 8. Ensure appropriate Financial and Administrative Management in compliance with organizational rules/guideline.
∎ 9. Act as a custodian for the project work plan and monitor progress in respect to specific deliverables and time frame.
∎ 10. Arrange, organize and conduct workshops, trainings, coordination meetings at Upazila level.
∎ B. Human Resources Management:
∎ 1. Build and nurture effective teamwork in the Upazila and Union level and ensure best relationship with GoB staff as the effective implementation depends on GoB involvement.
∎ 2. Assist recruitment of staff and volunteers.
∎ 3. Supervise effective functioning of staff and conduct staff appraisal.
∎ 4. Identify and effectively resolves staff issues to ensure there is minimum negative impact on program, GoB Partners and beneficiaries.
∎ 5. Capacity building of communities and project staff to achieve the project outputs. Provide on job training, coaching and counselling of the staff.
∎ 6. Initiate appropriate disciplinary measures to the concerned staff as and when required, in consultation with organizational Focal Person.
∎ 7. Assess needs and provides staff with skill development opportunities for ensuring maximum contribution toward achieving program & organizational goals
∎ C. Representation, Communication & Reporting:
∎ 8. Assist in developing quality reports on related activities that is contributing to the donor reports as required.
∎ 9. Ensure government participation in key events workshop and different consultations/meetings etc., as appropriate.
∎ 10. Liaison with relevant government departments and keep updated them on the project progress and challenges on a regular basis.
∎ 11. Participate in relevant district, divisional level meetings and present the project outcomes. Participate workshops/seminars at national level (if required).
∎ 12. Arrange visit for internal and external visitors.
∎ 13. Prepare reports both Programmatic and Financial and ensure its timely onward transmission.
∎ D. Administration and Finance:
∎ 1. Monitor all expenditures at field level and take action where variances exist.
∎ 2. Arrange procurement of regular items and other day to day usable materials for Upazila office.
∎ 3. Ensure the Security and Logistics of the Office.
∎ 4. Ensure that all expenditure incurred in accordance with budget line and budget limit.
∎ 5. Assist Fin & Admin Officer to prepare financial report as per organizational policy.
∎ 6. Take leading part to conduct internal & external audit.
∎ E. Others Activities:
∎ 1. Ensure the safety of team members (in respect to Prevention of sexual exploitation and abuse - PSEA) from any harm, abuse, neglect, harassment and exploitation to achieve the programme's goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
∎ 2. Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
∎ 3. Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
∎ The employee will be ready to perform any other tasks assigned by organization for the greater interest of the organization and the community even if those tasks are not mentioned in the above role and responsibilities.
∎ Report to: Organizational Project Focal
∎ Working place and time utilization: The position is based at the upazila level with a majority of the time spent in the field for program implementation, monitoring and documentation purposes. S/he will spend minimum 60% time in the field and 40% at the office on reporting.

Additional Requirements:
∎ Age 30 to 55 years
∎ Good communication, facilitation and motivational skills.
∎ Understanding on local culture and languages will be an added value.
∎ Abilities to undertake extensive travel to village/community level.
∎ Having problem solving and prompt decision making capacity.
∎ Ability to work under pressure.
∎ Have familiarity with project implementation, grant management and compliance requirements of institutional donor.

Salary:
∎ Tk. 80000 - 86000 (Monthly)
∎ Deduction of Tax at Source

Compensation & Other Benefits:
∎ Weekly 2 holidays, Mobile bill
∎ As per the project policy of FIVDB and the budgeted provision of this project.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 30 Jun 2023

Company Information:
∎ 21 Jun 2023
∎ Friends in Village Development Bangladesh (FIVDB)
∎ Address : FIVDB, Khadimnagar, Sylhet-3103
∎ Web : www.fivdb.net
∎ Business : FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Category: NGO/Development

: FIVDB affirms the 'ZERO' tolerance approach against sexual exploitation and abuse. And is committed to preventing any type of unwanted behavior at work including sexual harassment, lack of integrity, and financial misconduct, and expects staff to promote the welfare of children and adults at all times. FIVDB expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate this commitment are recruited to work with us.FIVDB is an equal-opportunity organization and any kind of persuasion will be construed as automatic disqualification.Only short-listed candidates will be contacted for an interview.Join us on our Facebook page for more updates: www.facebook.com/fivdbngo