Job Description

Title: Project Coordinator

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: 01

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time

Educational Requirements:
∎ Master of Education (M.Ed)
∎ Masters level qualification in Education, Social Science or any relevant subject.

Experience Requirements:
∎ At least 7 year(s)
∎ The applicants should have experience in the following area(s): 3 years in a managerial role in education and Child Protection project
∎ The applicants should have experience in the following business area(s): NGO

Job Context:
∎ Friends In Village Development Bangladesh (FIVDB), is a Bangladeshi non-governmental organisation founded in 1979 under the Societies` Registration Act, 1860. The organisation is also registered with the NGO Affairs Bureau and the Micro Credit Regulatory Authority, of the Government of Bangladesh that advances children`s rights and equality for girls. We believe in the power and potential of every child and the young people. But this is often suppressed by poverty, violence, exclusion and discrimination. In addition, its girls and young women who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
∎ FIVDB`s societal vision is that of `a vibrant society based on justice, equity, democracy and environmentally sound principles`. It works with the mission to give the disadvantaged women, men and children greater voice, reduce their vulnerability, increase their use of citizenship rights and help them enhance their quality of life. To that end FIVDB pursues educational, social and economic capacity building and social organization processes. It works to strengthen social protection and safety networks and participates in national and international outreach and advocacy. The organization combines grassroots service delivery, social mobilization and advocacy in its work and works in collaboration with communities, civil society, the Government and private sectors.
∎ Friends in Village Development Bangladesh (FIVDB) is going to implement Education Cannot Wait (ECW) Multi Year Resilience Program (MYRP) top up funding under its Humanitarian Preparedness and Response Program, Cox`s Bazar in partnership with Plan International Bangladesh (PIB). The duration of the project is 18 Months (to be extended subject to the provision of project extension afterward). The position will be recruited for implementing the project based at the Field Office at Ukhia with substantial field activities at different camps and host communities. The job is contractual for the project period with a three (3) months` probation period.

Job Responsibilities:
∎ The Project Coordinator will be responsible for the overall management of the project under ECW-MYRP top up funding in compliance with the FIVDB policies and procedures. S/he will be overall responsible for the delivery of the commitments, reporting and managing resources (HR, Monetary, physical asset) and relation with local administration. S/he will support project staff and take initiatives to build their capacity for effective implementation of project activities. S/He will closely work and maintain effective coordination with Technical Coordinators, Admin and Logistics Officer, Finance Officer, M&E Officer, Technical Officers of ECW Project and Program Coordinator, Finance manager and HR of FIVDB Humanitarian Response Program. S/H will collaborate with Program Manager, Consortium Manager-ECW Project, Gender Specialist-ECW Project, Assistant Project Manager and Technical Team of Plan International Bangladesh. He/she will also ensure project implementation meets the global/organizational standards of emergency responses and donors' compliance aspects; ensure project monitoring mechanism is established and functional to ensure quality implementation and downwards accountability.
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∎ Key Area of responsibilities:
∎ 1. Project Planning and leadership:
∎ Responsible for overall implementation of the Project in compliance with agreement, budget and Detailed implementation plan.
∎ Represents FIVDB with donor and other relevant agencies at Ukhiya/Teknaf/Cox's Bazar level.
∎ Provide adequate & required supports to the Staff;
∎ Leads, manages and responsible for implementation of project activities of the ECW top up fund and the achievement of the project outcomes;
∎ Prepares progress reports as per detailed implementation plan and provide updated information when needed.
∎ Ensures the review and timely dissemination of high quality, analytical reports;
∎ Facilitates all the GoB approvals required for the project with support from Plan International Bangladesh.
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∎ 2. Effective management and Implementation:
∎ Manage the implementation of the organization's interventions under top up funding of ECW consortium with a particular focus on education in emergencies for the boys and girls (aged 03 to 18) in the Rohingya camps and host community.
∎ Develops DIP with support from PIB & FIVDB Senior Management to ensure timely and quality implementation and monitors progress.
∎ Responsible for budget management and support the team to ensure 100% expenditure rate.
∎ Delivers project activities on time in line with budget and donor requirements and tracks progress of activities and expenditure by providing regular updates on progress, priorities and constraints.
∎ Leads the development of work plan with the staff and ensure implementation on time.
∎ Work closely with FIVDB's internal departments, including HR, Finance, Admin and Logistics to ensure projects are appropriately resourced and project activities are delivered.
∎ Provides support for developing and reviewing all the guidelines/manuals required for the smooth operation of the partner.
∎ Work closely with Project Team and PIB technical team to generate evidence.
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∎ 3. Maintain effective coordination for effective implementation towards achieving objectives of the project
∎ Hold monthly/quarterly review and coordination meetings with the project team.
∎ Support the team to timely implementation and delivery of program by ensuring maximum quality output and take initiatives for capacity building of staff.
∎ Support organizing and conducting meetings/training/workshop with government and other stakeholders with quality.
∎ Provide technical support to the team to process purchase orders, keep records, and track those with the relevant department and communicate with the respective team members to ensure timely completion.
∎ Facilitate internal communication with HR, Finance and other support services for smooth operation of project.
∎ Provide technical support to adopt Child Safeguarding Policy and ensure gender equality to partner organizations.
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∎ 4. Administrative financial management
∎ Prepares FD-6/FD-7/FC-1 with assistance from PIB and initiate for certification from local authority and contact with relevant govt authorities.
∎ Supports in preparing costed work plan and provides support to revise budget
∎ Support team for ensuring 100% utilization of budget.
∎ Process all kinds of expenditure and payment which come from the field in accordance with activity line, budget and code.
∎ Ensure proper and smooth financial management in compliance with -- and donor policy and standards.
∎ Ensure monthly monitoring of project budget utilisation through analysing BvA.
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∎ 4. Capacity building
∎ Support training and creation of training materials and programme tools which aid the delivery of inclusive and gender responsive education programme.
∎ Initiate staff capacity building process, conducts need assessment and support to technical team to facilitate the training session.
∎ Participate in monthly one to one meeting with Consortium Manager on MAP (Monthly Action Plan) review.
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∎ 5. Monitoring, Evaluation, Research and Learning (MER&L)
∎ Supervise and monitor project activities and provides required supports accordingly using tools (including monitoring framework)
∎ Ensures methods are in place to measure impact and results, and link with reporting requirements.
∎ Orients the staff and ensure the effective use of project monitoring tools and guidelines so that they can use those properly to collect monitoring data.
∎ Prepares timely monthly/quarterly financial and narrative reports (including FD7 reports) in compliance with Plan, donor and government requirements, with support from M&E Officer.
∎ Ensures early and rigorous implementation of quality and accountability mechanisms.
∎ Documents best practices and success stories and support the development of opportunities for shared learning within and across teams
∎ Coordinates with Assistant Project Manager to produce quality reports are submitted on time.
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∎ 6. Coordination and External Representation
∎ Communicates, coordinates and follows the guidance from Assistant Project Manager-PIB and technical team on quality technical input, monitoring, expenditure reporting, Plan and donor compliance.
∎ Develop and maintain relationships with district & Upazila level government officials and CICs.
∎ Attends general coordination meetings at camps and UNO office.
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∎ Child protection, gender equality and inclusion
∎ Ensures that FIVDB and Plan International's global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and FIVDB and Plan International's Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
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∎ Key relationships:
∎ Internal Contact
∎ Program Coordinator
∎ Technical Coordinator(s)
∎ Monitoring and Evaluation Officer
∎ Technical Officer(s)
∎ Admin & Logistic Officer
∎ Finance Officer
∎ Central Office
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∎ External Contact:
∎ ECW Consortium Manager-PIB
∎ Assistant Project Manager, ECW-PIB
∎ Programme Manager-Ukhiya, PIB
∎ EiE Technical Lead
∎ EiE Advisor-PIB
∎ Technical Specialist(PIB)
∎ M&E Specialist
∎ Specialist-Finance
∎ UNO, Upazilla and district Education Office
∎ CiC, ACiC & Site Management
∎ Education Sector Representatives, Cox's Bazar
∎ Rohingya refugees and host communities
∎ Camp and host level stakeholders

Additional Requirements:
∎ Age 30 to 55 years
∎ Both males and females are allowed to apply
∎ Knowledge
∎ Good knowledge and understanding of Do No Harm principles and other humanitarian standards, including INEE minimum standards.
∎ Comprehensive understanding of the Humanitarian architecture of the Rohingya Response its operating and regulatory environment.
∎ Good understanding on child safeguarding and equality for girls.
∎ Knowledge and understanding of FIVDB's vision, mission values.
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∎ Skills & Ability
∎ Strong planning, budgeting, financial management, administrative, project management, implementation and program development skills.
∎ Strong leadership, supervisory and coaching skills, and able to support and train staff to work with disaster affected communities in a sensitive and participatory manner.
∎ Strong ability to communicate clearly and sensitively with internal and external stakeholders as a representative of organization,
∎ Strong negotiation and networking and coordination skills.
∎ Demonstrates skill on problem-solving, decision making.
∎ Analytical and critical thinking skills.
∎ Ability to juggle multiple priorities simultaneously and take initiatives.
∎ Experience on designing and delivering training, workshop and other capacity building initiatives with a variety of audiences.
∎ A positive and friendly personality who collaborates well with others, works with trustworthiness and integrity and has a strong commitment to organization's core values and humanitarian principles.
∎ Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
∎ Demonstrates awareness and sensitivity to gender and diversity. Has experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.
∎ Proficiency in MS Word, Excel, Word and Power Point.
∎ Fluency in English and Bangla both reading and writing.
∎ Ability to prepare and review reports independently.
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∎ Desirable
∎ Experience in humanitarian settings, particularly with refugees or IDPs.
∎ Experience in managing humanitarian projects in Education in Emergencies.
∎ Strong knowledge of Chattertonian or Rohingya. Understanding and speaking local language of Cox's Bazar or Chittagong is an advantage.
∎ Experience of conducting education and CP needs assessments.
∎ Knowledge of policies and procedures, Sphere and the Red Cross/NGO Code of Conduct.

Salary:
∎ Tk. 105475 (Monthly)
∎ 10% of the Basic Salary will be deducted as Staff Security Fund (Payment made after project closing/ Leave from FIVDB) Deduction of Tax at the source Yearly Salary Increment(Up to 5-10% based on Performance Appraisal and budgeted provision of the selected project)

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ Festival Bonus: 1

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 1 Sep 2023

Company Information:
∎ 26 Aug 2023
∎ Friends in Village Development Bangladesh (FIVDB)
∎ Address : FIVDB, Khadimnagar, Sylhet-3103
∎ Business : FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Category: NGO/Development

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