Project Admin, Finance, and Procurement Officer

Job Description

Title: Project Admin, Finance, and Procurement Officer

Company Name: BIMSTEC Secretariat

Vacancy: 1

Age: At most 35 years

Job Location: Dhaka

Salary: --

Experience:

• 5 to 7 years
• The applicants should have experience in the following business area(s): Multinational Companies

• Bachelor of Business Administration (BBA) in Accounting, Finance, Supply Chain Management

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain Management, or a related field. Professional certifications in procurement or finance (e.g., CIPS, CPSM, ACCA, CA, or equivalent) will be considered an advantage.

• 5 to 7 years
• The applicants should have experience in the following business area(s): Multinational Companies

• Age At most 35 years

• Sound knowledge of procurement procedures, financial management, and reporting practices.

• Strong analytical, numerical, and organizational skills.

• Proficiency in financial and procurement software and Microsoft Office Suite.

• Good negotiation, communication, and interpersonal skills.

• High level of accuracy and attention to detail.

• Ability to work independently and as part of a team.

• Strong understanding of compliance, internal controls, and regulatory frameworks.

• Experience:

• At least 5–7 years of relevant experience in procurement, accounting, or financial management in recognized Public/Private/NGO/International organizations. Experience in donor-funded projects and/or government procurement systems will be an added advantage.

• Computer Literacy: Proficiency in computer skills (MS word, excel, power point, virtual communication (zoom, teams etc.) and others.

SECRETARIAT OF THE BAY OF BENGAL INITIATIVE FOR MULTI-SECTORAL TECHNICAL AND ECONOMIC COOPERATION DHAKA, BANGLADESH

VACANCY ANNOUNCEMENT

Applications are invited from eligible Bangladeshi nationals for the following positions at the BIMSTEC Secretariat in Dhaka, Bangladesh:

Project Admin, Finance, and Procurement Officer:

Expected date for entry on duty: 01 June 2026

Type of Appointment:

Contractual for 06 months (with possibility of extension).

The selected candidate will be on mandatory probation for a period of 03 months from the date of joining.

The selected candidate is expected to serve the Secretariat for a minimum period of 06 months, subject to satisfactory performance and continuation of the project.

Duty Station: Dhaka, Bangladesh

Key Responsibility:

• A. Procurement Functions

• Develop and implement procurement strategies to meet project needs efficiently and cost-effectively.

• Identify, evaluate, and select suppliers based on quality, price, reliability, and service.

• Negotiate contracts, terms, and pricing with suppliers to secure advantageous agreements.

• Prepare and manage purchase orders and ensure timely delivery of goods and services.

• Monitor procurement needs in coordination with relevant units and anticipate requirements.

• Ensure compliance with organizational procurement policies, regulations, and ethical standards.

• Maintain accurate procurement records, supplier databases, and documentation.

• Evaluate supplier performance and recommend improvements where necessary.

• B. Financial Management Functions

• Maintain accurate accounting records for all project transactions.

• Assist in preparing financial reports, including donor reports and internal financial statements.

• Process payments to suppliers, consultants, and contractors in a timely manner.

• Support bank account management, including reconciliations and record-keeping.

• Monitor project budgets and track expenditures against approved work plans.

• Maintain organized financial documentation for audits and donor reviews.

• Assist in implementing internal control procedures and financial management guidelines.

• Support preparation for internal and external audits.

• C. Administrative and Coordination Functions

• Support overall project administration and coordination activities.

• Maintain proper documentation and filing systems for procurement and financial records.

• Liaise with internal stakeholders to understand operational and financial requirements.

• Assist in ensuring compliance with organizational and donor administrative procedures.

• Perform other related duties as assigned by the supervisor.

• Remunerations: Consolidated amount of USD 810 monthly basis will be paid.