PERSONNEL ADMINISTRATION MANAGER
Job Description
Title: PERSONNEL ADMINISTRATION MANAGER
Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)
Vacancy: 01
Job Location: Cox's Bazar (Cox's Bazar Sadar)
Employment Status: Full-time
Educational Requirements:
∎ Degree in administration related studies.
Experience Requirements:
∎ At least 2 year(s)
Job Responsibilities:
∎ Know labour legislation in force in mission country; keep her/himself informed of any amendment made in labour legislation by regularly checking legislation sources and/or regularly meeting with lawyer, other local authorities at this level.
∎ Know all MSF policies, procedures, tools, standards and principles regarding all staff’ (national, international, regional, etc.) working conditions, benefits and remuneration, job profiles and function grids, health coverage, etc., adapts them to the Mission reality and ensures an equitable, efficient, transparent, fair and accountable implementation by all relevant staff throughout the Mission.
∎ Is responsible for the proper implementation and follow up of internal regulations and terms of employment contracts of all national staff, ensuring that all staff is employed in the frame of fair labour conditions, and according to local legislation, MSF HR vision, values and principles.
∎ In close collaboration with HRCo, ensures regular administrative meetings with all staff throughout the mission take place in order to ensure they are aware and respect their rights and duties and to inform them of any change in Labour legislation and general employment framework which may affect them (i.e. legal amendments, changes in local practices, new HR-Admin policies or procedures, amendments to Internal Regulations, etc.).
∎ Is responsible to ensure that all functions and job profiles at Mission level meet with the Mission’s function grid approved by HQ and are aligned with MSF Standard Job Profiles and Function Grid, and that any new function or amendment to an existing one (including significant changes in responsibilities and/or mixing existing functions) are requested in advance to HRCo and HRO/REHUCO for previous validation by HQ. Identifies deviations and shares them with HRCo in order to draw an action plan in case corrections are needed/convenient.
∎ Is responsible to ensure that National Staff remuneration (salary, post adjustments, compensations, final settlements, etc,) and benefits (holidays, leaves, social coverage, health coverage, etc.) meet with the Mission’s salary grid validated by HQ, Internal Regulations and HR policies, ensuring MSF acts as a responsible employer at any time.
∎ In close coordination with the Financial Coordinator, ensures fulfillment of national legislation regarding employees’ taxes and social security at Mission level, checks that monthly declaration forms for taxes and employee/employer social security contributions are correct and sends them to the Financial Department.
∎ Informs HRCo in case a legal risk is detected within her/his area of responsibilities and suggests actions to take in order to prevent it. Follows up employees’ claims and keeps HRCo informed at any time.
∎ Ensure that MSF, as an employer, as well as all MSF employees comply with safety and risk prevention measures as stated by local legislation and/or MSF standard policies and procedures.
∎ Ensure an efficient filing system (physical and electronic files) of all administrative files at Mission level, granting strict confidentiality of employees’ personal files and other administrative private documents upon request of HRCo, and ensuring preparedness in case of evacuation.
∎ Upon request of the HRCo, maintain regular contact with ministries, national administrations, other MSF sections and other NGOs to improve/keep up to date with administrative practices.
∎ Knows Homère in depth and ensures a proper parameterization, use of the system and quality of data throughout the Mission, being her/himself the Missions’ technical reference in absence of a person specifically in charge of the system.
∎ Ensure, in close collaboration with HRCo and Logistics department, that all international and internal movements in the Mission are properly managed (visas, tickets, per diem when necessary, dates of arrival/departure, etc.), and ensures proper accommodation conditions (i.e. room, food, etc.) by informing all relevant people/departments.
∎ MSF Section/Context Specific Accountabilities:
∎ Preparation of Mission’s HR monthly SitRep and supports project HR Manager on the same.
∎ In close collaboration with the Intersectional PAM, ensures proper management of Homere database across the OCP Projects
∎ Replaces the HR Manager in the project during his/her absence
∎ Manages the Back-Up pool of validated candidates for all recruitments done in the mission.
Additional Requirements:
∎ Working experience of at least two years in administration.
Salary: Tk. 128400 (Monthly)
Compensation & Other Benefits:
∎ Salary according to MSF salary grid (L-10) BDT 128,400.
∎ 12 Months contract with possibility of extension.
∎ Two (2) annual leave days per month worked.
∎ Medical insurance for employee and direct dependents.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 12 Feb 2022
Company Information:
∎ 6 Feb 2022
∎ Medecins Sans Frontieres/ Doctors Without Borders (MSF)
∎ Address : 5th Floor, Khawaja Palace, Plot N. 76, Ro-11, Banani, Dhaka-1213, Bangladesh.
∎ Business : Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in over 80 countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.
Category: NGO/Development
: Please send your CV, motivation letter, working certificates, National ID Card, and other relevant documents with your application and write code PAM/12022022, and your name as email subject by 12/02/2022.NO HARD COPY APPLICATION WILL BE ACCEPTED.All incomplete applications or those not clearly labelled will be rejected.Only shortlisted candidates will be contacted for interviews/testing.Application documents are non-returnable; please do not submit original documents.No applications will be accepted after the deadline.Only Bangladesh citizens will be considered for this position.No monetary, goods or service offers, nor favoritism, will be tolerated in a recruitment process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the justice system. MSF reserves the right to refuse any candidate having benefited from such acts and will stop collaboration with any workers involved in such acts.
Deadline Expired on 12th Feb 2022
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