Personal Secretary to the Managing Director

Job Description

Title: Personal Secretary to the Managing Director

Company Name: HABIB INDUSTRIES LIMITED

Vacancy: 01

Age: 28 to 35 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): Multinational Companies, Group of Companies

• Bachelor of Arts (BA) in English
• Master of Arts (MA) in English

• Post graduation/Graduation in English/Similar/any subject from reputed Public/Private University (UGC approved).

• Professional certifications in Office Management, Secretarial Science (preferred).

• 3 to 5 years
• The applicants should have experience in the following business area(s): Multinational Companies, Group of Companies

• Age 28 to 35 years
• Only Female

• Excellent written and verbal communication skills in English and Bangla. (Mandatory)

• Strong proficiency in MS Office (Word, Excel, PowerPoint) and email communication.(Mandatory)

• High typing speed in both English and Bangla (Desired)

• Strong organizational, multitasking, and time-management abilities.

• Professional etiquette, integrity, and ability to maintain confidentiality.

• Minimum 3-5 years of experience in a Personal Secretary role (corporate experience preferred).

• Manage and maintain the MD’s calendar, appointments, and daily schedules.

• Organize and coordinate meetings, conferences, and business appointments & report documents.

• Prepare meeting agendas, circulate materials in advance, and ensure logistical arrangements.

• Attend meetings, record accurate minutes, summarize key discussions, and ensure timely follow-up on action points.

• Handle incoming correspondence, emails, calls, and documents; prioritize and route them appropriately.

• Draft, edit, and review official letters, memos, reports, and presentations on behalf of the MD.

• Liaison between the MD and internal departments, group companies, and external stakeholders.

• Arrange domestic and international travel, including ticketing, accommodation, visa processing, and itinerary planning.

• Track and update key documents, reports, and departmental submissions as directed by the MD.

• Any other task assign by the MD time to time.

• Mobile bill
• Lunch Facilities: Full Subsidize
• Salary Review: Yearly
• Festival Bonus: 2

• Snacks

• Earn Leave Encashment