Personal Assistant To Managing Director

Job Description

Title: Personal Assistant To Managing Director

Company Name: Shahrish Engineering and Construction Ltd

Vacancy: 2

Age: At least 18 years

Job Location: Dhaka (Banani)

Salary: Tk. 10000 - 15000 (Monthly)

Experience:

Published: 2026-08-23

Application Deadline: 2026-08-26

Education:

• Bachelor/Honors

• Age At least 18 years
• Only Female

Job Summary

Shahrish Group of Companies is seeking a smart, highly organized, proactive, and trustworthy Personal Assistant to the Managing Director. The successful candidate will work closely with the Managing Director and provide executive-level administrative support while coordinating with different companies, departments, employees, clients, and business associates.

This position requires excellent communication skills, strong follow-up capabilities, discretion, flexibility, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities

* Manage the Managing Director’s daily calendar, meetings, appointments, and schedules.

* Organize and prioritize daily tasks, reminders, deadlines, and follow-ups.

* Coordinate meetings with management, employees, clients, business partners, and other stakeholders.

* Prepare meeting agendas, take minutes, document decisions, and track action items.

* Follow up with department heads and employees on instructions given by the Managing Director.

* Collect updates from different companies and departments and prepare concise management summaries.

* Draft professional emails, letters, reports, presentations, and other correspondence as required.

* Screen and organize important calls, emails, messages, documents, and meeting requests.

* Maintain a tracker for pending assignments, approvals, projects, payments, and deadlines.

* Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and meetings.

* Organize confidential corporate and personal documents and maintain proper filing systems.

* Coordinate with HR, Finance, Administration, Operations, Engineering, Legal, Business Development, and other departments as required.

* Assist with business meetings, corporate events, executive visits, and VIP arrangements.

* Handle confidential business and personal information with the highest level of discretion.

* Provide personal administrative assistance to the Managing Director when required.

* Ensure important assignments are followed through to completion without requiring repeated reminders.

* Be available and responsive for urgent matters when reasonably required.

Qualifications & Requirements

* Bachelor’s degree from a recognized university.

* Excellent communication skills in English and Bangla.

* Strong proficiency in Microsoft Word, Excel, PowerPoint, email, and calendar management.

* Excellent organizational and time-management skills.

* Strong ability to multitask and work under pressure.

* Professional communication and interpersonal skills.

* Ability to prepare reports, meeting minutes, and executive summaries.

* Strong attention to detail and follow-up skills.

* High level of integrity, maturity, confidentiality, and professionalism.

* Previous experience as a Personal Assistant, Executive Assistant, Management Coordinator, or similar position is preferred.

Ideal Candidate

We are looking for someone who is proactive rather than reactive. The candidate should be comfortable taking ownership of assigned matters, following up with different teams, identifying pending issues, and keeping the Managing Director informed without waiting for repeated instructions.

The ideal candidate should be smart, presentable, tech-savvy, dependable, well-spoken, and capable of communicating professionally with senior executives and business associates.

What We Expect

The Personal Assistant should help the Managing Director stay organized, informed, and focused on strategic priorities by ensuring that meetings, communications, assignments, documents, and follow-ups are efficiently managed across Shahrish Group of Companies.

Confidentiality, loyalty, professionalism, responsiveness, and accountability are essential requirements for this position.