Operations and Finance Coordinator
Job Description
Title: Operations and Finance Coordinator
Company Name: International Development Group
Vacancy: Not specific
Job Location: Anywhere in Bangladesh
Employment Status: Full-time
Educational Requirements:
∎ At least a Bachelor's degree in finance, commerce, accounting, or related field.
Job Context:
∎ IDG is seeking an Operations and Finance Coordinator to provide support to the Administrative Logistics Specialist and Finance Manager within the Feed the Future Bangladesh Trade Activity Finance and Operations Team.
∎ Reporting Requirements:
∎ The Operations and Finance Coordinator will report to the Operations Director through regular briefings and will closely work with the Finance Manager and Administrative & Logistics Specialist.
Job Responsibilities:
∎ Finance:
∎ Assist the Finance Manager in ensuring that timely and accurate payments are made.
∎ Assist with the outstanding travel advances and ensure timely submission to the Finance Manager.
∎ Ensure accuracy and completeness of payment documents in compliance with IDG and USAID policies and procedure.
∎ Process petty cash transactions on a daily basis.
∎ Ensure petty cash is replenished on time to meet daily cash needs.
∎ Carry out cash count as per the IDG policy and schedule.
∎ Document the cash count sheets for records.
∎ Collect timesheets for monthly submission to Home Office by Finance Manager.
∎ Update leave tracker / share update leave information with IDG local staff on regular basis.
∎ Ensure all the financial documents are properly filed & tagged.
∎ Ensure timely preparation of tax challan & deposit into bank.
∎ Maintain VAT coupon and Tax payment tracking sheet and issue VAT coupon as required.
∎ Visit Bank for necessary collection & submission of financial documents.
∎ Perform other finance duties as assigned.
∎ Operations:
∎ Assist with project event logistics as needed, including obtaining quotations, liaising with venues as needed, assisting with event setup and break down, assisting with the participant sign-in process, etc.
∎ Provide support to travel arrangements, including but not limited to, coordinating with the Training Coordinator to ensure local arrangements are in place in compliance with IDG and USAID regulations, preparing pre-travel arrangements, monitoring ongoing travels; and processing expense statements and deliverables after the travel.
∎ Support to initiate purchase requests, update vendor lists, initiate RFQ, process PAFs, negotiate prices, conduct reference checks, issue purchase orders, and oversee the reception of materials/items.
∎ Keep tracking of service agreements/contracts to initiate modifications on time and as needed.
∎ Support vehicle logistics, regularly monitor, and track vehicle logbook.
∎ Collaborate with IT support for equipment checks.
∎ Manage office stationery and supplies, ensuring adequate stock levels at all times.
∎ Review Inventory list.
∎ Other duties operations as assigned.
∎ Deliverables:
∎ Finance and Operations Coordinator will be responsible for the following deliverables:
∎ Manage and properly document Event Logistics and Procurement
∎ Track service agreements/contracts
∎ Monthly Inventory and Stock List
∎ Petty Cash Book
∎ Monthly timesheets documentations
∎ Maintain updated leave tracker
∎ Properly file financial documents
∎ Prepare and deposit tax challans
∎ Maintain VAT coupon and Tax tracking
Additional Requirements:
∎ Practical work experience in travel management and logistics/operations.
∎ Proficiency in Microsoft Excel (including familiarity with formulas), preferably for finance and accounting purposes.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 15 Dec 2023
Company Information:
∎ 3 Dec 2023
∎ International Development Group
Category: Accounting/Finance
:
Deadline Expired on 15th Dec 2023
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