Finance & Admin Officer.

Job Description

Title: Finance & Admin Officer.

Company Name: The Bangladesh Red Crescent Society

Vacancy: 1

Location: Tangail

Experience:
∎ At least 5 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 19 Dec 2024

Education:
∎ Masters
∎ Master’s degree in commerce/finance, MBA major in finance/accounting.

Requirements:

Additional Requirements:
∎ At least 5 years of working experience in financial management including office administration.
∎ Having excellent skills in written, and verbal communication and time management.
∎ Able to maintain coordination and communication with donors, finance units, and relevant officials.
∎ Proficiency in advanced MS Word, Excel, PowerPoint, Browsing Internet, etc.
∎ Fluent in English and Bangla language with good Typing skills.
∎ Knowledge of using financial software (Tally software).
∎ Knowledge of Bangladesh Tax and VAT rules.
∎ Personal qualities:
∎ Adhere to the 7 fundamental principles of Red Cross and Red Crescent movement.
∎ Act at all times in accordance with the Code of Conduct and strong ethics with the ability to manage confidential data.
∎ Cultural sensitivity, Flexibility & adaptability, Team player, and gender sensitivity.
∎ Ability and willingness to travel and stay in the field.
∎ Work experience within the Red Cross and Red Crescent Movement will be preferable.
∎ Establish and ensure effective working relationships with members of the program team of BDRCS respective RC unit/IFRC, PNSs, etc.
∎ Adhere to the fundamental principles of Red Cross and Red Crescent
∎ Act at all times in accordance with the Code of Conduct
∎ Demonstrate honesty and a high level of integrity
∎ Assist the organization on occasion, in times of national, international, or local emergencies or major disasters
∎ Always work towards the promotion of RCRC Principles and Humanitarian Values in the communities
∎ At least 5 years of working experience in financial management including office administration.
∎ Having excellent skills in written, and verbal communication and time management.
∎ Able to maintain coordination and communication with donors, finance units, and relevant officials.
∎ Skills and abilities:
∎ Proficiency in advanced MS Word, Excel, PowerPoint, Browsing Internet, etc.
∎ Fluent in English and Bangla language with good Typing skills.
∎ Knowledge of using financial software (Tally software).
∎ Knowledge of Bangladesh Tax and VAT rules.
∎ Personal qualities:
∎ Adhere to the 7 fundamental principles of Red Cross and Red Crescent movement.
∎ Act at all times in accordance with the Code of Conduct and strong ethics with the ability to manage confidential data.
∎ Cultural sensitivity, Flexibility & adaptability, Team player, and gender sensitivity.
∎ Ability and willingness to travel and stay in the field.
∎ Work experience within the Red Cross and Red Crescent Movement will be preferable.
∎ Establish and ensure effective working relationships with members of the program team of BDRCS respective RC unit/IFRC, PNSs, etc.
∎ All Red Cross /Red Crescent staff and volunteers are required to:
∎ Adhere to the fundamental principles of Red Cross and Red Crescent
∎ Act at all times in accordance with the Code of Conduct
∎ Demonstrate honesty and a high level of integrity
∎ Assist the organization on occasion, in times of national, international, or local emergencies or major disasters
∎ Always work towards the promotion of RCRC Principles and Humanitarian Values in the communities
∎ Age Limit: 35 years (May be relaxed in case of potential candidate).

Responsibilities & Context:
∎ Implementing and monitoring the organization's compliance, coordinating compliance audit activities, and communicating expectations and reporting.
∎ Manage and update the books of accounts, ensure smooth functioning of the accounting systems, and record keeping of the program.
∎ Store and preserve all the valuable and necessary documents and records related to program accounting.
∎ Maintain Accounting Software for Project Accounts and update regular posting where necessary.
∎ Prepare monthly bank reconciliation reports and submit them on time.
∎ Make sure all the financial transactions are made as per BDRCS and donor financial policy.
∎ Maintain Fixed Asset Register and stock registers for the Program.
∎ Preserve all program-related documents/ records/ data including hard and soft copy back-up.
∎ Prepare monthly cash forecasts and monthly & periodical financial statements.
∎ Support program team in preparing monthly cash forecasts, monthly & periodical financial statements, etc.
∎ Assist and cooperate with Internal and External audits of the Program.
∎ Review bills and vouchers received from Program staff in line with organizational policies and agreed budget and ensure submission of bills on time.
∎ Ensure the VAT & Tax compliance with the government rules.
∎ Generate regular financial reports for internal and external stakeholders.
∎ Provide financial updates during project meetings and presentations.
∎ Process payroll and related activities accurately and in a timely manner.
∎ On a regular basis visit project location/field to monitor financial and administrative issues.
∎ Manage office supply stock, and place orders including expense report preparation and office budget.
∎ Organize a filing system for important and confidential office documents.
∎ Provide assistance to the Program team to maintain monthly work plan of program activities.
∎ Oversee general administrative functions related to the project.
∎ Maintain asset register as per the organizational rules.
∎ Maintain the HR related issues (Daily attendance; staff leave report, movement, time sheet etc.).
∎ Ensure compliance with organizational policies, donor requirements, and legal regulations.
∎ Coordinate with internal and external auditors & stakeholders as needed.
∎ Ensure compliance with tax regulations and other statutory requirements.
∎ S/he shall be accountable to the Accounts and Admin Assistant (NHQ), Project Manager, and DRR & Livelihood Coordinator.
∎ BDRCS in collaboration with the MoFA, Republic of Korea, KOICA, and IFRC is implementing the Integrated Flood Resilience Programme (IFRP: Phase-3 in Tangail district, Bangladesh. Therefore, BDRCS has initiated the hiring process to support the implementation of the project successfully. Currently Bangladesh Red Crescent Society is looking for a suitable Bangladeshi national for the mentioned position:
∎ Reporting to: Program Manager, IFRP Phase-III, DCRM Dept. BDRCS.
∎ Duration of Contract: Upto 31 August 2025.
∎ Job Location: Tangail Red Crescent Unit.
∎ Purpose of the position:
∎ The purpose of this position is to manage the finance and administration of the IFRP: Phase-3 through tracking the expenditure, procurement, and adjustment of day-to-day activities in line with the monthly, quarterly, and annual budget of the project in consultation and coordination with the Project Manager.
∎ Roles and Responsibilities:
∎ Financial role:
∎ Implementing and monitoring the organization's compliance, coordinating compliance audit activities, and communicating expectations and reporting.
∎ Manage and update the books of accounts, ensure smooth functioning of the accounting systems, and record keeping of the program.
∎ Store and preserve all the valuable and necessary documents and records related to program accounting.
∎ Maintain Accounting Software for Project Accounts and update regular posting where necessary.
∎ Prepare monthly bank reconciliation reports and submit them on time.
∎ Make sure all the financial transactions are made as per BDRCS and donor financial policy.
∎ Maintain Fixed Asset Register and stock registers for the Program.
∎ Preserve all program-related documents/ records/ data including hard and soft copy back-up.
∎ Prepare monthly cash forecasts and monthly & periodical financial statements.
∎ Support program team in preparing monthly cash forecasts, monthly & periodical financial statements, etc.
∎ Assist and cooperate with Internal and External audits of the Program.
∎ Review bills and vouchers received from Program staff in line with organizational policies and agreed budget and ensure submission of bills on time.
∎ Ensure the VAT & Tax compliance with the government rules.
∎ Generate regular financial reports for internal and external stakeholders.
∎ Provide financial updates during project meetings and presentations.
∎ Process payroll and related activities accurately and in a timely manner.
∎ On a regular basis visit project location/field to monitor financial and administrative issues.
∎ Administrative role
∎ Manage office supply stock, and place orders including expense report preparation and office budget.
∎ Organize a filing system for important and confidential office documents.
∎ Provide assistance to the Program team to maintain monthly work plan of program activities.
∎ Oversee general administrative functions related to the project.
∎ Maintain asset register as per the organizational rules.
∎ Maintain the HR related issues (Daily attendance; staff leave report, movement, time sheet etc.).
∎ Compliance and Accountability:
∎ Ensure compliance with organizational policies, donor requirements, and legal regulations.
∎ Coordinate with internal and external auditors & stakeholders as needed.
∎ Ensure compliance with tax regulations and other statutory requirements.
∎ S/he shall be accountable to the Accounts and Admin Assistant (NHQ), Project Manager, and DRR & Livelihood Coordinator.

Skills & Expertise:

Compensation & Other Benefits:
∎ Upto BDT. 45,000 (consolidated).

Employment Status: Full Time

Job Location: Tangail

Read Before Apply:

Departmental clearance will be required for internal candidates.

If you think you are competent enough for the position, please apply online before 5:00 pm, December 26, 2024.

BDRCS is an equal opportunity employer. Only shortlisted candidates will be notified for interview.

Company Information:
∎ The Bangladesh Red Crescent Society
∎ 684-686 Boro Mogh Bazar, Red Crescent Sarak | Dhaka-1217
∎ Red Cross - Red Crescent movement is the largest volunteer organization in the world. Bangladesh Red Crescent Society (BDRCS) is a national society of the movement, constituted on 31 March 1973 by the President`s Order No. 26 of 1973 with retrospective effect from 16 December 1971. This is the biggest humanitarian organization in Bangladesh. As an auxiliary to the government, the Society provides humanitarian assistance to the vulnerable people over the last 48 years and has undertaken a wide range of activities in humanitarian response, disaster management, health, capacity building and in promoting Red Cross/ Red Crescent ideals and principles.

Address::
∎ 684-686 Boro Mogh Bazar, Red Crescent Sarak | Dhaka-1217
∎ Red Cross - Red Crescent movement is the largest volunteer organization in the world. Bangladesh Red Crescent Society (BDRCS) is a national society of the movement, constituted on 31 March 1973 by the President`s Order No. 26 of 1973 with retrospective effect from 16 December 1971. This is the biggest humanitarian organization in Bangladesh. As an auxiliary to the government, the Society provides humanitarian assistance to the vulnerable people over the last 48 years and has undertaken a wide range of activities in humanitarian response, disaster management, health, capacity building and in promoting Red Cross/ Red Crescent ideals and principles.

Application Deadline: 26 Dec 2024

Category: Accounting/Finance