Executive Personal Assistant to Founder – Finance & Operations (Female Candidate Preferred)

Job Description

Title: Executive Personal Assistant to Founder – Finance & Operations (Female Candidate Preferred)

Company Name: Affpilot

Vacancy: 1

Age: 24 to 50 years

Job Location: Dhaka (Mirpur)

Salary: Tk. 15000 - 25000 (Monthly)

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): Software Company, Artificial Intelligence (AI) Startup, Business-to-Business (B2B) Software and Services Startup

• At least 2 years
• The applicants should have experience in the following business area(s): Software Company, Artificial Intelligence (AI) Startup, Business-to-Business (B2B) Software and Services Startup

• Age 24 to 50 years
• Only Female

Role Overview

We are hiring a disciplined and highly responsible Executive Assistant to the Founder who will manage daily financial clarity, operational execution, and founder-level task delegation.

This role combines finance tracking, structured execution, and direct founder support.

You will work closely with the founder and handle delegated responsibilities across accounts, coordination, reporting, and operational follow-ups.

This is not a clerical role.
This is a high-trust, high-accountability position.

Core Responsibilities

1️⃣ Daily Accounting & Financial Clarity (Primary Responsibility)

• Maintain daily transaction entries

• Track bank-wise balances

• Monitor cash in hand and online wallets

• Record income, expenses, and internal transfers

• Update financial sheets every day without delay

• Ensure zero missing entries and zero mismatch
  
  

Founder should be able to ask at any moment:
“What is our total available balance at this moment?”

And receive an instant, accurate answer.

2️⃣ Bank & Transaction Oversight

• Maintain structured bank-wise balance sheet

• Track incoming and outgoing transactions

• Monitor pending or delayed payments

• Reconcile bank statements regularly

• Flag discrepancies immediately

3️⃣ Expense Control & Reporting

• Categorize expenses properly
  
  

• Prepare:
  
  

  • Daily summary
    

  • Weekly snapshot
    

  • Monthly overview
    

• Highlight unusual spending
  

• Assist in basic budgeting discipline
  

4️⃣ Founder-Level Task Delegation & Execution

• Convert founder instructions into structured tasks

• Break tasks into actionable steps

• Assign tasks to team members or freelancers

• Follow up consistently until completion with proof

• Maintain task status and progress tracking
  

You will handle many delegated tasks from the founder.
Professional maturity and ego-free execution are essential.

5️⃣ Documentation & Information Management

• Maintain organized financial records
  
  

• Track operational decisions
  
  

• Keep structured logs of important updates
  
  

• Ensure all information is retrievable and clean
  
  

Required Skills

Tools & Technical

• Strong command of Google Sheets
  
  

• Comfortable with Google Docs
  
  

• Able to use ChatGPT effectively for problem-solving
  
  

• Basic understanding of:
  
  

  • Income vs Expense
    
    

  • Cash flow
    
    

  • Bank reconciliation
    
    

Programming knowledge is a strong advantage.
CSE background is preferred but not mandatory.

Execution & Communication

• Clear written communication (Bangla + basic English)
  
  

• Strong follow-up ability
  
  

• Daily reporting habit
  
  

• Independent problem-solving mindset
  
  

• Comfortable working directly under founder supervision
  
  

🧬 Personal Traits (Non-Negotiable)

• Highly disciplined
  
  

• Detail-oriented
  
  

• Honest and trustworthy
  
  

• Calm under pressure
  
  

• Commitment over convenience
  
  

• Ego-free and execution-focused
  
  

• Takes responsibility for numbers and outcomes
  
  

👩 Candidate Preference

Female candidates preferred.
Male candidates are also encouraged to apply.

🚫 Not a Fit If You

• Delay daily updates
  
  

• Avoid follow-ups
  
  

• Get uncomfortable with accountability
  
  

• Need repeated reminders
  
  

• Prioritize mood over commitment
  
  

⏱ Work Style

• Direct communication
  
  

• High accountability
  
  

• Structured systems
  
  

• Founder-facing role
  
  

• Fast-paced execution
  
  

📈 Growth Path

• Exposure to real business finance
  
  

• Founder-level strategic learning
  
  

• Opportunity to grow into:
  
  

  • Operations Manager
    
    

  • Finance Lead
    
    

  • Chief of Staff (Long term)
    
    

🧪 Selection Process

• Practical accounting task
  
  

• Spreadsheet logic test
  
  

• Execution-based trial assignment
  
  

• Final discussion with founder
  
  

📝 Final Note

This role exists to bring financial clarity and operational structure to the founder’s office.

If you value discipline, responsibility, execution, and growth — apply