Officer/Senior Officer, Procurement, HCMP

Job Description

Title: Officer/Senior Officer, Procurement, HCMP

Company Name: BRAC

Vacancy: --

Age: At least 18 years

Job Location: Cox`s Bazar, Cox`s Bazar (Ukhia)

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Bachelor/Honors

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Age At least 18 years

• Graduate from any UGC approved university or institute.

• BBA in Supply Chain or any relevant subject.

  Knowlegde:

• Proven understanding of system knowledge, procurement, warehousing, and supply chain management

• Knowledge of data management

  Skills:

• Excellent computer skills in Microsoft Office programs (MS Word, PowerPoint, Excel)Excellent communication skills

• Strong presentation skills

  Competencies:

• Ability to manage a varied workload, work under pressure, prioritize tasks, and meet deadlines

• Self-motivated, flexible, and adaptable to organizational needs

• Focused on delivering results through calculated risk-taking and problem-solving approaches

• Awareness of gender equality and diversity

• Strong interpersonal and intercultural skills

BRAC is an international development organisation founded in Bangladesh in 1972 that partners globally with over 100 million people living with inequality and poverty to create opportunities to realise their potential.

This position will act as the focal point to have responsibilities of purchasing goods & services as required by all programmes/ sectors/ projects of Humanitarian Crisis Management Programme (HCMP) under the supervision of Manager, Procurement.

MAJOR RESPONSIBILITIES:

• Assist in preparing procurement requisition, including specifications and other relevant fields in it.

• Prepare and send RFQ to potential bidders in applicable case, collect quotation within timeline, bid evaluation, commercial evaluation, delivery follow up, bill management etc.

• Visit to market to identify potential suppliers (if necessary). In some cases spot quotation needs to take for emergency goods procurement, post factor approval etc.

• Assist HCMP programme team and follow up with the vendors for supplies.

• Check and record bills according to requisition and ensuring compliance in bill processing.

• Ensure maximum satisfaction of the stakeholders by providing right products at the right time at the right place at right cost.

• Ensure cost effectiveness & cost efficiency together with a range of additional benefits including improved supplier performance, improved quality of service and total cost of performance along with risk management.

• Ensure compliance and make sure all procurement activities of HCMP are conducted following the HCMP procurement guideline.

• Negotiate with vendors’ prior approval and prepare purchase order with necessary terms and conditions for signature.

• Prepare a list of potential suppliers.

  Safeguarding:

• Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

• Mobile bill

• Weekly 2 holidays

• Festival Bonus

• Health & Life Insurance

• Paternity/ Maternity leave

• Others as per Organisation policy