Officer / Sr. Officer (HR & Admin)

Job Description

Title: Officer / Sr. Officer (HR & Admin)

Company Name: Manabik Shahajya Sangstha (MSS)

Vacancy: 2

Age: at most 35 years

Location: Dhaka

Salary: Negotiable

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 4 Feb 2025

Education:
∎ Master in Business Administration (major in HRM) or Master in Management/ Public Administration/ any other related subject from any UGC approved university.
∎ PGD in HRM will get preference. No 3rd Class/equivalent CGPA will be considered.
∎ At least 3 years(s) for Officer / or, at least 5 year(s) for Sr. Officer in HR & Admin Department in any reputed organization.
∎ Applicants with similar experience in any NGO setup will get preference.
∎ Age limit may be considered for more experienced candidates.
∎ Master in Business Administration (major in HRM) or Master in Management/ Public Administration/ any other related subject from any UGC approved university.
∎ PGD in HRM will get preference. No 3rd Class/equivalent CGPA will be considered.
∎
∎ Experience
∎ At least 3 years(s) for Officer / or, at least 5 year(s) for Sr. Officer in HR & Admin Department in any reputed organization.
∎ Applicants with similar experience in any NGO setup will get preference.
∎ Age limit may be considered for more experienced candidates.

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ Job Location: Dhaka, Head Office
∎ Strong written and verbal communication skills both in Bengali and English.
∎ Sound knowledge at Microsoft Office Package.
∎ Coordination and Networking.
∎ Ability to work independently under pressure and meet deadlines with minimal supervision.
∎ Excellent organizational skills to manage multiple tasks efficiently and prioritize workload.
∎ Analytical mindset with a proactive approach to problem-solving and continuous improvement.
∎ Strong interpersonal and negotiation skills with a focus on employee engagement and retention.
∎ Self-motivated, detail-oriented, and able to work in a fast-paced environment.
∎ Sound knowledge of Bangladesh Labor Act 2006 and its latest amendments.
∎ Job Location: Dhaka, Head Office
∎ Strong written and verbal communication skills both in Bengali and English.
∎ Sound knowledge at Microsoft Office Package.
∎ Coordination and Networking.
∎ Ability to work independently under pressure and meet deadlines with minimal supervision.
∎ Excellent organizational skills to manage multiple tasks efficiently and prioritize workload.
∎ Analytical mindset with a proactive approach to problem-solving and continuous improvement.
∎ Strong interpersonal and negotiation skills with a focus on employee engagement and retention.
∎ Self-motivated, detail-oriented, and able to work in a fast-paced environment.
∎ Sound knowledge of Bangladesh Labor Act 2006 and its latest amendments.

Responsibilities & Context:
∎ Work with department heads to identify hiring needs, post job openings, screen resumes and conduct initial interviews to ensure quality recruitment.
∎ Coordinate interview schedules, maintain a talent pipeline and ensure all hiring processes comply with company policies.
∎ Prepare and issue offer letters, verify documents, conduct background checks and ensure a seamless onboarding experience for new hires.
∎ Facilitate workstation setup, system access and mentor assignments to help new employees integrate smoothly.
∎ Assist in performance appraisals by maintaining evaluation records, supporting KPI setting and ensuring timely feedback collection.
∎ Plan and implement employee engagement initiatives, address grievances and develop retention strategies to enhance job satisfaction.
∎ Assist in payroll processing, attendance tracking and benefits administration, including medical insurance and provident funds.
∎ Identify skill gaps, coordinate training programs and track training effectiveness for employee development.
∎ Ensure compliance with labor laws, update HR policies, maintain employee records and assist in audits.
∎ Manage resignation processes, conduct exit interviews and oversee clearance formalities to ensure smooth transitions.
∎ Job Summary: MSS is looking for a highly proactive and skilled professional to recruit as Officer / Sr. Officer (HR & Admin). This is an important entry-level position to contribute at MSS's growth and development by providing services with the existing HR team. This position is expected to perform and ensure smooth operation of day to day HR operations of the organization including recruitment, joining, onboarding, performance appraisal, employee retention, etc. The position is based in Dhaka and requires field visits on official purpose.
∎
∎ Major responsibilities include (but are not limited to):
∎ Work with department heads to identify hiring needs, post job openings, screen resumes and conduct initial interviews to ensure quality recruitment.
∎ Coordinate interview schedules, maintain a talent pipeline and ensure all hiring processes comply with company policies.
∎ Prepare and issue offer letters, verify documents, conduct background checks and ensure a seamless onboarding experience for new hires.
∎ Facilitate workstation setup, system access and mentor assignments to help new employees integrate smoothly.
∎ Assist in performance appraisals by maintaining evaluation records, supporting KPI setting and ensuring timely feedback collection.
∎ Plan and implement employee engagement initiatives, address grievances and develop retention strategies to enhance job satisfaction.
∎ Assist in payroll processing, attendance tracking and benefits administration, including medical insurance and provident funds.
∎ Identify skill gaps, coordinate training programs and track training effectiveness for employee development.
∎ Ensure compliance with labor laws, update HR policies, maintain employee records and assist in audits.
∎ Manage resignation processes, conduct exit interviews and oversee clearance formalities to ensure smooth transitions.
∎

Skills & Expertise:

Compensation & Other Benefits:
∎ After confirmation: BDT 36,745 - 41,268 per month (for Senior officer Position), BDT 27, 900 - 33,570 per month (for Officer Position) (negotiable during the probation period).
∎ T/A, Mobile bill, Tour allowance, Medical allowance, Contributory Provident fund, Gratuity, Two festival bonuses in a year, yearly increment, special "Staff Welfare Fund" to cover health expenses for self and family. The death benefit from a Special "Staff Welfare Fund". Stipend facility for meritorious children.
∎ After confirmation: BDT 36,745 - 41,268 per month (for Senior officer Position), BDT 27, 900 - 33,570 per month (for Officer Position) (negotiable during the probation period).
∎ T/A, Mobile bill, Tour allowance, Medical allowance, Contributory Provident fund, Gratuity, Two festival bonuses in a year, yearly increment, special "Staff Welfare Fund" to cover health expenses for self and family. The death benefit from a Special "Staff Welfare Fund". Stipend facility for meritorious children.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka

Job Highlights:
∎ Recruitment Ref. No: MSS/HR & ADMIN/RECRUITMENT/2025-03.
∎ Recruitment Ref. No: MSS/HR & ADMIN/RECRUITMENT/2025-03.

Read Before Apply:

Please read the job description carefully. Do not apply unnecessarily if it does not match with your profile and interest. Only short listed candidates will be contacted for the selection process. Selection will be made on rolling basis and purely on merit.

Apply Instructions

If you fulfill our requirements and think yourself confident as the best fit, you are requested to send your CV (including two professional references) along with a cover letter (CV & cover letter should be in one MS Word or PDF file) addressed to the Executive Director, MSS through e-mail to: [email protected] or Apply online on or before February 20, 2025.

Please mention the position applied for in the subject line of the e-mail. We treat all applications for employment on their merits. Any persuasion will disqualify the candidature. MSS reserves the right to cancel any application. Only short-listed candidates will be invited to the selection process.

Apply Procedure:

Email your CV:
∎ Send your CV to the given email [email protected]

Company Information:
∎ Manabik Shahajya Sangstha (MSS)
∎ SEL Centre (3rd Floor), 29, West Panthapath, Dhaka-1205.
∎ Manabik Shahajya Sangstha (MSS), a leading national level non-governmental organization, was established by a group of students of Dhaka Residential Model School/ College and later of the University of Dhaka in 1974 with the aim to provide succor to the underserved flood-stricken people. Thereafter, MSS started to empower the disadvantaged people by making resources available to them through microcredit, health and nutrition services, eliminating preventable blindness; promoting food security, women and child rights, good governance, non-formal primary education, among others.

Address::
∎ SEL Centre (3rd Floor), 29, West Panthapath, Dhaka-1205.
∎ Manabik Shahajya Sangstha (MSS), a leading national level non-governmental organization, was established by a group of students of Dhaka Residential Model School/ College and later of the University of Dhaka in 1974 with the aim to provide succor to the underserved flood-stricken people. Thereafter, MSS started to empower the disadvantaged people by making resources available to them through microcredit, health and nutrition services, eliminating preventable blindness; promoting food security, women and child rights, good governance, non-formal primary education, among others.

Application Deadline: 20 Feb 2025

Category: NGO/Development