Officer / Assistant Officer (Admin & Procurement)

Job Description

Title: Officer / Assistant Officer (Admin & Procurement)

Company Name: Manabik Shahajya Sangstha (MSS)

Vacancy: 02

Age: At most 35 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 2 to 3 years
• The applicants should have experience in the following business area(s): NGO,Development Agency,Micro-Credit

• Bachelor of Business Administration (BBA)

Bachelorʼs degree in Business Administration, Management, or any relevant field from a reputed university. Professional courses in Supply Chain Management will give an advantage.

• 2 to 3 years
• The applicants should have experience in the following business area(s): NGO,Development Agency,Micro-Credit

• Age At most 35 years

• Preferably 2-3 years of experience in a similar administrative & procurement role.

• Prior experience in procurement, store management, vehicle management, travel management, and printing/publications will be preferred.

Job Summary: The Officer (Admin) is an important role responsible for overseeing the day-to-day administrative operations of MSS, including handle procurement, store management and vehicle management, travel management, printing & publications, office stationery, record keeping, and documentation. The officer will ensure smooth functioning and compliance with organizational policies.

Key Responsibilities:

Key Responsibilities include (but are not limited to)

Vehicle Management:

• Manage vehicle allocation, maintenance, and ensure proper utilization of all the vehicles.

• Keep accurate records of vehicle usage, fuel consumption, and maintenance schedules.

• Coordinate with drivers for timely transportation services for staff and official purposes.

Procurement & Store Management:

• Manage the procurement of office supplies, equipment, and services in line with organizational needs.

• Maintain records of purchased goods and services, ensuring adequate stock levels. Oversee the proper storage and distribution of materials and supplies.

Printing & Publications:

• Coordinate printing and publication tasks such as newsletters, brochures, annual reports, and other materials.

• Ensure timely and quality printing and distribution to the relevant field offices & departments and external stakeholders.

Record Keeping, Documentation & Maintenance:

• Maintain an organized filing system of administrative records, reports, and documentation.

• Manage office equipment, ensuring timely repairs and replacements as needed.

• Supervise external vendors providing maintenance and security services.

Coordination & Event Management:

• Assist in organizing internal meetings, trainings, and events.

• Coordinate logistics for company events, including venue setup and catering arrangements.

Health & Safety Compliance:

• Ensure that the office environment adheres to health and safety regulations.

• Organize fire safety drills and provide staff with necessary safety information and resources.

Others:

• Perform any other tasks assigned by the management to support smooth administrative operations.

Compensation & Other Benefits:

After confirmation:

• BDT 22,486 - 25,300  per month (for Assistant Officer Position), BDT 27,900 - 31,500 per month (for Officer Position) (negotiable during the probation period).

• T/A, Mobile bill, Tour allowance, medical allowance, Contributory Provident fund, Gratuity, Two festival bonuses in a year, yearly increment, special "Staff Welfare Fund" to cover health expenses for self and family. The death benefit from a Special "Staff Welfare Fund". Stipend facility for meritorious children.