Officer, Admin & Accounts, UCEP Training Institute (UTI), Sylhet
Job Description
Title: Officer, Admin & Accounts, UCEP Training Institute (UTI), Sylhet
Company Name: UCEP Bangladesh
Vacancy: 01
Job Location: Sylhet
Employment Status: Full-time, Contractual
Educational Requirements:
∎ Minimum Bachelor’s degree preferably in Accounting/ Finance/ Business Administration/ Business Management.
Experience Requirements:
∎ At least 2 year(s)
Job Responsibilities:
∎ Administrative:
∎ To contribute in ensuring adherence to all policies of UCEP Bangladesh including those which are related to administration.
∎ To assist in processing all sorts of requisitions in a compliant and timely manner.
∎ To contribute to planning and preparing regarding procurement of services/goods by following the procurement policy of the organization and relevant national laws and rules.
∎ To assist in communicating and coordinating with vendors/suppliers/consultant/contractor for awarding works and coordinating the delivery process.
∎ To check/ensure quality and quantity of goods/services/consultancies delivered by vendor/contractor as per requirement/contract and process the payment requests.
∎ To ensure proper documentation (in soft and hard copy) of all documents relating to administrative and procurement processes.
∎ To assist in ensuring repair, maintenance, utility management, safety and security management of UTI, and other establishment as decided by the office.
∎ To assist in ensuring legal compliances of UTI’s assets with necessary guidance from supervisor and support from other department.
∎ To assist in keeping all records of UTI assets and properties (including land/space deeds, designs, approvals, etc.) and ensure payment of all taxes and bills in time.
∎ To assist in coordinating the rentals of UTI facilities, prepare invoices and collect bills.
∎ To assist in periodic checking of all assets and inventory of UTI.
∎ To enlist, update (periodic) and ensure usage of the vendors list of UTI.
∎ To assist in providing compliant, quality and cost-effective support in various events/visits of UTI.
∎ To assist in maintaining a visit/duty roaster, guests’ comments books etc. for visiting entities of UTI and to provide necessary guidance to the concerned personnel about ensuring compliant, quality and cost-effective administrative functions.
∎ To assist in coordinating the maintenance/construction works of UTI.
∎ To develop an annual work schedule to ensure proper functioning and maintenance of all assets, establishments, utility services etc. and ensure its implementation.
∎ Accounts:
∎ To ensure that all financial and accounting functions of UTI and all its entities comply with relevant UCEP Bangladesh and national financial management and compliance related policies/laws etc..
∎ To ensure proper use and management of Enterprise Resource Planning (ERP), Quick Book, Tally and other automated tools and software for financial and accounts management.
∎ To maintain proper (electronic and hard copy) record keeping, books of accounts and ensure full transparency of decision making regarding accounts related issues.
∎ To prepare invoices and vouchers with reference to numbers and relevant supporting documents in compliance with UCEP Bangladesh/ UTI policies.
∎ To ensure proper posting of transaction in the accounting software under appropriate accounts head / budget code / project code.
∎ To ensure strict compliance, proper approval and documentation for disbursement of payments to vendors / clients etc.
∎ To provide necessary support for effective and efficient management of advances and loans to different staff/ events/ projects.
∎ To prepare event/ project wise accounting of expenses following approved budget.
∎ To provide necessary support and cooperation for auditing by the internal / external / other audit teams.
∎ To provide necessary support for effective coordination with Finance, HRM&D and Administration and other departments of UCEP Bangladesh as necessary for efficient management of financial functions of UTI.
∎ To ensure proper documentation both in electronic and hard copies of all financial records.
∎ To assist in all asset related transactions, its proper recording and verify updated inventory records of all assets in coordination with relevant teams.
∎ To rigorously vet all bills, papers and documents before disbursement and voucher/ invoice preparation.
∎ To maintain day-to-day accounts including petty cash management.
∎ To assist for banking related activities and prepare monthly bank reconciliation on time.
∎ To prepare purchase documents, ensure timely procurement and supply of Training Material, training tools/equipment and other materials and services.
∎ To ensure timely submission of all utility bills, rentals and other government payments.
∎ Promote and contribute to ongoing efforts towards gender equity & equality, child/staff protection & safeguard, inclusiveness, accessibility and discrimination free environment in the workplace and operations/activities/plans. In applicable cases, ensure that necessary budget allocation is there and in KPIs these issues are reflected regarding employees under supervision.
∎ To carry out any other relevant tasks assigned by supervisor as and when necessary.
Additional Requirements:
∎ Age at most 30 years
∎ Minimum 02 years of relevant professional experience in managing accounts and admin operations in a reputed organization.
∎ Experience of dealing with procurements and sound knowledge on Tax and VAT.
∎ Excellent fluency in both Bangla and English.
∎ Excellent computer operating skills & conversant with MS Office package.
∎ Familiarity with different ERP modules and accounting software’s.
∎ Self-motivated, adaptable, team player and passion for social development works.
∎ Ability and willingness to travel.
∎ Management has the right to make exceptions based on qualifications.
Salary: Negotiable
Compensation & Other Benefits:
∎ As per organizational policy.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 6 Jan 2022
Company Information:
∎ 28 Dec 2021
∎ UCEP Bangladesh
∎ Address : Plot No 2 & 3, Mirpur-2, Dhaka - 1216
∎ Web : www.ucepbd.org
∎ Business : UCEP Bangladesh is a non-profit and non-government organization working with the motto “help to learn, skills to earn”! It serves children and youth and its programme includes second chance education, Technical Vocational Education and Training (TVET), support for job placement and advocacy for ensuring increased employability and Decent Work. UCEP Bangladesh has special focus on inclusion therefore, gives priority to the underprivileged. At present, UCEP Bangladesh works in 10 districts of the country. To learn more, please visit www.ucepbd.org.
Category: NGO/Development
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