Office Assistant
Job Description
Title: Office Assistant
Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)
Vacancy: 1
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Bachelor degree in any discipline
Job Responsibilities:
∎ Write and/or check official letters, reports and other documents related to the Mission
∎ Arrange and confirm appointments, keep a diary of absences, meetings, and holidays up to date
∎ Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence
∎ Take and prepare minutes of meetings
∎ Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients
∎ Monitor the person in charge of the mail, check the receipts, as well as the courier company, and perform billing for services rendered
∎ Manage office stationery supply and place orders on time to avoid running out of stock
∎ Supervise the printing of copies and binding of documents
∎ If the absence of a receptionist, welcome guests, and visitors, ensuring that the reception area is in good, clean condition
∎ Inform supervisors in the case of any incident / problem
∎ Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.
∎ Help HR Assist on translating internal documents (bulletin, notes, announcements ...)
∎ Assist HR Assist with pay slip distribution to staff
∎ Help HR Assist with the cleaner's supervision
∎ Collect requests from staff and inform HR Assist (end of the day, unless urgent) for processing those
∎ Execute suppliers' payments - cash and cheque
∎ Execute all other cheque payments via bank appointment
∎ Food pot payments collection
∎ Daily Worker tracking
Additional Requirements:
∎ Essential to have a Graduation or Honors Degree (degree in any discipline related to admin duties, such as Accounting, Management, and Administration)
∎ Experience Desirable working experience of two years in similar roles
∎ Essential have proficiency in Bangla and English (writing, reading, and speaking)
∎ Essential have computer literacy (word, excel and internet)
Salary: Tk. 37020 (Monthly)
Compensation & Other Benefits:
∎ Medical allowance, Weekly 2 holidays
∎ Festival Bonus: 2
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 12 Sep 2022
Company Information:
∎ 5 Sep 2022
∎ Medecins Sans Frontieres/ Doctors Without Borders (MSF)
∎ Address : 5th Floor, Khawaja Palace, Plot N. 76, Ro-11, Banani, Dhaka-1213, Bangladesh.
∎ Business : Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in over 80 countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.
Category: NGO/Development
