Job Description
Title: MIS and Documentation Officer Under SMART Project
Company Name: PABNA PROTISHSRUTI
Vacancy: 01
Age: at most 35 years
Location: Pabna (Atgharia, Pabna Sadar ...
Minimum Salary: Tk. 50000 (Monthly)
Experience:
∎ At least 3 years
Published: 21 Jan 2025
Education:
∎ The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.
∎ The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.
Requirements:
Additional Requirements:
∎ Age at most 35 years
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
∎ Strong analytical capacity using SPSS/STATA would be and added advantage;
∎ Good interpersonal and communication skills.
∎ The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
∎ Candidate having relevant experience of working in donor-funded projects would be preferred.
∎ Experience of working in enterprise development related projects will be an added advantage.
∎ Strong technical knowledge in reporting through online-based management information system;
∎ Excellent competency in working with MS Office packages;
∎ Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
∎ Strong analytical capacity using SPSS/STATA would be and added advantage;
∎ Good interpersonal and communication skills.
∎
Responsibilities & Context:
∎ To promote the adoption of RECP practices.
∎ To increase technical knowledge and capacity of MEs for producing diversified loom product.
∎ To introduce modern machineries and technologies in the cluster for improved production.
∎ To expand circular economic activities in the field
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the Pabna Protishsruti.
∎ Pabna Protishsruti is going to implement a sub-project titled ‘Promoting sustainable growth in Loom sub-sector through RECP practices’ as part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ Project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under Loom sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and Pabna Protishsruti. Promoting sustainable growth in Loom sub-sector through RECP practices.
∎ Sub-project Objectives:
∎ To promote the adoption of RECP practices.
∎ To increase technical knowledge and capacity of MEs for producing diversified loom product.
∎ To introduce modern machineries and technologies in the cluster for improved production.
∎ To expand circular economic activities in the field
∎ Sub-project Working Areas:
∎ The sub-project will cover Pabna Sadar, Sujanagar, Atgharia and Santhia upazila under Pabna districts.
∎ Duration:
∎ The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.
∎ Responsibilities:
∎ The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:
∎ Monitoring, Data Collection and Record Keeping:
∎ Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
∎ Monitor the implementation of project-level activities by visiting the fields frequently;
∎ Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
∎ Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
∎ Proper archiving/preservation of collected data to meet the periodic data needs;
∎ Data Verification, Entry and Cleaning:
∎ Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
∎ Implement the real-time data collection using tab/mobile applications;
∎ Input verified data into relevant databases or software systems;
∎ Perform data cleaning to remove duplications, errors, or inconsistencies;
∎ Ensure that the integrity of data is maintained throughout the entry process;
∎ MIS Reporting and Documentation:
∎ Maintain organized and accessible records of all data and activities;
∎ Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
∎ Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
∎ Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
∎ Capture key lessons, document best practices and case stories;
∎ Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.
∎ Other Responsibilities:
∎ Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
∎ Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the Pabna Protishsruti.
Compensation & Other Benefits:
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
∎ Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization's policy.
∎ Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.
Workplace:
∎ Work at office
Employment Status: Full Time
Job Location: Pabna (Atgharia, Pabna Sadar, Sathia, Sujanagar)
Apply Procedure:
Hard Copy:
∎ Interested candidates should submit their complete CV with 2 recent passport size photographs, photocopies of educational qualifications (all certificates), photocopies of National Identity Card, experience certificates and contact (mobile) number to the Executive Director at the following address by 5:00 PM on 06/02/2025. The name of the post must be clearly mentioned on the envelope. Only short-listed candidates will be called for the interview.
∎ Application address: Pabna Protishsruti, House # A/5, Block- J, Radhanagar (East Side of Pabna Alia Masrasha), pabna- 6600.
∎ Women are actively encouraged to apply.
Company Information:
∎ PABNA PROTISHSRUTI
∎ Head Office : House # A/5, Block- J, Radhanagar
(East Side of Pabna Alia Madrasha)
Pabna- 6600. Bangladesh.
∎ Pabna Protishsruti is Non-Government Voluntary Development Organization. The organization gained experience in work with Local Government Organization (LGIs) such as Upazila Parishad, Pourashava, Union Parishad and other Community Based organizations (CBOs) through its different socio-economic development projects and programs. The organization has been playing its role as integrated development service provider among the helpless, needy, powerless and non-employed women as well as men to strengthen their capacity in decision making, leadership quality development, create scope of employment through income generating activities (IGA) an empowerment towards sustainability
Address::
∎ Head Office : House # A/5, Block- J, Radhanagar
(East Side of Pabna Alia Madrasha)
Pabna- 6600. Bangladesh.
∎ Pabna Protishsruti is Non-Government Voluntary Development Organization. The organization gained experience in work with Local Government Organization (LGIs) such as Upazila Parishad, Pourashava, Union Parishad and other Community Based organizations (CBOs) through its different socio-economic development projects and programs. The organization has been playing its role as integrated development service provider among the helpless, needy, powerless and non-employed women as well as men to strengthen their capacity in decision making, leadership quality development, create scope of employment through income generating activities (IGA) an empowerment towards sustainability
Read Before Apply: Please apply only who are fulfilling all the requirements of this job
Application Deadline: 6 Feb 2025
Category: NGO/Development
