Manager, Branch Operations, HCMP

Job Description

Title: Manager, Branch Operations, HCMP

Company Name: BRAC

Vacancy: --

Age: at least 18 years

Location: Cox's Bazar (Teknaf, Ukhia)

Maximum Salary: Negotiable

Experience:
∎ At least 6 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 9 Dec 2024

Education:
∎ Master’s/ Bachelor degree in any discipline from any reputed university

Requirements:

Additional Requirements:
∎ Age at least 18 years
∎ Experience in Branch Operation, General Management, Administration & Logistics and Office Management or any other relevant field in NGO.

Responsibilities & Context:
∎ Provide necessary guidelines to Senior Branch Manager in coordination with different stakeholders e.g. CiCs, UNO, UP Chairman for disseminating necessary approvals (FD6/7, NOC Certifications, Donor Approvals), taking approvals from Govt. Officials before going for implementation and ensure smooth implementations at camp level of projects of HCMP.
∎ Support, guide and supervise and provide necessary instructions & general circulation, or any message from senior management to Senior Branch Managers so as to achieve operational goals in field and branch operations.
∎ Plan on operational activities monthly, quarterly, and yearly to support all projects in execution of projects’ activities in Area Level.
∎ Plan and adopt strategic approach to ensure admin and logistic supports to all projects in Area level.
∎ Assist Lead-Admin and Operations in formulating operational policies and strategies.
∎ Participate in formulating or modifying HCMP overall strategies/ policies/ SOPs as asked or instructed by HCMP Management.Manage the Area office operation:
∎ Oversee all administrative activities of the area offices, and branch offices.
∎ Guide and supervise the Branch Managers so as to accomplish the goals and objectives of operations at Cox's Bazar HCMP.
∎ Approve Branch Managers leave, bill vouchers of procurement, if and when necessary.
∎ Ensure justification of reports of Audit and Monitoring Team in relation with Branch Operation and confirm reply if and when necessary.
∎ Ensure approval of residence/ office/ warehouse contract at branch level from Lead-Admin and Operations.
∎ Ensure effective maintenance of compliance issues at area offices, branch offices and BRAC residences.
∎ Visit branch offices on a regular basis to ensure smooth branch operation in the field.
∎ Monitoring Branch operation and guide the branch managers if and when corrective actions need to be taken.Branch Office Management and Reporting:Tasks on HR issues:
∎ Guide Senior Branch Managers in effective disbursement of HR related papers if and when necessary.
∎ Guide operation team in the field on policy and procedures of BRAC with assistance from HRD.
∎ Guide Senior Branch Managers to complete and providence of any reports requested & asked by HRD.Finance & Accounts:
∎ Check and authorize/ approve bill vouchers as per Table of Authority.
∎ Monitor, guide, and support Branch Accounts Operation and also provide necessary guidelines to Senior Branch Managers in this regard.Procurement:
∎ Ensure adequate support to the Programme and Procurement team for faster procurement, quality assurance of product and services.
∎ Monitor and ensure effective procurement operation at branch level.Coordination with HCMP Programmes, GO, NGO and stakeholders:
∎ Ensure proper coordination of field activities during different visitors by guiding and delegating Senior Branch Managers.
∎ Attend important meetings in HCMP Regional Office, RRRC Office if and when necessary.
∎ Coordinate and ensure camp level projects and structural approvals from CiC and Site Management and guide Branch Managers accordingly.
∎ Ensure managing accommodation and renting field offices as per necessity.
∎ Coordinate with different organizations, law enforcing agencies, Local Government, Forest department and other NGOs if and when necessary.Safeguarding:
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.
∎ Purpose
∎ Ensure Identification of the need for operational supports and ensure accordingly to all projects to smoothen the implementation and to support effective and efficient accomplishment of all projects’ objectives. Ensure the scope of creating a sound work environment with utmost discipline among field staff with operational and administrative supports. Represent HCMP Management in the field to ensure BRAC values clearly adopted by HCMP staff in area level so as to add value in path of accomplishing all objectives of BRAC Humanitarian Crisis Management Programme under the supervision of Lead-Admin and Operations.
∎
∎ Responsibilities:
∎ Operational Planning and Implementation for the Effective Branch Operations:
∎ Provide necessary guidelines to Senior Branch Manager in coordination with different stakeholders e.g. CiCs, UNO, UP Chairman for disseminating necessary approvals (FD6/7, NOC Certifications, Donor Approvals), taking approvals from Govt. Officials before going for implementation and ensure smooth implementations at camp level of projects of HCMP.
∎ Support, guide and supervise and provide necessary instructions & general circulation, or any message from senior management to Senior Branch Managers so as to achieve operational goals in field and branch operations.
∎ Plan on operational activities monthly, quarterly, and yearly to support all projects in execution of projects’ activities in Area Level.
∎ Plan and adopt strategic approach to ensure admin and logistic supports to all projects in Area level.
∎ Assist Lead-Admin and Operations in formulating operational policies and strategies.
∎ Participate in formulating or modifying HCMP overall strategies/ policies/ SOPs as asked or instructed by HCMP Management.
∎
∎ Manage the Area office operation:
∎ Oversee all administrative activities of the area offices, and branch offices.
∎ Guide and supervise the Branch Managers so as to accomplish the goals and objectives of operations at Cox's Bazar HCMP.
∎ Approve Branch Managers leave, bill vouchers of procurement, if and when necessary.
∎ Ensure justification of reports of Audit and Monitoring Team in relation with Branch Operation and confirm reply if and when necessary.
∎ Ensure approval of residence/ office/ warehouse contract at branch level from Lead-Admin and Operations.
∎ Ensure effective maintenance of compliance issues at area offices, branch offices and BRAC residences.
∎ Visit branch offices on a regular basis to ensure smooth branch operation in the field.
∎ Monitoring Branch operation and guide the branch managers if and when corrective actions need to be taken.
∎
∎ Branch Office Management and Reporting:
∎ Tasks on HR issues:
∎ Guide Senior Branch Managers in effective disbursement of HR related papers if and when necessary.
∎ Guide operation team in the field on policy and procedures of BRAC with assistance from HRD.
∎ Guide Senior Branch Managers to complete and providence of any reports requested & asked by HRD.
∎ Finance & Accounts:
∎ Check and authorize/ approve bill vouchers as per Table of Authority.
∎ Monitor, guide, and support Branch Accounts Operation and also provide necessary guidelines to Senior Branch Managers in this regard.
∎ Procurement:
∎ Ensure adequate support to the Programme and Procurement team for faster procurement, quality assurance of product and services.
∎ Monitor and ensure effective procurement operation at branch level.
∎
∎ Coordination with HCMP Programmes, GO, NGO and stakeholders:
∎ Ensure proper coordination of field activities during different visitors by guiding and delegating Senior Branch Managers.
∎ Attend important meetings in HCMP Regional Office, RRRC Office if and when necessary.
∎ Coordinate and ensure camp level projects and structural approvals from CiC and Site Management and guide Branch Managers accordingly.
∎ Ensure managing accommodation and renting field offices as per necessity.
∎ Coordinate with different organizations, law enforcing agencies, Local Government, Forest department and other NGOs if and when necessary.
∎
∎ Safeguarding:
∎ Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

Compensation & Other Benefits:
∎ Mobile bill, Medical allowance, Weekly 2 holidays
∎ Festival Bonus: 2
∎ Health & Life Insurance
∎ Health & Wellness Facility
∎ Paternity/ Maternity leave and
∎ Others as per Organisation policy
∎ Mobile bill, Medical allowance, Weekly 2 holidays
∎ Festival Bonus: 2
∎ Health & Life Insurance
∎ Health & Wellness Facility
∎ Paternity/ Maternity leave and
∎ Others as per Organisation policy

Workplace:
∎ Work at office

Employment Status: Contractual

Job Location: Cox's Bazar (Teknaf, Ukhia)

Company Information:
∎ BRAC
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.
Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Address::
∎ BRAC 75 Mohakhali, Dhaka-1212, Bangladesh
∎ brac is an international development organisation founded in Bangladesh that partners with over 100 million people living with inequality and poverty globally to create sustainable opportunities to realise potential.Working at brac is not like any other job. It is a platform where you can bring about real change for people who need it the most. We are not just dreaming of a better world, we are building it. Join us to find the way.

Read Before Apply: Please apply only who are fulfilling all the requirements of this job

Application Deadline: 19 Dec 2024

Category: NGO/Development