Logistics Officer (Re-advertisement)

Job Description

Title: Logistics Officer (Re-advertisement)

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: 01

Job Location: Cox's Bazar (Teknaf)

Employment Status: Full-time

Educational Requirements:
∎ Master of Business Administration (MBA) in preferred in Logistics, Business related subjects

Experience Requirements:
∎ At least 2 year(s)
∎ The applicants should have experience in the following area(s): At least 1 years experience in the Humanitarian Response in Coxs bazar

Job Context:
∎ Friends in Village Development Bangladesh (FIVDB) is going to implement the Improved relations between Rohingya Refugees and Host Communities by joint protection of the shared environment with Rohingya and Host communities under its Humanitarian Preparedness and Response Program, Cox`s Bazar funded by the German Federal Ministry for Economic Cooperation and Development (BMZ), coordinated by Welthungerhilfe (WHH).
∎ The project aims to work with Forcibly Displaced Myanmar Nationals (FDMNs) and Host Communities in Camps 23, 24 and 27, as well as Nhilla and Baharchara Unions of Teknaf Upazila through increased social cohesion and safety. The project will set up a community-based protection mechanism for increased awareness of protection problems and improved access to protection services. Furthermore, the project will support FDMNs and Host Community members in assessing the risk in their immediate surroundings and in developing mitigation strategies. The project team will have to work in a very sensitive context in which the project should not lead to further conflicts between the different groups and in which the "Do-No-Harm" principle is essential. Moreover, the team will have to work closely with responsible duty bearers in the area to make sure that the structures created within the project are agreed upon by all actors and thus, can have a lasting impact.
∎ The duration of the project is 36 Months and the job is contractual for the project period with a 3 months` period of probation. The position will be recruited for implementing the project based at the Project Office at Nhila/ Baharchara Union of Teknaf, with substantial field activities at different camps and host community at Teknaf.

Job Responsibilities:
∎ Job Responsibilities:
∎ The Logistic Officer will be overall responsible for Manage the base supply for products and services and its effective management including procurement, travel & lodging arrangement, Logistic support for training/meeting/workshop, documentation and issue based decision making. The Logistic Officer will be responsible to support the delivery of a timely and appropriate response to the current crisis that builds strong links to the existing programs in Bangladesh. The specific focus areas of responsibility will include: preparation of Bid document, quotation form, quotation collection, CS work order and service contract agreement, and purchase of goods and services and provide as required and negotiation; communication with different units/departments. Provide leadership and coordination in the administrative, organizational planning, and budgeting. The Logistic Officer will also be responsible to manage the implementation of different projects supply for products and services for this specific response of the organization response team. Ensure that project implementation meets the global/organizational standards of emergency responses and donors' compliance aspects; ensure best value monitoring mechanism is established and functional to ensure quality implementation and downwards accountability.
∎ Duties and areas of responsibility:
∎ Master the Supply Chain Management and Procurement guideline as per policy.
∎ As per Donor compliance procurements are followed accordingly.
∎ Collaborate with key persons to ensure clarity of the specifications and expectations of the base program;
∎ Prepare records as per Donor standards, guidelines, compliant for proper documentation.
∎ Update the all the procurement process, follow up with the contractor to ensure in time supply of materials and construction.
∎ Collects and ensures the necessary information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, etc.) Prepare submits bills and vouchers.
∎ Update all the present information on major construction items prices in the market.
∎ Ensure proper documentation for all the procurements and facilitate / support during the time of audit.
∎ Approve the ordering of necessary goods and services and examine based on the request and tender process and test existing contracts;
∎ Track and report key metrics to reduce expenses and improve effectiveness.
∎ Guarantee the quality-price ratio of purchases and that the internal Kit log procedures are respected.
∎ Expect unfavorable events through analysis of data and prepare control strategies.
∎ Ensure supplier's bills are cleared and records are closed according to standard procedures.
∎ Receive Procurement Request, give feedback and follow-up the Procurement ordering process.
∎ Purchase and Procurement - Support and Supervision-
∎ Develop necessary contracts and ensure purchase and procurement dossiers and documents are in order with all necessary validations from Logs, Finance, Suppliers.
∎ Participating in the selection of the supplier through standard procurement procedure (quotations and market assessment, defining criteria, price negotiation, assessing suppliers' documents, trade licenses and VAT/TAX papers wherever applicable).
∎ Supervise and ensure deliveries and receptions are according to agreement and also ensure delivery, follow-up with requesters and supervise purchase team providing necessary support.
∎ Prepare Supply Purchase Orders ensure reception as per quality, quantity approved or requested. Conduct market surveys, suppliers' analysis and increasing suppliers' database.
∎ Ensure filing of documents concerning supplies.
∎ Identifying any financial risks, ensuring timely delivery of requested goods and services;
∎ Implementing the best procurement procedures at the Base to maximizes efficiency and value for money;
∎ Control stock management (storage conditions, reporting, expiry dates) and stock movements;
∎ Identify, measure and master potential risks to staff and property.
∎ Catalogue and Framework Agreement development.
∎ Coordinate closely with Project Coordinators and Field Officers to ensure necessary resources are aligned and ready for immediate deployment;
∎ Providing relevant technical inputs and support to partner NGOS Log process when necessary.
∎ Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other etc.) and provide logistics support to any emergency responses when needed.

Additional Requirements:
∎ Age 25 to 50 years
∎ Both males and females are allowed to apply
∎ Dynamic individual with a demonstrated ability to achieve results in a demanding and difficult environment
∎ Practical, quick, reasoning skills; must be able to communicate with all parties of the project
∎ Demonstrated ability for people management
∎ A team player; committed to motivating and leading staff
∎ Clear understanding of the working of major donors and their perspective, requirements and standard
∎ Able to work and manage in a hardship post and willingness to frequently travel in and out of field
∎ Excellent language skill in English and Bangla
∎ Prior experience of working in greater Chittagong Division and knowledge.
∎ Understanding of local culture.
∎ Good behavior with the coworkers
∎ Should not be involved in any illegal behavior, such as theft, illegal drug use, intoxication, or violence, are grounds for immediate termination.

Salary:
∎ Tk. 53590 (Monthly)
∎ Deduction of Tax at Source

Compensation & Other Benefits:
∎ Weekly 2 holidays, Insurance
∎ Festival Bonus: 1
∎ Staff Welfare Fund (Payment made after project closing/ Leave from FIVDB)

Application Deadline: 19 Feb 2021

Company Information:
∎ 13 Feb 2021
∎ Friends in Village Development Bangladesh (FIVDB)
∎ Address : FIVDB, Khadimnagar, Sylhet-3103
∎ Web : www.fivdb.net
∎ Business : FIVDB is a development organization, established in 1979. Its major operation cover 7 major districts and concentrates round in the north-east of Bangladesh. It mission is to give disadvantage women, men and children greater voice, reduce their vulnerability, increase use of citizenship rights and help them enhance their quality of life.

Category: NGO/Development