Job Description

Title: Logistics Officer

Company Name: Handicap International (humanity Inclusion) in Bangladesh

Vacancy: 01

Job Location: Cox's Bazar (Cox's Bazar Sadar)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor of Business Administration (BBA)
∎ Diploma on Supply Chain preferable.
∎ Skills Required: Computer skills

Experience Requirements:
∎ At least 1 year(s)
∎ The applicants should have experience in the following area(s): NGO/ Other Services
∎ The applicants should have experience in the following business area(s): NGO

Job Context:
∎ The Logistics Officer will lead the logistics team of Cox Bazar region and to support project delivery in the efficient, cost effective and quality logistics services (Procurement of goods and services, warehouse, fleet, office, guesthouse, assets and liaison etc) in accordance with Handicap International standard. Due to the nature of the work and context, the position holder may be required to work beyond normal working hours, on weekends, and holidays.
∎ Main internal interlocutors:
∎ Logistics Coordinator
∎ Logistics Manager
∎ Finance Manager
∎ Project Managers
∎ SS Unit
∎ Technical Unit
∎ Mobile response team
∎ Main external interlocutors:
∎ Partners` Staff Members

Job Responsibilities:
∎ Responsibility 1: Planning and Strategic Role
∎ To ensure cost effectiveness and reliability of support to HI projects.
∎ Implement and maintain logistics management policies, systems and procedures.
∎ Liaise with the Emergency Coordinator to plan for the order, receipt, storage and distribution of NFI kits and other material (dry food, assistive devices).
∎ Review the logistics aspect and budget of each donor proposal prior to submission and provide feedback/advise where necessary.
∎ Review logistics aspect of donor report.
∎ Co-ordination and overall responsibility of project logistics; ensure follow up of HI Bangladesh procedures to the emergency context, guidelines and policies for the management of procurement, vehicle fleets, communication systems, emergency preparedness, finance, IT and security in line with HI guidelines and procedures.
∎ At the start of new contract identify and communicate donor specific logistics requirements to the relevant personnel to ensure compliance.
∎ Responsibility 2: Logistics management
∎ Ensure that HI minimum standards of logistics procedures and policies are understood and adhered to throughout the team, briefing and training all relevant staff as required.
∎ Ensure local and national procurement practices are compliant with HI and donor regulations.
∎ Develop a supply plan for the project(s) with input from the EC, FC and Project Manager(s).
∎ Develop and maintain warehouse systems and ensure that stock management systems are implemented throughout the program. Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project demands.
∎ Ensure management of vehicle fleets is in line with HI standards; ensure appropriate allocation and safe use of vehicles throughout the program and ensure accountability with particular reference to fuel consumption.
∎ Review logistics and provide capacity building training to local partners.
∎ Develop the logistical aspects of the emergency preparedness plan, in coordination with the Senior Management Team, and train logistic staff in managing emergencies. Provide specific Logs training for staff managing emergencies.
∎ Management of fleet and logistics related contracts for goods and services
∎ Support the implementation of the security management plan for the HI Bangladesh program through providing adequate transport planning and support.
∎ Provide guidance on general management of fleet, transportation and distribution.
∎ Ensuring transport reports on fuel usage, mileage, repairs and maintenance are accurate and reviewed for potential issues.
∎ Ensuring all procedures and documents relating to asset management are followed.
∎ Provide leadership to the logistics team to ensure that all HI Bangladesh procurement and distribution to the beneficiaries are finalized in timely and quality manner, ensuring compliance with HI Logistic Handbook/procedures, emergency procedure and donor guidelines.
∎ Regularly visit all project sites to ensure that systems are in place and functioning and that capacity is built. Provide prompt technical support when required to logs staff within all the project(s).
∎ Ensures effective management of office premises and good facility management.
∎ Ensures effective management of the premises (office, camp offices and Guest/Expat house) security in liaison with the Field Coordinator.
∎ Responsibility 3: Team Management
∎ Supervise and lead the department team, ensure appropriate job descriptions, fix objectives, carry out assessments and taking decisive action in the case of poor performance.
∎ Ensure all positions have appropriate job descriptions.
∎ Identifying and taking appropriate action to fill resource gaps.
∎ Set the design of departmental objectives and standards.
∎ Ensure that department staff are supported and motivated at all times through regular meetings and communication flux.
∎ Responsibility 4: External representation and Reporting
∎ Capitalized relevant information form logistics officers in order to provide a monthly logistics report to Field Coordinator and Logistic coordinator on all logistics sub-department (narrative reports & Monitoring charts)
∎ Participate inter-agency logistic meetings and provide timely report to Field Coordinator and Logistics Coordinator.

Additional Requirements:
∎ Both males and females are allowed to apply
∎ Experience from working in complex and volatile contexts
∎ Demonstrable ability to think creatively and practically
∎ Knowledge about own leadership skills/profile
∎ Excellent communication, facilitation, and team building skills
∎ Fluency in English, both written and verbal
∎ Excellent self-awareness, as well as strong analytical and critical thinking skills;
∎ Ability to plan workload and demonstrate accountability for outputs with minimal direct supervision;
∎ Good organizational skills including accuracy, consistency, attention to detail, tenacity, and the ability to work under pressure;
∎ Proven experience in administration, logistics management and training.
∎ Significant understanding of complex emergencies and crisis contexts

Salary:
∎ Negotiable
∎ As per organizational policy.

Compensation & Other Benefits:
∎ Mobile bill, Tour allowance, Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Festival Bonus: 2
∎ As per organizational policy.

Application Deadline: August 17, 2019

Company Information:
∎ Handicap International (humanity & Inclusion) in Bangladesh
∎ Address : House # 3/A, Road # 36, Gulshan , Dhaka-1212
∎ Business : Business: Handicap International (HI) is an international aid organization specialized in the field of disability. Non-governmental, non-religious, non-political and non-profit making, it works alongside persons with disabilities and other vulnerable groups, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organisation has set up programmes in approximately 60 countries and intervened in many emergency situations. It operates as a federation made up of a network of eight associations (Belgium, Canada, France, Germany, Luxembourg, Switzerland, United Kingdom, USA) which provide human and financial resources, manage projects and raise awareness of Handicap International`s actions and campaigns.

HI has been working in Bangladesh since 1997, with a focus on creating sustainable changes in terms of ensuring rights and inclusion of persons with disabilities in society. HI promotes an inclusive approach by focusing on access to services for all whenever possible rather than developing specific actions for persons with disabilities. HI works not only with persons with disabilities but also with their families, their communities, and the society. The main office is based in Dhaka, and presently there are 3 site offices in Sitakundo, Kurigram and in Cox’sbazar.

Presently HI Bangladesh is implementing projects on integrating disability in community based disaster risk reduction and response; economic empowerment of extreme poor persons with disabilities; mainstreaming disability in livelihood interventions; support to refugees and surrounding communities;, capacity building of professional associations; and support to Disabled People`s Organizations; among others.”

Category: NGO/Development