Logistic & Procurement Officer

Job Description

Title: Logistic & Procurement Officer

Company Name: Samaj Kalyan O Unnayan Shangstha (SKUS)

Vacancy: 1

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor of Business Administration (BBA), Masters degree in any discipline
∎ Master of Business Administration (MBA), Master of Commerce (MCom), Bachelor of Business Administration (BBA),
∎ No prior cases or negative reviews related to corrupt practices. Note: references are checked thoroughly, including police and intelligence records
∎ Skills Required: Communication, Computer skill, Inventory management, Procurement Management System, supply chain management

Experience Requirements:
∎ At most 5 year(s)
∎ The applicants should have experience in the following area(s): Computer skill, General Administration, Inventory or Store or Warehouse, Logistics Management, Microsoft Excel, Procurement Process, Supply Chain Management and Procurement, Warehouse Management
∎ The applicants should have experience in the following business area(s): NGO

Job Context:
∎ Samaj Kalyan O Unnayan Shangstha (SKUS) envisions a peaceful, prosperous, and poverty-free society that ensures everyone`s basic needs and rights. SKUS has since the 2017 Rohingya refugee influx worked in Cox`s Bazar district with children adolescents, women, and men. SKUS works to provide access to learning opportunities in a safe and protective environment, offer quality teaching/learning and increase refugee/host community participation and engagement in children`s education. Based on children`s and adolescents` rights, SKUS has established a quality learning and protection Centre with support from different international donors, including UN agencies.
∎ SKUS has an agreement with Plan International for the project of Education Cannot Wait`s Multi Year Resilience Programme (MYRP) for the Rohingya and host community at Ukhia and Teknaf Upazila in Cox`s Bazar District.
∎ SKUS is looking for a suitable candidate for the immediate appointment of a Logistic and Procurement Officer for the project as mentioned above in Plan International Consortium, supported by ECW.
∎ Reportable to: Chief Finance Officer/ Finance Manager
∎ Duration of contract: Up to 30 November 2024 (Contingent to Donor Extension and Govt. Approval)
∎ Job Location: Ukhiya, Cox`s Bazar.

Job Responsibilities:
∎ Development of the procurement & rental related documents,
∎ Review the purchase requisition (PR) with necessary budget provisions and approval.
∎ Prepare a Purchase Proposal (PP), Comparative Statement (CS), and Purchase Order (PO)/WO for Procurement and take necessary approval from the authority (SKUS Authority).
∎ Lead the rental process of services from the vendors at Cox's/Ukhiya level (as the higher level of rental agreements are done at the SKUS HO level),
∎ Review the purchase requisition (PR) with necessary budget provisions and approval.
∎ Prepare a Purchase Proposal (PP), Comparative Statement (CS), and Purchase Order (PO)/WO for Procurement and take necessary approval from the authority.
∎ Ensure that the quality of procured goods is okay as per PO and then prepare MRR.
∎ Ensure Deliver challan and Store Issue Note are used for receiving & issuing of goods.
∎ Manage and coordinate procurement as per guidelines and procedures of SKUS and of other donor agencies' compliance.
∎ Involve in procuring goods and services through direct, quotation, or tender process and also framework agreement with vendors as required.
∎ Coordinate and present logistics support to ongoing operations,
∎ Checking the documentation for quality/errors and correcting them before submitting,
∎ Support the re/construction and modification of the campsites and SKUS offices in collaboration with the contractor,
∎ Take care of the logistics aspects connected to external visits and organization of workshops and seminars.
∎ Prepare/Compile the inventory materials list as per project requirements.
∎ Ensure the purchase of logistics items as per the procurement plan and budget with management approval.
∎ Lead the purchase process of the goods, Therapy Equipment, Assistive Devices, and services.
∎ Negotiate the pricing, terms, and conditions in a critical manner
∎ Manage all contracts including supply, transport, and rental contracts
∎ Make sure the deliveries are processed in an adequate and timely manner,
∎ Ensure the supply of stationery and logistics for the SKUS-ECW Ukhiya operations,
∎ Maintain quality throughout the logistic processes
∎ Maintain the store and registers both at the SKUS Ukhiya level
∎ Provide in-time logistics support to the Office/field staff/training and other events as and when required.
∎ Ensure vehicle's repair and maintenance work as required and take the initiative to renewal of Fitness/Tax Token/Route Permit/ Insurance on time.
∎ Perform additional work according to the project's need and as being assigned by the SKUS authority.
∎ Commitment to values
∎ Promotes SKUS's values and ethical standards:
∎ Mutual Respect and Trust, Gender Equity, Integrity & Solidarity, Transparency & Accountability.
∎ Equal Opportunity for all: Displays cultural, gender, religion, race, nationality, inclusion, and age sensitivity and adaptability.
∎ Management and Leadership:
∎ Work with energy and a positive, constructive attitude
∎ Demonstrates good oral and written communication skills
∎ Demonstrates openness to change and ability to manage complexities
∎ Provides inspiration and leadership to project staff as well as all the partners
∎ Development and Operational Effectiveness:
∎ Capability to engage in team-based management, experience in leading workshops, and being a resource person
∎ Ability to undertake results-based management and reporting
∎ Knowledge Management and Learning:
∎ Promotes knowledge management and a learning environment in the office through leadership and personal example
∎ Actively works towards continuing personal learning and development
∎ Excellent communication skills (written and oral)
∎ Respectful and helpful relations with all SKUS staff
∎ Personal qualities:
∎ A strong commitment to gender sensitive, inclusive and pro-poor development works
∎ Ability to work with multi-disciplinary team
∎ Consultative and empowering working style and willingness to learn from others Willingness to travel as required.

Additional Requirements:
∎ Age 25 to 45 years
∎ Both males and females are allowed to apply
∎ At least have 1-year working experience in emergency response program and 2 years in development sectors.
∎ Relevant working experience in Logistic and Procurement is mandatory
∎ The applicants should have experience in the areas of procurement, purchase, supply chain management, equipment, inventory & maintenance management, transport management.
∎ Knowledge :
∎ Knowledge of Inventory Management
∎ HR and Administration
∎ Skills
∎ Good oral and written communication skills in both Bangla and English.
∎ Good knowledge of the local language (Chattagram).
∎ Intermediate knowledge of computer software, particularly on MS Excel, MS Word (both Bangla & English).
∎ Abilities
∎ Open to taking on additional tasks as required to meet project goals and objectives.
∎ Ability to adapt to changing situations.
∎ Ability to work under pressure and meet deadlines.
∎ Working Conditions
∎ The Logistic and Procurement Officer is based at SKUS's project office located at Ukhiya of Cox's Bazar.
∎ She/he will spend approximately 20% of his/her time in the field.
∎ She/he may have contact with dissatisfied or abusive individuals.

Salary:
∎ Tk. 60000 - 70000 (Monthly)
∎ Salary negotiable based on qualification and experience within range

Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays
∎ As per projects

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 24 Jul 2023

Company Information:
∎ 17 Jul 2023
∎ Samaj Kalyan O Unnayan Shangstha (SKUS)
∎ Address : 110 Shantinagar, Nilufar Building (1st floor), Dhaka-1217.
∎ Web : www.skus-bd.org
∎ Business : SKUS is a non-profit, non-government voluntary organization working since 1995 to improve socio-economic condition of poor and marginalized people to improve socio-economic conditions and remove discrimination and exploitations. SKUS has implementing multidimensional projects on Education, Malaria, HIV/AIDS, Health, Nutrition and family planning, Life skills Education, Women empowerment, Water, Sanitation and hygiene, Safe Motherhood, Vulnerable Group Development, EPI and Primary Health Care Project, Safe migration, Emergency relief, early recovery and livelihood support on various disasters, Emergency Rohingya Response, MHPSS, GBV, Technical and vocational training in different part of Bangladesh with assistance from the government, national and international donor agencies.

Note : SKUS has a zero-tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct that enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.

SKUS also has a zero-tolerance policy on child protection.

Category: NGO/Development

: SKUS has a zero-tolerance policy toward safeguarding, child safeguarding, and PSEA. At SKUS, we believe all people have the right to live their lives free from sexual violence and any abuse of power, regardless of age, gender, sexuality, sexual orientation, disability, religion, or ethnic origin.