HR Coordinator Assistant

Job Description

Title: HR Coordinator Assistant

Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)

Vacancy: 1

Job Location: Cox's Bazar

Employment Status: Full-time

Educational Requirements:
∎ Bachelor’s degree HR or Business studies or administration related studies.

Experience Requirements:
∎ At least 2 year(s)

Job Responsibilities:
∎ Following the HR Co’s instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labour regulation compliance.
∎ Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
∎ Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
∎ Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
∎ Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
∎ Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
∎ Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
∎ Follow-up cost of living on a regular basis in order to update salary references conveniently to keep acquisition power.
∎ Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
∎ Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
∎ Supervise project budget execution in order to detect deviations and recommend corrections.
∎ Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, MSF card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
∎ Ensure that all staff have valid work, stay, travel permits
∎ Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay
∎ Responsibilities as HR Assistant for Cox’s Bazar
∎ Managing personal files in order to ensure accuracy, compliance and on time payments
∎ Ensuring proper maintenance of the HRIS and the physical personal files
∎ Ensure proper archiving of recruitment documents
∎ Updating social security & tax office files in order to meet legal requirements
∎ Preparing employment contracts in conformity with legal requirements
∎ Preparing monthly payroll for all staff
∎ Following-up on annual leave planning with supervisors and heads of departments
∎ Monitoring all Cox workplaces to ensure staff have the essentials they need to safely perform their tasks, flagging any concerns to HRCo
∎ Following up on rental contracts
∎ Making all administrative information available to the staff (posting, meetings, etc.)
∎ Ensure monthly internal request is done for Hygiene, food and stationery materials
∎ Responsibilities as supervisor of Secretary, Cooks and Cleaners
∎ For cleaners/cooks: rosters, scheduling, task assignment, performance management to ensure high quality work (cleanliness and prepared food)
∎ For secretary: working schedule for the departments, delegation of tasks, training on HRCo Assist tasks
∎ Responsibilities as HRCo Assistant for the mission
∎ Assisting with administrative recruitment tasks in Cox’s Bazar Coordination and/or in the projects as requested, including inviting candidates for tests and interviews and organizing rooms for testing/interview
∎ Assemble and submit SitRep and HR Reporting to HRCo on a monthly basis as per established deadline
∎ Update the Cox organigram monthly and ensure all up to date project organigrams are centralized
∎ Provide support to Coordination HR team on specific tasks that support the mission as a whole, as instructed by the HRCo

Additional Requirements:
∎ Age 18 to 50 years
∎ Essential, working experience of at least two years in relevant jobs.
∎ Previous experience in HR or administration is an asset
∎ Experience with MSF or other NGOs is an asset

Salary:
∎ Tk. 72352 - 86822 (Monthly)
∎ Salary according to level seven (7) of the internal MSF salary grid, which is BDT 72352- BDT 86822 gross. 2 annual leave days per month worked. Medical insurance for employee and direct dependents

Compensation & Other Benefits:
∎ Medical allowance, Weekly 2 holidays
∎ Festival Bonus: 2

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 20 Dec 2022

Company Information:
∎ 11 Dec 2022
∎ Medecins Sans Frontieres/ Doctors Without Borders (MSF)
∎ Address : 5th Floor, Khawaja Palace, Plot N. 76, Ro-11, Banani, Dhaka-1213, Bangladesh.
∎ Business : Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in over 80 countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.

Category: NGO/Development

: For this position we will accept online applications only. The deadline is 20 December 2022. The interested candidates should submit their applications with an updated CV highlighting relevant experience, motivation letter explaining what would be most interesting for them as HRCo Assistsant and reference details (only official organizational emails, no private emails). Also attach any supporting documents to: Médecins Sans Frontières, Cox Coordination Chloe Potvin (HR Coordinator) at [email protected] with subject line: 202212_HRCoAsst _YOUR LAST NAME.Applications without a motivational letter will be rejected. Only shortlisted candidates will be contacted for interviews/testing. Application documents are non-returnable; please do not submit original documents. Female candidates are strongly encouraged to apply. Only Bangladesh citizens will be considered for this position. No monetary, goods or service offers, nor favoritism, will be tolerated in a recruitment process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the justice system. MSF reserves the right to refuse any candidate having benefited from such acts and will stop collaboration with any workers involved in such acts.