HR Assistant (Female)

Job Description

Title: HR Assistant (Female)

Company Name: Médecins Sans Frontières

Vacancy: 1

Location: Cox's Bazar (Ukhia)

Minimum Salary: Tk. 68000 (Monthly)

Published: 28 Apr 2025

Additional Requirements:
∎ • Essential – Bachelor Degree
∎ • Preferred: Minimum of a Diploma in HR Management or Business related field.
∎ • Essential – 3 years working experience in HR role.
∎ • Preferred - Previous working experience with MSF or any recognized INGO.
∎ • Preferred - Previous working experience in Payroll, Recruitment and Personnel filling.
∎ • Essential – Fluency in English
∎ • Essential – Fluency in Bengali
∎ • Desirable – Speech / understand Chittagonian language
∎ • Essential computer literacy (Word, Excel, PowerPoint, Internet)
∎ • Desirable – Training cycle
∎ • Desirable – Experienced user in HOMERE ERP System
∎

Requirements:

Responsibilities & Context:
∎ • Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
∎ • Updating the HR database and personal files to facilitate HR processes management.
∎ • Updating Social security & Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
∎ • Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
∎ • Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
∎ • Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
∎ • Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
∎ • Additional HR/ Admin tasks delegated by the Project HR Manager
∎ Management of Disciplinary Cases;
∎ • Translating disciplinary documents from Bengali to English and vice versa.
∎ • Encoding of disciplinary cases in HOMERE and maintaining an updated database of the same.
∎ • After getting the greenlight from HR Manager, communicate with witnesses, responsible person and any relevant stakeholder with regards to any information that needs to be relayed.
∎ • Taking minutes in a disciplinary meeting.
∎ • Maintaining high confidentiality during disciplinary cases.
∎ Staff and HR File Management:
∎ • Ensuring all staff files are updated as per the MSF filing index.
∎ • In close collaboration with HRM and PAM, archiving and updating individual employee files to ensure accuracy, compliance and on time payments;
∎ Other HR Administartive Tasks
∎ Leave Management:
∎ • Match leave records with Homere data and manager tracking sheets.
∎ • Prepare and maintain a leave tracking sheet by department at the start of the year.
∎ • Support the managers and supervisors for planing their staff leaves.
∎ • Share the staff leave balance overview sheet to all the managers and supervisors every month.
∎ Team Support and follow-ups:
∎ • Assist the HR Manager during the periodic HR audits.
∎ • Provide necessary support to the HR colleagues when required.
∎ • Provided daily/weekly updates of his/her tasks and seek support from the manager where required.
∎ • Gap fil the HR Assistant counterpart when required.
∎ • Conduct routine hospital visit to collect and distribute the necessary documents to the staff and advise or support the managers and supervisors on the HR issues where needed.
∎ • Regularly communicate any necessary changes in HR policies and procedures with all the staff by conducting a meeting and or with the support of managers and supervisors.
∎
∎

Compensation & Other Benefits:
∎ • This is a permanent contract with three months of probation period.
∎ • Salary according to Level 6 of the internal MSF salary grid (BDT 68,000/- gross, before seniority and income tax deduction).
∎ • Salary is not negotiable.
∎ • 2 annual leave days per month worked.
∎ • Medical insurance for employee and direct dependents.
∎

Workplace:
∎ Work at office

Employment Status: Full Time

Gender:
∎ Only Female

Job Location: Cox's Bazar (Ukhia)

Read Before Apply:

Go to this link to apply (this is a MANDATORY step):

https://shorturl.at/d7rZt 

and answer all the questions.

Application Deadline: 07/05/2025

• All incomplete applications will be rejected

• Only Female candidates are allowed to apply

• Only shortlisted candidates will be invited for the test.

• Only Bangladeshi citizens will be considered for this position.

• No monetary, goods or service offers, nor favoritism, will be tolerated in a recruitment process. Any illicit solicitations can be reported to the justice system. MSF reserves the right to refuse any candidate having benefited from such acts and will stop collaboration with any workers involved in such acts.

• Médecins Sans Frontières is an equal opportunity employer and encourages diversity, equity and inclusion.