Job Description

Title: HOSPITAL LOGISTICS MANAGER

Company Name: Medecins Sans Frontieres/ Doctors Without Borders (MSF)

Vacancy: Not specific

Job Location: Cox's Bazar (Ukhia)

Employment Status: Full-time

Educational Requirements:
∎ Essential secondary education and a technical diploma or technical university diploma preferably engineer.
∎ Management and organisationnel capacités

Experience Requirements:
∎ At least 2 year(s)

Job Responsibilities:
∎ Leading and directing all support activities in the IPD and OPD´s, in close collaboration with the clinical and nursing leadership, and developing, assessing and implementing the logistics strategy, policies, tools and procedures specifically in the areas of Biomedical, Mechanical, Construction, Energy, Transport, WASH and vector control IPD and OPD´s Supply Applied Security and EPREP. Assisting the hospital management, outreach Externa activity manager and LogCo in defining the yearly planning, budget and the IPD and OPD´s activities in order to identify and respond to the needs of the population. When required, bidding and managing the IPD and OPD´s improvements, maintenance and construction budget and directing construction requirements in collaboration with Logistic coordinator or Construction Log (if available)
∎ Responsible for the implementation and ensuring the proper functioning of the IPD and OPD´s facilities and medical structures whether linked to development, installation, maintenance and improvement (e.g. structure, energy, WHS, medical and non-medical materials, communication, cold chain, biomedical equipment, portering and transfer systems, laundry system, etc.) in accordance with MSF standards and development protocols.
∎ Ensuring that occupational health and safety systems are in place, maintained and updated when needed (e.g. fire safety including emergency planning, IPD and OPD´s access and security).
∎ Responsible for safe and efficient waste management and managing IPD and OPD´s WHS in partnership with the responsible WHS specialist and together delivering a comprehensive IPD and OPD´s vector control mechanism.
∎ Supporting the project, IPD and OPD´s logistician in the implementation of the Hospital Logistics Tool Kit (HLT) and provide training for its efficient implementation. Ensuring that all staff in the project are informed of the proper use of the IPD and OPD´s infrastructure, equipment and communication tools.
∎ Ensuring that the installation and maintenance of the functional spaces of medical offices are in adequate conditions and that the HR structures are in place to support the management of medical facilities.
∎ Planning and supervising in collaboration with the Project Coordination Team, the HR processes (recruitment, training, performance evaluation and internal, external communication) of the logistics personnel of the project in order to ensure both the sizing and the amount of knowledge required for the activity. Providing technical reference to all logistical/technical problems and providing guidance to the logistics staff under his/her responsibility. When applicable, supervising the LOG (Biomed, Mechanic and Electrician) and WHS specialist teams.
∎ In coordination with the Log Co, reviewing the current logistical management strategies, tools and procedures and recommending possible amendments or revisions in order to achieve effectiveness and efficiency of the hospital support structures
∎ Defining and monitoring the technical aspects of the reduction of political risk of the project, transportation, communication, protection, identification and preparation of the technical aspects of security policy and guidelines, evacuation plans and contingency, monitoring daily the application of safety rules and report to the Logistics Team Leader and/or Project Coordinator any problem that may arise.
∎ Participating in the writing of the monthly reports according to guidelines
∎ MSF Section/Context Specific Accountabilities
∎ Working in close collaboration with:
∎ Supply activities manager in charge of all supply components (orders, stock and warehouse management), assets management, transportation…
∎ Watsan manager who will provide technical advise for all water and sanitation issue
∎ In collaboration with IPD and OPD´s logistic supervisor,
∎ Medical facilities logistic manager will ensure good running and maintenance of 40 beds capacity IPD including ER, ICU, adult and pediatric wards, maternity, isolation, biomed workshop, office (150m2) pharmacy (300m2), 2 OPD´s, and all sanitation facilities
∎ Support and supervision of the logistic team including specialized technician, maintenance agents, watsan agents and guards positions.
∎ In collaboration with IPD and OPD´s logistic supervisor and Technical Activity Supervisor,
∎ Supervision of bio medical equipment and ensure good implementation of management / follow up tools. • Provide logistic support to OPD´s medical team
∎ Provide logistic support to Outreach & EPI Medical mobile teams when needed
∎ Responsible for the management of an external OPD with supply and technical requirements
∎ Oversee and manage all needs for setting up and maintaining emergency outreach site for outbreak (mobile clinic, cholera, etc….)
∎ Ensure good preventive maitenance and the maitenance of all assets according to the MEMO
∎ Ensure good implementation and use of UNIFIELD recently deployed in Bangladesh in Oct 2021.
∎ Ensure the preparedness of Cyclone and Musson period!
∎ Update all MCP / Eprep plan for logistic part (strategy, materials …)

Additional Requirements:
∎ Age at least 18 years
∎ Both males and females are allowed to apply
∎ Essential thorough understanding of logistics issues in developing countries (e.g. communications, energy, building maintenance) and management of a multi-skilled and diverse team.
∎ English and Bangla essential; local language desirable.
∎ Essential computer literacy (word, excel, internet)
∎ Technical skills
∎ Project Management
∎ Competencies:
∎ People Management and Development L2
∎ Autonomy and high sense of organization
∎ Commitment to MSF Principles L2
∎ Behavioural Flexibility L3
∎ Result and Quality Orientation L3
∎ Teamwork and Cooperation L3

Salary:
∎ Salary according to level Nine (9) of the internal MSF salary grid (BDT 111840 Gross). 2 annual leave days per month worked. Medical insurance for employee and direct dependents

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 12 Dec 2021

Company Information:
∎ 6 Dec 2021
∎ Medecins Sans Frontieres/ Doctors Without Borders (MSF)
∎ Business : Medecins Sans Frontieres (MSF) is an international medical humanitarian organization working in over 80 countries worldwide. MSF has been working in Bangladesh since 1992. MSF was awarded the prestigious `Nobel Peace Prize` in 1999 for its pioneering humanitarian activities since 1971 in several continents.

Category: NGO/Development

: All incomplete applications or those not clearly labelled will be rejected. Applications with no motivation letter will be discarded. Only shortlisted candidates will be contacted for interviews/testing. Female candidates are strongly encouraged to apply. Application documents are non-returnable; please do not submit original documents. No applications will be accepted after the deadline. Only Bangladesh citizens will be considered for this position. No monetary, goods or service offers, nor favoritism, will be tolerated in a recruitment process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the justice system. MSF reserves the right to refuse any candidate having benefited from such acts and will stop collaboration with any workers involved in such acts.